December 8th: 2022-2023 Academic Recovery Plans Due in Epicenter

December 20th: Submit claims from November expenses

January 20th: 1st Semester Semi-Annual Certifications Due with January Claims

Collect semi-annual certification signatures the first two weeks in January. The date signed must reflect after the work performed from July 1, 2022 - December 31, 2022. Click here to access the first semester semi-annual template.

Questions about Epicenter tasks? Contact the following:

• Title I, II, IV, ATSI, CSI, Homeless, Foster Care: Tracie Sweet, Director of Federal Programs, tsweet@sccharter.org or Tatiana Velez, Federal Programs Assistant, tvelez@sccharter.org
• Title III, IDEA: Susan Howard, Chief of Special Programs, showard@sccharter.org

• ESSER II, ESSER III: Becky Huggins, COVID Impact Coordinator, rhuggins@sccharter.org
• Federal Programs Inventory: Destiny Grant, director of Operations, dgrant@sccharter.org

Application Status Updates

• FY23 Title I, II, & Title IV are awaiting final approval from the SCDE.
• Note that schools MAY NOT submit claims until the district has received FINAL approval from the SCDE based on final allocations.

September Amendment Status Updates

• FY22 Title I and FY22 Title IV amendments were approved by the SCDE.
• FY22 Title II is still awaiting approval by SCDE.
• ESSER II and III are awaiting approval by the SCDE.

Click here to access the Epicenter tasks due in Epicenter for Title I, II, IV, ATSI, CSI, and ESSER Grants.

As a recipient of ESSER funds in response to COVID-19, the district is required to submit Academic Recovery Plans annually. Each school submitted their most recent plan in the spring of 2021. SCPCSD submits a thirty-thousand-foot overarching district plan, and each autonomous charter submits their school plan. The district plan is submitted via the state Formstack. The school plans will be submitted via the Google Form link provided below. Upon receipt of school plans, the district will compile all data and reporting to SCDE on the school's behalf.

DEADLINES

The school deadline for 22-23 Academic Recovery Plan submissions is Thursday, December 8th. The state deadline for 22-23 Academic Recovery Plan submissions is Thursday, December 15th.

RESOURCES

Here are links and resources to support this work. Schools are encouraged to draw their attention to the guidance for carry-over of previous goals vs. the creation of new goals. Please prioritize as needed.

• Link to School Academic Recovery Plan Google Form: https://forms.gle/9tbc8w9QfggzdCxLA
• Link to SCDE MEMO: https://ed.sc.gov/newsroom/school-district-memoranda-archive/district-academic-recovery-plan-update-202223/district-academic-recovery-plan-update-202223-memo/
• SMART Goal Support: https://ed.sc.gov/instruction/early-learning-and-literacy/read-to-succeed/reading-plans-state-district-and-school/creating-a-smart-goal/
• Annual Growth, Catch-Up Growth SCDE Resource: https://drive.google.com/file/d/1qWci1eByq2LmyAuajbktEIuTk065-1a3/view

Questions? Contact Emalee Baker at ebaker@sccharter.org.

Be on the lookout for a calendar invite to attend the Federal Programs Quarter 1 Check-In meeting with Tracie, Becky, and Tatiana in December or January. Tatiana is in the process of sending out invitations!

Quarter 1 Check-In Agenda

• 2021-2022 Monitoring & Support Rubric Results Review
• Unclaimed Funds for Expired Grants Discussion
• Remaining Balances for FY22 and FY23 Grants
• Status of Reimbursements
• Compliance Documentation

Please be sure to submit monthly reimbursement requests for federal grant expenditures from the previous month! Pay special attention to the SCDE claiming requirements listed below for Title I, Title II, and Title IV.

• Title I schools MUST spend at least 85% of allocations within year 1 of the grant. The district is only allowed to carryover 15% to year 2.
• Schools receiving Title II or Title IV MUST spend at least 50% of allocations within year 1 of the grant.

Click here to access financial resources for federal programs, such as cover sheets, time and effort templates, etc.

Quarterly due dates for claims in Epicenter:

• These dates will only apply to active grants that have been approved (example-FY23 Title I will not be approved until November at the earliest so we will accept Q1 expenditures for this program after the 11/15 deadline, but not after the Q2 deadline of 2/15/23). Also, items like conference travel may be submitted after the deadline if the conference took place at a later date. - Nick Michael, SCPCSD Chief of Financial Services

Click here to access the new Quick Reference Guide. Review the requirements for each type of submission prior to hitting that submit button!

The next Federal Programs University session will be held in January. Please plan to join us online January 18, 2023 at 10:00 am - 12:00pm. Click here to join the conversation!

Missed November's session? No worries! You can watch the recorded presentation below. We were joined by special guests, Leslie Bloss, our SCDE Program Manager/State Parent and Family Engagement Coordinator and our friends from Liberty STEAM! Leslie shared Parent & Family Engagement compliance requirements and templates from Charleston County School District. Trevor Ivey and his team shared innovative strategies for engaging parents and the community. Special thanks to our presenters for sharing such valuable information and resources!

Below are links to all of the resources shared during November's session.

• FPU Session #3 Resource Folder
• SCPCSD Parent and Family Engagement Resources - SCPCSD webpage
• SCPCSD Parent and Family Engagement Policy
• Parent and Family Engagement Policy Checklist
• Link to Parent and Family Engagement Policy Templates
• Home-School Compact Checklist
• Link to Home-School Compact templates
• SCPCSD Parents Right to Know Statement
• Charleston County Title I Templates
• Notice to Parents Regarding Teacher Certification Samples
• Leslie Bloss - SCDE - Parent and Family Engagement PPT
• Liberty STEAM Title I Resources
• National Association for Family, School, and Community Engagement

The district is still awaiting FY23 CTE federal and state application approvals from the South Carolina Department of Education. Schools will be notified upon approval.

REMINDERS

• Continue to spend down FY22 Title I funds.
• Continue to claim monthly for the previous month's expenditures.
• Review Title I tasks due in Epicenter and note due dates. Click here to access all tasks and their due dates, instructions, and samples.

• February 1st: Mid-Year Evaluation of Title I Activities Due in Epicenter - Click here to access Mid-Year Evaluation template.

REMINDERS

• Continue to spend down FY22 Title II funds.
• Continue to claim monthly for the previous month's expenditures.
  
• Review Title II tasks due in Epicenter and note due dates. Click here to access all tasks and their due dates, instructions, and samples.

• Continue to spend down FY22 Title III funds.
• Continue to claim monthly for the previous month's expenditures.
• For programming tasks due in Epicenter, refer to your Multilingual Learner Program Coordinator at the school.

REMINDERS

• Continue to spend down FY22 Title IV funds.
• Continue to claim monthly for the previous month's expenditures.
• Review Title IV tasks due in Epicenter and note due dates. Click here to access all tasks and their due dates, instructions, and samples.

• Continue to spend down ESSER II and III funds.
• Continue to claim monthly for the previous month's expenditures.

• Amendments for both grants are in the process of being reviewed by the SCDE. Schools will be contacted as soon as approval is received by the SCDE.
  

ESSER II or III questions? Please contact Becky Huggins, COVID Impact Coordinator, at rhuggins@sccharter.org.

• Continue to spend down FY22 Title III funds.
• Continue to claim monthly for the previous month's expenditures.

For programming tasks due in Epicenter, refer to your Special Education/IDEA Coordinator at the school.

Please use this form to request access to Epicenter. Emily Paul will respond to requests for assistance in the order they are received. Time is set aside on Monday and Thursday to work through the requests.
*Please note, only a school leader or board member can ask for another staff to have access to the 'staff secure data' role.

We are excited to introduce you to the Kid's First Podcast. This is a podcast where educators, school leaders, policymakers, and others can share their stories and experiences. We always begin with "Why” because it isn't about a specific job, field, or occupation. It's all about why you do the things you do.

We would like to encourage you to share this link with your stakeholders. You can listen to the Podcast on multiple Podcast channels. Here are links to those available right now.

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If you have any feedback or if you’re interested in being a guest, please reach out to us at kidsfirst@sccharter.org

SCPCSD Mission Statement

The South Carolina Public Charter School District authorizes, champions and supports the creation and advancement of innovative K-12 public charter schools that provide access to academic opportunities for every student in South Carolina to reach their fullest potential.

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Columbia, SC 29201

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