December 8, 2025 - Monday Notes

Happy Monday! I hope your week is off to a good start. Many of you are juggling concerts, performances, and those last few tasks before winter break. As you move through this busy stretch, here are a few important reminders to take care of before you head into vacation.

This is the last week to register for the conference at the early price as registration fees increase on the 15th. No more putting it off - register now!

• Register here

Conference schedules have been posted on the website. Keep in mind that there might be a few minor changes that will be reflected in the conference app (Guidebook). More information regarding Guidebook will be included in later newsletters.

• Click here for schedules

Have you submitted your invoice for payment yet? If not, please take care of it as soon as you can. All invoices have already been sent out, but if you need another copy, just let me know.

t’s time to register for the State Choir and Concert Band Contests. Please take a moment to register now so Zac can start building the schedule. It’s much easier for him to adjust if you end up needing to cancel than it is to add you at the last minute. The deadline to register is December 21st.

• Band Registration
• Band Fillable Quote
• Choir Registration
• Choir Fillable Quote

As you know, I’ll be retiring as Executive Director at the end of the fiscal year. To help make the transition go smoothly, I need to receive payment for all invoices by March 1. In the past I’ve been able to track these down through the spring, but to close our books properly for the handoff, everything needs to be wrapped up a bit earlier this year.

Thanks for taking care of this.

With winter break around the corner, the conference is coming up fast! Please double-check that you’ve taken care of the following so everything runs smoothly for you and your students:

• Send Neil Swapp your PO for student participation fees, or make sure payment has been made.
• Order and receive all required music (vendor).
• Check music order to ensure all music was included (programs).
• Order choral learning tracks (link) if you haven’t already.
• Review the posted student rosters and send any spelling corrections to Neil Swapp.
• Register yourself for the conference (link).
• If you need chaperone badges, be sure to include them in your registration.
• Confirm hotel reservations (conference hotel)
• Review expectations (link) with students.
• Review conference schedules (link).