FY26 Parent Handbook

Chris Robertson, Principal

Gillian Jablonski, Assistant Principal

Danielle Jones, Administrative Secretary

Candice D’rozario, Attendance Secretary

Office Hours

8:00 a.m. to 4:30 p.m.

14516 Nadine Drive

Rockville, MD 20853

Main Office: 240-740-3260

Staff Hours

Students Enter the Building/Breakfast

Instructional Hours

Early Dismissal Time

https://ww2.montgomeryschoolsmd.org/calendar/pdfs/0986.25_2025-26_TRADITIONAL_SchoolCalendar.pdf

Safety for our students at Lucy V. Barnsley Elementary is a high priority. In order to provide a safe environment for our students, staff, and community members, we are asking families who drop off and pick up students to avoid the area dedicated to bus loading and unloading. Please see the traffic flow map below for more information. This area is along Nadine Drive. In addition, please note the following:

• Parents should NOT PARK along NADINE DRIVE and walk across the bus loop, pick up, or drop off students.
• All students who are dropped off and/or picked up by a vehicle should use the drop off area in the car loop near the gymnasium.
• Walkers and bus riders should enter the building using the main doors on Nadine Drive.
• We also want to remind and emphasize to pedestrians the importance of using the school crosswalks.
• All Center for Enriched Studies (CES) students will be designated as either bus or car riders UNLESS they live in the neighborhood and can walk home.

Changes to child dismissal: If for whatever reason you are changing how your child is getting home on a given day (for example: if they will walk to a friend’s house instead of taking the bus as normal), please notify Ms. D'rozario via email no later than 3:00 pm. In addition, please send a note with your child to their teacher that day explaining the change.

ARRIVAL:

As we continue to maintain safety as a high priority we want to inform you of our morning arrival procedures. The school’s main doors will open at 9:10 am. PLEASE NOTE: Staff will be available to supervise and assist students beginning at 9:05. Please be aware that we will not have adult supervision for your child prior to that time. Car Riders enter the building through the doors near the gymnasium entrance.

ALL school doors will be closed and locked at 9:25 a.m. For those students who arrive after 9:25 a.m., parents will need to visit the main office to sign their child(ren) into school.

• All walkers and bus riders will enter through the main doors. All students will make their way to their classrooms. Although students like to visit former teachers and other staff at this time, we are requesting that they report directly to class to avoid being marked tardy or absent.

DISMISSAL:

Our dismissal begins at 3:50 PM. PLEASE NOTE: If you are picking your child up early, please do so BEFORE 3:30 p.m.

• WALKERS: All walkers will exit through the main doors. Parents can wait at the bottom of the main set of stairs for students. Students who walk to school should be instructed by their parents or guardians to use a walking route that ensures safety. Students will NOT be allowed to walk home alone without written consent from their parents/guardians. If you wish to have your child walk home by themselves, please contact the main office. PLEASE NOTE: Our kindergarten walkers are dismissed before the other walkers in the building. They will be escorted outside by one or more staff members. Staff members will ensure they see parents before allowing students to leave.

• CAR RIDERS will be dismissed from the gym door. For safety and security reasons, we use a car number system. ALL car riders (including those that have registered previously) will need to complete a ‘Car Rider Registration’ form in order to receive a number. For those families who already have a number, we will utilize the same number this year; however, we need confirmation that you are still a car rider or your number will be repurposed and given to another family. Families are encouraged to fill out the car rider registration if there is ever a chance that a student will be picked up in the car rider line. Once received the number should be displayed in the front window of your car. Students are dismissed when their car arrives and the number is called. Please wait patiently to ensure a safe dismissal. In addition, students will not be permitted to get into a car with a neighbor/friend unless we have prior notification from a parent/guardian about the dismissal change. Please see the Car Rider Registration attached or on our website for more information.

• ALL BUS RIDERS are dismissed from their classrooms. A schedule of bus stops is posted on our school website, and can be found in the “Back to School Information” section, under Transportation. Students must remember that riding the bus is a privilege, and that they must follow the rules and directions of the bus driver at all times. Students who are reported as being disobedient or misbehaving on the bus may be suspended from riding temporarily or permanently, in which case the student’s parent or guardian will be responsible for arranging other transportation.

• RIDING A BICYCLE: Students riding bicycles should be reminded to wear helmets, watch out for cars and pedestrians, and to exercise caution at all times. Students are not allowed to ride their bikes on the blacktop or sidewalk in front of the building during arrival or dismissal, and must walk their bicycle to the racks that are available to lock them. The school is not responsible for stolen or damaged bicycles.

The Department of Student and Data Systems, in collaboration with the staff in the Department of Transportation, are happy to announce that student bus stop data will be available in all Synergy platforms. We anticipate displaying bus information in ParentVue/StudentVUE by Friday, August 15, 2025. Below is a screenshot of what this will look like. We have staff available during open house to help with bus route questions. In addition to Synergy, we will post copies of the bus routes on our website once they are available.

Please see our Barnsley school menus here: https://schools.mealviewer.com/school/BarnsleyES

CAFETERIA NEWS Meal prices: Breakfast- FREE; Lunch—$2.55 (Elementary), $2.80 (Middle and High) FREE AND REDUCED-PRICE MEAL APPLICATIONS Apply online NOW so that benefits will be in place when school starts! Families who meet certain federal income standards are eligible for free or reduced-price meal benefits. All children use their MCPS ID number at the register so confidentiality is maintained and no child is overtly identified as receiving free or reduced-price meals. Only one application is needed for all students in a household. A new application must be completed for any family requesting assistance this school year. The online application is now open for families to submit applications. www.MySchoolApps.com For more information and How-To videos, visit the Food Services website: www.montgomeryschools.org/departments/food-and-nutrition/meal-payments/#FARMS

Students can pay for lunch using their school meals account. To add money to your child’s account, please visit myschoolbucks.com. Students will need to know their ID # in order to use their account (this is the same number they use when logging into their Chromebooks).

In the morning, ALL students can eat breakfast for FREE in their classrooms starting at 9:10 am. For lunch, students may bring their own lunch from home or buy a school lunch. Students with specific food allergies will have a separate table at lunch, and are allowed to invite friends to join them so long as they have a school lunch.

Montgomery County Public Schools policy on the attendance of students states, “A student is counted present for a full day if a student is absent no more than one hour of the school day. A student is counted absent for a full day if the student is present for 1 hour or less of the school day. A student is credited with one half-day attendance if the student is present more than one hour of the school day and is absent more than one half of the school day.”

• If your child is absent, email (candice_r_d'rozario@mcpsmd.org) the school office by 9:30 a.m. to report your child's absence. For your convenience, we also have an electronic form on our website for you to record absences.

• If a child is absent and we have not heard from the family we will be calling to verify the absence and reason.

• A written explanation of each absence is required from the parent/guardian/eligible student within three days of the student’s return to school. “Eligible student” is defined in MCPS Regulation JEA-RB, Enrollment of Students. In addition, requests for late arrivals or early dismissals must be authorized by the parent/guardian.

Note: Students need to bring a note to school if there is any change in the bus that they will be riding or how they will get home at the end of the day. Students are NOT allowed to come to the office or ask their teachers to make a phone call to create plans or playdates. These need to be determined prior to the start of the school day. Your cooperation will help ensure your child's safety!

In order to build good study habits, practice, and routines, literacy and mathematics homework will be provided to families based on skills taught in the classroom. The time allotted for homework varies between grade levels. MCPS policy states homework is not taken as a grade at the elementary school level.

Personal items left behind will be placed in the Lost & Found. Periodically throughout the year, unclaimed items will be removed. Lucy V. Barnsley is not responsible for any personal items that are lost or damaged at school, so students are discouraged from bringing anything that they are afraid to lose.

On May 9, 2025, the Montgomery County Public Schools Regulation COG-RA, Personal Mobile Devices, was revised in consultation with the Office of Strategic Initiatives and the Office of School Support and Improvement to create a learning environment that balances the benefits of technology with the need to minimize distractions and promote focused learning and classroom engagement.

Key aspects of the revised guidelines include:

• Before and After School: Students in all grade levels may use their personal mobile devices before the school day begins and after it ends.
• Elementary and Middle Schools: During the school day—including class time, lunch and transitions between periods—students will need to keep their personal devices turned off and stored away.
• On School Buses: Students are permitted to use their devices while riding MCPS buses. Please be mindful that inappropriate use of devices on the bus could result in students' loss of phone/watch. This includes videotaping other students, listening to inappropriate music, viewing inappropriate content, etc.
• Student Responsibility: Students are expected to manage their devices responsibly, making sure they are turned off and out of sight when use is not permitted.
• Discipline and Expectations: If a student misuses their device, consequences will follow a progressive approach outlined in the updated Student Code of Conduct, which will be released in the summer, and focuses on education and accountability. Updates to the MCPS Student Code of Conduct will clarify and re-establish expectations for student behavior.
• Medical and Learning Accommodations: Students will continue to have access as documented in the 504 or Individualized Education Plan (IEP) that allows for personal mobile device use.

Any students who wish to have a phone or watch should fill out the Electronic Device Authorization Form contract with their parents. Failure to adhere to this policy will result in students’ loss of privilege to have a phone/watch.

To preserve our focus on instruction and to address the growing concern with student allergies, the school Birthday Celebration policy is as follows: Each child’s name will be announced during our morning announcements and be asked to come to the main off to receive a birthday pencil on his/her birthday (summer birthdays as well). No food or beverages should be sent or brought to school to be shared with the class.

**PERSONAL BIRTHDAY INVITATIONS SHOULD NOT BE DISTRIBUTED IN SCHOOL!

Parents are welcome to visit the school throughout the year. To provide for the safety of the students and to avoid disruption of instructional activities, all visitors must check in at the main office when they arrive. Classroom visits are to be arranged at least 24 hours in advance with the teachers and typically are 30 minutes in length. All visitors must wear visitor/volunteer badges.

Grade level teams plan various field trips/experiences during the school year. All field trips are held during school hours. The number of field trips per year and locations of field trips may vary depending upon the grade level. Some of these field trips are in house, while others require the use of MCPS transportation and are out of school. Notification for field trips will be sent out 2-3 weeks prior to the trip. We do not allow students to purchase souvenirs on field trips because it creates an inequity and is not part of the field trip experience. If you chaperone, we ask that you cooperate with this school wide expectation. In addition, please notify your child's teacher if you need lunch provided from the school on the day of the field trip. All families will need to set-up a school cash online account for payment. Please visit this website for more information: https://mcpsmd.schoolcashonline.com/

For more information regarding the opportunity to chaperone, please see the Parent and Community Volunteers Section of the Handbook.

As part of our School Emergency Plan, students and staff at Barnsley will practice safety drills throughout the year to prepare for potential emergencies. This year, all staff will receive training on new terms for safety drills in MCPS. Please see below.

The state of Maryland requires SEVEN annual mandated drills:

• Lockdown

• Active Assailant (Avoid/Deny/Defend)** (DRILL NOT DONE IN ELEMENTARY SCHOOLS)

• Hold / Secure (Shelter in Place)

• Evacuation

• Reverse evacuation

• Severe weather

• Drop, cover, and hold (earthquake)

Please see below for descriptions of some of the drills that will be practiced this year. There is also a link to an MCPS emergency quick guide.

Barnsley has an outstanding group of responsible fifth grade students serving as safety patrols, whose primary task is to keep our students safe. Some safety patrols will be assigned morning duty to assist with student arrival, while others will be assigned afternoon duty. For patrols who are walkers or car riders, morning duty begins at 9:00. Bus patrols will be on duty at their designated bus stops and on the bus in the morning. Afternoon duty will begin at 3:45 for car riders and walkers. Bus patrols will begin their afternoon duty once they board their buses. Parents should impress upon their children the importance of following directions from patrols. For any questions/concerns regarding patrols please contact our sponsors Mrs. Jayne or Ms. Riley.

To maintain the safety and security of our building, all outside doors will be locked after 9:25 am each day. Access to the building during the school day will be through the main entrance only by pressing the buzzer. All parents and other visitors must first report to the main office and show a driver’s license or other personal identification to receive a visitor’s sticker for their visit. For large events, we may ask families to pre-register in order to avoid crowds while signing into the building. If any suspicious activity is observed after school hours, please contact the Montgomery County Police via the non-emergency number at 301-279-8000.

Morning announcements will be provided over the intercom system at the start of every school day (generally 9:25 am). All students are expected to be quiet during the announcements so that everyone can hear. The announcements will include the Pledge of Allegiance, updates for the day (including lunch choices and school activities/events).

The majority of the school day will be spent on classroom instruction. Students in our neighborhood classes will spend time learning literacy and mathematics every day. All of our students, including those in special programs, will use Eureka Math as our math curriculum. Our neighborhood students use CKLA as our literacy curriculum. Select students in Grades 4 and 5 will have the opportunity to use the Enriched Literacy Curriculum. The Center for Enriched Studies program has a separate literacy curriculum. These lessons will often include whole group instruction as well as small groups to provide more individualized support. Enrichment opportunities will be provided regularly for students that quickly demonstrate mastery of the content, while interventions will be provided for students in need of additional help. Science and Social Studies content will also be implemented during our instructional blocks or integrated into other curriculum areas.

MCPS Elementary Report Cards, aligned with MCPS Curriculum and State Standards, provide parents/guardians with an accurate assessment of their child's progress throughout the school year.

• All report cards are posted in ParentVUE. Please note, if parents/guardians have an active account, they will not receive a mailed copy. If parents/guardians do not have an active account, they will receive a mailed copy. If you would like more information on ParentVUE, please click HERE.

• For more information on K-5 report cards and the grading and reporting process, please click HERE to visit the MCPS website.

All students will participate in one special class per day three days per week. These include Art, Music, and Physical Education and each will be taught by a dedicated specials teacher. The length of the special classes will vary depending upon the grade level. Students also have the opportunity to have a media special block every other week. Students in the 4th or 5th grade who play an instrument will also be able to sign up for instrumental music, in which participating students will be pulled from class once per week. More information about chorus will be shared closer to the beginning of the school year.

Students will have lunch every day at school and recess during every full day. Recess will be outdoors when the weather is appropriate, and indoors when it’s raining or very cold. On days that are chilly, please be sure to send your child to school bundled up, as we try to get our students outside at least once per day. When outdoors, students will generally be able to play on the playground, blacktop, basketball courts, and the upper field.

Those students who have a considerably early/late lunch scheduled in grades K-5 may be allowed to eat a “working snack” while they are focused on an assignment or activity. This is a team decision based on their schedule and will be communicated with families as needed. The snack should be able to be opened by the student independently, should not need utensils, and should not be prone to spills. It should also be able to be consumed in five minutes or less. If some students in your child’s class have severe food allergies, your teacher will provide specific snack guidelines. Students who may need a snack due to medical reasons will be considered on a case-by-case basis, and their teacher will need to be contacted. If providing a snack is a financial burden, please notify your teacher as well.

Here are some suggestions for quick, healthy, nut-free snacks: Apples, bananas, carrots, cheese sticks, Triscuits, popcorn, or dried fruit.

SCHOOL SUPPLIES: Teachers will provide parents with a list of suggested school supplies that their child will need for their grade level. These are also located on our school website. If purchasing these items is a financial burden, please notify the teacher. Students will be encouraged to organize and clean out their notebook or binder regularly, as well as their desk and/or cubby.

MCPS CHROMEBOOKS:

ALL Chromebooks will stay in carts at school. It is important that students remember they must use their Chromebooks responsibly and respectfully, and any failure to do so may result in them temporarily losing their Chromebook privileges.

Each student is financially responsible for damage caused or loss of any Chromebook and charger that is checked out to the student. The device is loaned to the student to be used for instructional purposes only and in accordance with MCPS Regulation IGT-RA, User Responsibilities for Computer Systems, Electronic Information, and Network Security. No cost is associated for a student to borrow, possess, or use an MCPS Chromebook. A family is only financially responsible when there is avoidable damage to the device. If the device is faulty, there is no charge to the family; however, if the damage is considered avoidable or the device or charger is lost, the family will be charged according to MCPS current parts and replacement costs.

All students and parents must read and sign the LVBES Chromebook Contract which outlines appropriate use and care of MCPS Chromebooks. Failure to adhere to these parameters may result in the student losing Chromebook privileges.

It is State law that school children be immunized and that parents must have proof have of the following shots:

• DPT (Diphtheria, Pertussis, Tetanus): 3 or 4 doses required

• OPV (Oral or Injectable Polio Vaccine): 3 doses required

• MMR (Measles [Rubeola]; Mumps, Rubella [German Measles]): 2 doses required

• Varicella (Chickenpox): 2 doses required

• Hepatitis B: 3 doses required

The Annotated Code of Maryland (10.06.04.03) states that all Maryland students who are new to MCPS, as well as those entering Grade 7, are required to provide documentation that they have received the required vaccinations at the appropriate interval in order to attend school. This applies to students who are new to Montgomery County Public Schools (MCPS) entering Prekindergarten, Kindergarten, Grade 7, or who are transferring from another school district at any grade level. Maryland State law requires that in order to attend preschool programs or schools, students must receive vaccinations on a schedule determined by the Center for Disease Control. Students may be exempted from these requirements if a healthcare provider states that the vaccinations are medically contraindicated, or for religious objections. Maryland State law requires that families provide proof of vaccinations within 20 days of the first day of school. Please see the link below or our school website for more information.

No medication will be administered in school without the parent's/guardian's written permission and a physician's statement. Medication forms are available in the school office and are required for each episode of illness and for each medication. If you have any questions, call our office to speak to our health technician, Ronchelle Lathers, or contact her at ronchelle_s_lathers@mcpsmd.org. The parent/guardian must hand-deliver the unopened medication, properly labeled by a pharmacist, and the completed MCPS Form 525-13 to the school principal or designee in the school office. Marley Kalter (nurse) and Ronchelle Lathers (Health Tech) will maintain and oversee the administration of all medicines at Barnsley.

If your child has any severe food allergies, please call our Health Technician, Ms. Lathers, to inform her at 240-740-4392. The nine major food allergens identified in Maryland Education Code 7-426 (2023) include:

• Milk
• Eggs
• Fish
• Crustacean shellfish
• Tree nuts
• Wheat
• Peanuts
• Soybeans; and
• Sesame

We will ensure that your child eats at the separate allergy-free table during lunch. If your child has been diagnosed with anaphylaxis, please contact Ms. Lathers and complete and turn in MCPS Form 525-14.

If your child is sick, please keep them at home so they can get better and avoid spreading illness to others. Contact the main office and let them know your child will stay home for the day, and it is also appreciated to notify their teacher as well. As a general rule, your child may return to school once there is no longer a sign of illness (and should stay home for 24 hours after no longer having a fever. Upon returning to school, your child’s teacher will help them catch up on assignments and learning that was missed while they were out.

Here are some important signs of illness:

• Temperature of more than 100 degrees F orally

• Nausea or vomiting

• Stomachache

• Diarrhea

• Pale or flushed face

• Headache

• Persistent cough

• Earache

• Thick yellowish discharge from nose

• Sore throat

• Rash or infection of the skin

• Red or pink eyes

• Loss of energy or decrease in activity

Please see the following parent resources regarding head lice,

We have an amazingly supportive and engaged PTA at Lucy V. Barnsley that meets monthly throughout the school year. The PTA organizes and facilitates a wide range of activities, programs, and events to provide enrichment for all of our students. They work together with the Barnsley administration and teachers to find the best ways to support the school.

We have a very active PTA and urge you to become involved!

Congratulations to our FY26 PTA Board members!

President: Priscilla Paez

Vice President: Jacqueline Galvis

VP Ways and Means: Elizabeth Dawson

Treasurer: Moises Lopez

Recording Secretary: Elizabeth Vasquez

Communications Secretary: Amy Moore

PTA membership costs $30 per year and supports the PTA’s efforts to fund additional activities and events. Our first official meeting will be Tuesday, October 1st. The PTA looks forward to a rewarding experience working with you and your child during the school year. Please see below for the link to join the PTA and our Directory.

The link to join the PTA http://barnsleypta.org/join/

The link to join our Directory https://barnsleypta.membershiptoolkit.com/

Please make sure you have activated your MCPS ParentVUE account, and that your contact information on ParentVUE is correct and up to date. This platform will be utilized as the primary home-to-school communication vehicle for Barnsley to share information regarding grades, attendance, scheduling, myMCPS classroom information, and more. Please use the ParentVUE Support Guide to help you activate and use your account. There are also a number of ParentVUE Webinar Recordings for additional support. To request a ParentVue activation code please follow this link: https://forms.gle/hJguTiMM16zhHBwu6

All communication will be done via ParentSquare this year at Lucy V. Barnsley. Please ensure you download the Parent Square App to get timely communication from school. Please see more information in the letters below and important technology QAR codes below.

Parent Letter & Support Guide- English

Parent Letter & Support Guide- Spanish

Lucy V. Barnsley maintains a school website that provides a wealth of information and resources for parents, guardians, and students (as well as staff). Please visit the website to learn about upcoming events, announcements, and access the Staff Directory and other items.

The MCPS Student Code of Conduct was revised and updated for the 2025-2026 school year. These changes include:

• Updated Behavior Categories and Definitions
• Required Focus on Prevention and Restorative Practices
• Revised Response Matrices
• Standardized Investigative Process

Staff will be trained on these changes during pre-service and more information will be shared with families by MCPS in September.

At Barnsley, we believe the purpose of discipline is for students to learn from their mistakes so they can make better choices in the future. Our consequences are not intended as punitive measures, but as opportunities for students to understand the impact of their actions. We implement a restorative approach to discipline as much as possible. In accordance with the MCPS Code of Conduct, we will implement a tiered approach to discipline and intervention to meet the varied needs of our students. The lowest level of interventions and supports will be considered first, followed by more intensive measures. Consequences will include opportunities for student reflection and conversations about how to make better choices. When appropriate, we will have our counselors facilitate a restorative conversation with students.

When administration is involved in providing disciplinary action, communication with parents or guardians will be made to explain the transgression that occurred and how the issue was resolved. Please note that it is an invasion of privacy for administrators to share any information about other student(s) involved in the transgression or how their situation was handled (i.e., consequences administered, discussions with parents/guardians, etc.).

Bullying, harassment, and/or intimidation that occurs on school property, at a school-sponsored activity or event off school property, on a school bus, on the way to and/or from school, or using electronic communication or social media will not be tolerated. Student victims, the parent or guardian of a student victim, or a close adult relative of a student victim, who wish to report an incident of alleged harassment or intimidation (bullying), should report the incident to the principal or assistant school administrator immediately. MCPS form 230-35 can be used to report incidences of bullying, harassment, or intimidation.

Parent and community volunteers may support in-person instruction, activities, field trips, and special events as the school deems appropriate. We appreciate the time and efforts that parents, families, and community members spend to engage in volunteer activities at our school and become contributing partners in teaching and learning. Please see the requirements for various volunteer opportunities below, as well as the link to the MCPS volunteer website. We will be sharing a schoolwide volunteer opportunities document soon!

MCPS Volunteer Website

One-time Volunteers

Volunteers at one-time events ALWAYS working under the supervision of MCPS staff members do NOT need to complete compliance measures other than registering as campus visitors through the Visitor Management System (VMS).

Examples:

• Parents/guardians staffing concessions and ticket booths at large events

• Guest readers and speakers in classrooms

• Parents/guardians or other relatives who are observing or supporting a celebration (e.g. parade) or helping with a class party.

Regular Volunteers

Volunteers who regularly support school or school-sponsored activities must complete the MCPS online training on Recognizing Child Abuse and Neglect.

Examples:

• Student teachers and interns

• Volunteers who regularly help with lunch or recess, or volunteer in the classroom

• Chaperones for field trips occurring during the school day.

Frequent Volunteers

Volunteers who have frequent and independent contact with students, unsupervised by MCPS staff members, must complete the MCPS online training on Recognizing Child Abuse and Neglect AND a criminal background check, including fingerprinting.

Examples:

• Volunteers on out-of-area (50 miles or more from Rockville) and/or overnight field trips

• Volunteers on extended day trip that require Office of School Support and Improvement approval. (e.g., if departure time is not within the MCPS operations start time and/or return time is later than 7:00 p.m.)

There may be unsupervised volunteers who work 1-1 with students in an office or classroom (i.e. mentor, youth service provider, etc.). These volunteers need to be fingerprinted.

Field Trip Chaperones

Volunteers who are chaperoning a field trip (during the day, within the 50 mile radius, etc.) DO NOT need to be fingerprinted if they accompanying an MCPS staff member to supervise students. (Example: A teacher has a group of 30 students in their class and 2 volunteer chaperones. The teacher and each volunteer chaperone are responsible for 10 students each, but the group stays in the same general area. This tends to be the bulk of our field trips.)

Volunteers who are chaperoning a field trip (during the day, within the 50 mile radius, etc.) DO need to be fingerprinted if they are SOLELY responsible for a group of students and will not be accompanying an MCPS staff member. (Example: A teacher has a group of 30 students in their class and 2 volunteer chaperones. The teacher and each volunteer chaperone are responsible for 10 students each, but the groups separate leaving the volunteer chaperone by themselves to supervise the students.)

Volunteers who are chaperoning a field trip (Grade 6 Outdoor Environmental Education, out-of-area (50 miles or more from Rockville), returning later than 7:00 p.m., and/or overnight field trips DO need to be fingerprinted.

Volunteer Visitors to School Buildings

• Visitor Management System (VMS). On arrival at school, one-time and regular volunteers WILL need to check-in and check-out of the main office and scan their driver's license/identification cards through the Visitor Management System (VMS). Once the volunteer clears the VMS, they must be badged (the VMS creates a sticker badge) and remain under supervision of an MCPS professional while with students.

Additional Compliance Measures for Regular and Frequent Volunteers:

• Online Recognizing Child Abuse and Neglect Training is required for regular or frequent volunteers and is completed using a myMCPS Classroom/Canvas account. MCPS has created a step-by-step User-Guide (with pictures) on how volunteers can create and access their myMCPS Classroom/Canvas account to complete the Online Recognizing Child Abuse and Neglect Training modules. Volunteers completing the training will receive a grade sheet as proof of successful completion, and their names will be listed on the MCPS volunteer roster. It will show 100% for successful completion. This training must be completed every 3 years.

• Fingerprinting/Background checks are required for (only if the frequent volunteers working is working alone with students without supervision of an MCPS staff member, volunteer chaperones on overnight or extended day field trips, or certain other type of volunteers as specified by MCPS service, per the Volunteers Regulation.) More information is available on the MCPS Background Screening Office website.

Per MCPS: Our records indicate that your school is not likely to contain asbestos. However, federal

regulations for the Asbestos Hazard Emergency Response Act require that an annual notice

be shared with the community at all schools. Also, if MCPS staff, students or the community

want to view the current School Asbestos Management Plan that is updated semi-annually, please

contact Derek Kwon, information listed at bottom of this Memorandum, or review instructions on

the Asbestos website.

Per MCPS: Maryland laws and regulations for Integrated Pest Management (IPM) in Maryland public schools require that:

• Notification be sent home to parents/guardians of each student attending the school and distributed to all staff members each school year.
• Pesticide and herbicide applications within MCPS are rare, and applied only as a last resort or in an emergency situation, and only by licensed and registered pest control workers.
• If at any time a pesticide application becomes necessary, IPM staff will inform you and provide the necessary written notifications to be sent home with students.