Roster Verification Timeline

The EMIS team will host several Roster Verification work sessions during the day and some evenings to assist Principals and Teachers with the process.

The schedule for roster verification is as follows:

These hours are reserved to provide support and feedback.

Wednesday 8:00 a.m. - 4:00 p.m.

Friday 8:00 a.m. - 4:00 p.m.

Google Meet: https://meet.google.com/buk-gptj-woh

Please drop in at your convenience.

Monday, April 5, 2021 – Tuesday, April 13, 2021

Principals (and support teams, as desired) gain access to verify the staff list and staff assignments.

Please be sure to complete the School Set-Up for Roster Verification and mark Set-Up complete.

Roster Verification Set-Up complete Instructions

Procedure: Please notify your teachers that the roster verification process will occur this year. Currently House Bill 404 prohibits the use of value-added data in educator evaluations for FY 2021 and FY 2022. However, the state will still generate teacher value-added reports that can be used to inform instruction.

Wednesday, April 14, 2021 - Tuesday, May 4, 2021

Once the window for teachers to review their rosters closes, they will no longer be able to access their accounts for the roster verification system. Principals and/or support teams should continue to communicate with eligible teaching staff about the importance of roster verification and make sure the teachers they serve verify their rosters by 11:59 p.m. on Tuesday, May 4.

Teachers gain access to verify their class rosters and claim instructional responsibility for the students they taught, including the months they taught them, and the percentage of instruction they provided each student. Principals/support teams should be monitoring teacher completion.

All licensed/certified teachers planning and/or providing instructions for students in the following grades/subjects should link. Substitute teachers do not link.

• Grades 4, 5, 6, 7 and 8 English Language Arts

• Grades 5, 6, 7 and 8 Mathematics

• Grade 8 Science

• Algebra I for high school credit

• American Government for high school credit

• Biology for high school credit

• English II for high school credit

• Geometry for high school credit; and

• Integrated Mathematics I and II for high school credit

As long as a student is enrolled in a class and is on the roster, the teacher should account for that student in roster verification. Daily student attendance within a teacher’s individual class, however, should not be taken into consideration during roster verification. The Ohio Department of Education will remove any student from the analysis who has a total of 45 days or more of excused or unexcused absences during the academic year based on data submitted in EMIS.

• Enrollment Report: Cognos report: Team

• Content>>>>SIS Data Warehouse

• Reports>>>>Powerschool

• Folder>>>>>Enrollment/Demographics

• Folder>>>>Students Transferred Out New Location

Principals review staff instructional responsibilities and alerts before giving final approval.

Wednesday, May 5, 2021 - Friday, May 21, 2021

The deadline for roster verification approval is May 21. At your convenience, we would like to schedule an appointment to support you in resolving and/or acknowledging alerts, approving teacher rosters, and completing the process. Below are links to both the Roster Verification Appointment Calendar and the EMIS Team Virtual Office Hours. You may sign up for a time on the calendar, or drop in on Wednesdays and Fridays to receive assistance from the EMIS team.

Schedule your 2 Hour Google Meet Appointment today: Roster Verification Appointment Calendar

Monday and Friday 8:00 a.m. - 12:00 p.m.; 1:00 p.m - 5:00 p.m.

Tuesday, Wednesday and Thursday 8:00 a.m. - 12:00 p.m.; 1:00 p.m - 7:00 p.m

Performance & Accountability website: Linkage and Roster Verification

Email: emis@cpsboe.k12.oh.us
Website: https://sites.google.com/cpsboe.k12.oh.us/department-of-performance-acco/sub-page-2?authuser=0
Location: 2651 Burnet Avenue, Cincinnati, OH, USA
Phone: 513-363-0170