CPC Update

Notes from Toby

Thank you for a great week! It you haven't already, please go by and welcome Lisa Shinn (Special Services Advisor) to the team! We are excited to have her at Francis Tuttle!! I look forward to attending and learning alongside you at the Summit this week. I hope the following updates are helpful! Have a great day!

Summit Info

Please look for Francis Tuttle signage at the Summit during the general session because we will try to all sit together.

Be sure to download the OK Summit App. This is the best way to see the agendas for both days. The at-a-glance schedule is also available online.

Reminder: You will need to be prepared to turn in proof of attendance (Summit Registration Verification Form) to Dawn after the conference. Please also see an email titled "2025 Summit - Summer Conference Stipend" from Shannon Meeks on 7/28/2025 at 1:26 PM.

Just like you did last year, we thought it would be fun for us to all gather for lunch on Day 1 of the Summit. Please see the info above and accept/decline the calendar invite that was sent out last week. We would love for you to attend if possible!!

Kickoff

Don’t forget to mark your calendars for the August Kickoff Professional Development event next Friday, August 8th. Below is the schedule for the day and a QR code with kickoff info is to the right.

**We will ask everyone to return from lunch to open the CPC back up at 1pm.

Please reach out if you have any questions. Thanks!

In case you missed it from Andrew:

COS:

If needed, contact Kathy Fleming for Etrieve permissions to submit COS forms.

SAS Updates:

I understand that there are some rumors going around about changes to the Student Administrative Services department, specifically to the attendance office. Below is a summary of the changes that have happened:

Now that Tomi has retired, Kelli Fearing has been promoted to the Admin Assistant III position. Most of her job duties will remain the same, but she will also handle the SAS budget and Leave of Absence Forms. With her assuming additional duties, I needed to reduce her workload in other areas.
The department administrative assistants will handle entering attendance for substitute teachers.
If an ID wants to exempt an absence for a student, their administrative assistants may help with this, rather than calling Kelli for help. The Rockwell department assistants on how to process Francis Tuttle Activity Forms, so all these forms for Rockwell students will now flow through the department assistants. They will exempt the absences for qualified students. The attendance assistants at the branch campuses will still handle the absence exemptions at their campuses.
The R&R department will handle all official transcript requests. When these requests come to attendance, we interrofice them to R&R.
All high school grade reports will be sent to the high schools via Laura Donner, the Registrar.
All high school eligibility reports will be handled via Regina Blair, who will be at the Rockwell office fulltime on a 10-month contract. Regina will no longer be split between attendance at Rockwell and HOPE at Reno.

Here is a summary of what did not change:

The Rockwell attendance office is not going away, and Kelli will still be very involved in all the attendance reporting. Tiffany Frazier and Regina Blair will continue to help her with attendance phone calls, collecting documentation, etc.
The branch campus attendance workflows will remain the same. Melanie still handles attendance at Danforth. Kim still handles attendance at Reno. Debbie McCowan will handle attendance at Portland.
Kelli will still send weekly reports to all the high schools to identify which students were absent.
Kelli will still send emails via Thrillshare to HS students’ parents when students are absent or tardy. This is part of the reason why we need the department assistants to help with processing the Activity Forms and enter the attendance for substitute teachers. Kelli has to submit a report to Thrillshare before 4pm each day, so I’m trying to reduce her interruptions.
The IDs will still determine which students are withdrawn for attendance or allowed to remain in their programs.