Region 10 - Federal Programs

The Special Revenue department is here to help and support you. Please complete the Special Revenue Technical Support Form if you would like to request support.

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• 2019-20 ESSA Grant - Final Expenditure Report - Aug. 1, 2022
• The 21-22 PEIMS Summer submission E0894 – Title-I-Part-A-Indicator-Code needs to match the SC5000 prior to the PEIMS resubmission period of July 21, 2022. TEA information linked here regarding Title I, Part A PEIMS and SC5000 data reconciliation.

• LEAs that receives ESSER III grant funding are required to develop and post on their web the plan for safe return to in-person instruction and continuity of services and the ESSER III use of funds plan. The deadline for LEAs to submit updated URLs via the ESSER Compliance WorkApp is August 1, 2022.

• ESSA Application due by Sept. 2, 2022. If you have 12 month employees paid with ESSA grants, the recommendation is to complete the application by July 1.

• Required Public Comment prior to submitting ESSA application: "Before the application was submitted, the applicant afforded a reasonable opportunity for public comment on the application and has considered such comment." page 43(I) of the ESSA Program Specific Provisions and Assurance. https://tea4avcastro.tea.state.tx.us/eGrants/21-22/22610101/ESSA-progspecificr1.pdf

• 2022-2023 Planning Amounts for LEAs is available on the Entitlements page
• Governor Abbott letter Texas School Safety Center (TxSSC) and TEA - Schedule summer School Safety and Security Committee to review Emergency Operations Plan, including active threat plan, and ensure all drills are scheduled before the start of the school year.

SSA To Do Items and Important Dates:

• Last day for reimbursements for the 2019-20 ESSA grant - July 8, 2022
• Last day for reimbursements for the 2021-22 ESSA grant - October 7, 2022
• Last day for reimbursements for the ESSER 1 grant - October 7, 2022

Please update your 2022-2023 contact information. We will use this updated information starting in July. Thank you!

https://forms.gle/LBmkWqYbF7TEBdDAA

July Highlights (To view full list go to PFE Compliance Calendar)

• Schedule, consult, and conduct with parents and families an annual evaluation of the content and effectiveness of the parent and family engagement policy and program toward improving the academic quality of the schools. ESSA Section 1116 (a)(2)(D)
  

• Consult with parents and families in the development, review or revision, and evaluation of the Schoolwide Plan/Campus Improvement Plan and the District Improvement Plan. ESSA Section 1114 (b)(2)

• Provide parents with information about the level of achievement of the child in each of the required state academic assessments. (If this cannot be completed before the school year concludes do this as soon as practicable.) ESSA Section 1112 (e)(1)(B)
  

• National Parents’ Day is the 4th Sunday of the month.
  

The Parent and Family Engagement Connection newsletter is available! Topics in this volume of the newsletter include: “Together We Can Make a Difference,” “How to Prevent Your Kids from Losing What They Learned in School During Summer Vacation" And so much more!

You can:

• link the newsletter on your website or share the link on your social media services.
• print the newsletter and distribute it to your families.
• add info for your own school or district, but due to copyright agreements, you cannot remove individual articles for local use.

Please see the important bulletin from TEA linked here regarding Title I, Part A PEIMS and SC5000 data reconciliation.

TEA is requesting LEAs check their PEIMS Title I Indicators compared to the SC5000 in the 21-22 ESSA Application.

The 21-22 PEIMS Summer submission E0894 – Title-I-Part-A-Indicator-Code needs to match the SC5000 prior to the PEIMS resubmission period of July 21, 2022.

Changes cannot be made to the SC5000 (the deadline to amend has passed). If a campus is coded as Title I on the SC5000, the PEIMS data should match. Please see TEA's additional coding guidance in the bulletin.

TEA SCE Website

School districts and charter schools with an annual SCE allotment of $750,000 or greater must submit two campus improvement plans to TEA on or before the date that falls 150 days after the final PEIMS midyear collection resubmission date. (The 150th day after the last day permissible to send data for the PEIMS data midyear collection resubmission.)

Expenditures of SCE funds must do all of the following:

• support the intent and purpose of the program;
• be allowable under statute and guidance; and
• be directly related to specific interventions identified in the appropriate district and campus improvement plans.

Campus improvement plans must be reviewed and revised annually. Requirements for plans, including who should be included in the planning process, are found in the TEC §11.251, for district-level planning and the TEC §11.253, for campus-level planning. Submit the district plan only if significant and supporting SCE information is included in the plan.

Plans for the 2020-2021 school year must be submitted through the AUDIT application in the TEA Login (TEAL) system on or before Monday, July 11, 2022.

Access to the TEA Login (TEAL) system’s AUDIT application with the role of Charter AFR User, Charter AFR and Depository Contract User, ISD User, or ISD AFR and Depository Contract User is required to upload plans. The naming conventions and submission instructions can be found beginning on page five of the Electronic Report Submission Standards (PDF, 1,126 KB) manual found on the Electronic Submissions webpage.

REMINDERS:

• ESSER I Grants are ending soon.
• If you need to amend your ESSER I application, that must be submitted to us by 7/5/2022
• Last date to obligate (make commitments per 34 CFR 76.707) ESSER I Funds is 9/30/2022
• You can continue to receive the services and make payments during your liquidation period until you file your Final and/or Revised Expenditure Report on 1/2/2023
• TEA is required to close this program out with USDE no later than 1/30/23

Remember, you must maintain separate accounting records for each of the ESSER I, ESSER II, and ESSER III grant programs

ESSER I SSA Members - Date for Final/Revised Expenditure Report - Oct. 7, 2022

Please see TEA’s TAA linked here regarding the materials required to be posted on the web for the ESSER III grant program.

“An LEA that receives ESSER III grant funding is required to develop the following plans and post them online:

• A plan for safe return to in-person instruction and continuity of services, per ARP Section 2001(i)
• An ESSER III use of funds plan

Any LEA that receives ARP ESSER III grant funding is required to submit the URL for each of its required plans to TEA. To provide new or updated URLs:

1. LEAs need to review the ARP ESSER III LEA Plans report to verify that both links listed for their respective LEAs are the most accurate and up-to-date links.
2. If links are not correct or up-to-date, LEAs can resubmit correct URLs through the ESSER Compliance WorkApp.
   1. LEA contacts that have current access to submit EDGAR forms for TEA prior approval have access to make these changes.
   2. A Help Form and resources are available within the compliance system to address questions, concerns, or requests for technical assistance.
3. If the information is correct, no further action is required.

The deadline for LEAs to submit updated URLs via the ESSER Compliance WorkApp is August 1, 2022.

Please contact Sonya Carpenter (sonya.carpenter@region10.org) with any ESSER questions.

The ESSA application has been submitted for 2022-2023 with a stamp-in date of July 1, 2022. You can use the 2022-2023 ESSA funds for expenditures that occur starting July 1, 2022. When completing a reimbursement request for an expenditure that occurs between July 1, 2022 and September 30, 2022, please keep in mind that there are two grants open until the 2021-2022 grant closes on Sept. 30. You will need to indicate if you are wanting to use the funds from 2021-2022 or from 2022-2023.

SSA documents are located on our Federal Programs Webpage. Please review the Reimbursement How To document for instructions on how to request a reimbursements.

Budgets are located in your SSA folders, but you will no longer be able to edit them without an amendment.

District Statements are now uploaded to your SSA folders. They reflect the amounts that have been identified in the budgets and in the ESSA application.

If you need to make any changes to your budget, have questions about your district statements, or need access to your SSA folder, please reach out to Judith_Coffman@region10.org.

The fiscal year is soon coming to an end. Please ensure to turn in your final reimbursements as prior to the due date:

• Last day for reimbursements for the 2019-20 ESSA grant - July 8, 2022
• Last day for reimbursements for the 2021-22 ESSA grant - October 7, 2022

All ESSA SSA forms are accessible through our SSA website. The forms all have separate tabs for each fiscal year. The reimbursement forms on the web are the original documents, and you will not have editing rights to them. To use these forms, you would need to either download them to your computer or make a copy of them in your Google Drive.

Provided below are direct links to the reimbursement forms. When you click on the links below it will instruction to make a copy of the form in order to access it.

To avoid delays in processing reimbursements, please review the “how to” document. How to be Reimbursed

• Title I, A Reimbursement
  

• Title II, A Reimbursement Form
  

• Title III, EL Reimbursement Form
  
• Title III, Immigrant Reimbursement Form

• Title IV, A Reimbursement Form
  

Please reach out to Judith Coffman or Davonda Oliver if you need support with the ESSA reimbursement process.

Budget Boot Camp aka Business Manager Fundamentals

• Provided by Region 10 Operations and Certification Services Department.
• Designed for District and Charter Business Office Professionals with three years or less experience in their position.
• No charge for staff members of schools paying for the Region 10 Operations & Certification Services Package.
• Links to registration: July 20, 2022 - New Business Managers Boot Camp

If you have a new business manager and need support, please reach out to Jon Hill in the Region 10 Operations and Certification Services.

EDGAR requires to take specific steps to seek approval or document intent before expending federal funds on certain activities. TEA has developed different forms to help LEAs meet these requirements. Refer to each section below for guidance on how to complete and submit the forms. TEA will provide a formal response for each request submitted.

Most of the forms are now maintained, or will be in the future, in a secure, automated, online system called EDGAR Forms WorkApp System. This new automated system will track the submission, review, and approval of forms and should expedite the entire process.

Currently, the superintendent, chief financial officer, and federal program director listed in AskTED have been given access to the EDGAR Forms system. To add or change the individuals with access to the system, someone with existing access must request access for the new individual via the Help Form in the EDGAR Forms WorkApp. The additional staff to be added to the system must agree to certain security requirements.

Each year LEAs are required to provide a reasonable opportunity for public comment (and consider such comment) PRIOR to submitting any applications for federal funds. LEAs will need to consider and adhere to local policies for soliciting public comment. Some suggestions may include posting online with a form for the public to make comments, or it could be an agenda item at a board meeting.

"Before the application was submitted, the applicant afforded a reasonable opportunity for public comment on the application and has considered such comment." page 43(I) of the ESSA Program Specific Provisions and Assurance. https://tea4avcastro.tea.state.tx.us/eGrants/21-22/22610101/ESSA-progspecificr1.pdf

1. Ensure their School Safety and Security Committee meets to review their Emergency Operations Plan and address any campus safety needs. This includes reviewing their Active Threat plan.
2. Ensure the School Behavioral Threat Assessment Team is trained and has reviewed procedures for each campus.
3. Ensure that all staff and substitutes are trained on their specific district and campus safety procedures and that all drills are scheduled before the start of the next school year.
4. Conduct an assessment of their access control procedures, such as single access points, locked instruction room doors, visitor check-in procedures, exterior door locks, etc.
5. Complete these efforts by September 1, 2022, and certify this data to the TxSSC by September 9, 2022.

Click Here for Important Safety & Security Updates

Enclosed in the Safety & Security newsletter you will find upcoming deadlines that may affect your district. Several resources have been provided for you to complete the necessary reports required by the TxSSC and TEA. Please review the letters sent from the Governor’s office to the TEA, the TxSSC and Texas State University regarding A.L.E.R.R.T. (Advanced Law Enforcement Rapid Response Training).

With the unfortunate events of the Robb Elementary School Shooting in Uvalde, TX, we have listed multiple resources for district leadership, school administrators, teachers, and parents.

Please do not hesitate to contact me if you have any questions.

La’Evening Woodard

Safety and Security Program Coordinator

Office: 972-348-1556

TEA has posted the 21-22 ESSA Consolidated Compliance Reports Resources. Resources include mockups, Program Compliance Self-Check Guide, instruction documents and training videos for each of the compliance reports are available.

Check out the Program Compliance Self-Check Guide! This is a great resource to identify any required documentation for the compliance report.

Region 10 ESSA Compliance Reports Training

8/11/2022

9:00 AM - 11:00 AM

Session ID 2645748

The 2022-2023 Every Student Succeeds Act (ESSA) Consolidated Federal Grant Application is now available in eGrants. Allocations for eligible applicants are available and can be viewed on the Entitlements page. Visit the TEA Grant Opportunities page for detailed information about the grant program application. Search for 2022-2023 ESSA Consolidated Federal Grant Application. Here are a few to-do items:

1. Complete the SC5003 – Formula Grants Consolidated Schedule. You can find it on the “Special Collections” tab in eGrants. The application will not be available until you complete this and submit the ADC.
2. Complete the Applicant Designation and Certification (ADC) Form in eGrants. The ADC must be submitted before the grant application is available. Once in eGrants, click on “Grants” on the menu bar.
3. Eligible applicants must apply for the ESSA Consolidated Federal Grant through the eGrants system by 5:00 p.m. Central Time, September 2, 2022.

Signed Affirmation of Consultation forms for participating PNP schools are due in ESSA Reports by September 30, 2022. Please select the correct Affirmation form (2022-2023 ESSA grants) and submit under 2022-2023.

• Title I, Part A Frequently Asked Questions Updated 06/30/2022
• Title I, Part C Frequently Asked Questions Updated 6/08/2022
• Title I, Part D Frequently Asked Questions Updated 6/30/2022
• Title II, Part A Frequently Asked Questions Updated 05/30/2022
• Title IV, Part A Frequently Asked Questions Updated 06/01/2022

NAEHCY Scholarship Fund - National Association for the Education of Homeless Children and Youth (NAEHCY)

For questions, please send a text to 470.203.6465 or email scholarship@naehcy.org

The following Texas Education Agency Correspondence has been posted at the TEA website:

• Travel Reimbursement Rates Letter

• Extension of 2021-2022 COVID-19 School Health Support Grant

• Required School Safety Action Steps This Summer

• Extension of School Safety and Security Grant

• American Rescue Plan ESSER III Grant Program: Compliance Requirement

• Strong Foundations Math and Literacy Framework Development Grant

• Universal Errata: Schoolwide Consolidation of Funds on SC5000, ESSER II, and ESSER III

• Errata - Updates to Limitations on % of Direct Administrative Costs for ESSA Application

• ESSA Application Open

• Safe and Supportive School Program (SSSP) Role in AskTED

• Migrant: TX-NGS Summer Enrollment Guidance

• Public comment period open until July 25.

The professional development opportunities highlighted in the "Save the Date" section of the newsletter are for the current month.

For a complete list of available learning opportunities,

please go to the Professional Development buttons below.

Ensuring Compliance with EDGAR Part 2 – A Deeper Dive into Documentation

• Presented by Brustein & Manasevit (Tiffany Kesslar, Esq. and Aaron Kramer Brosnan, Esq.)
• July 19, 2022 – Virtual Presentation – 9:00-12:00
• Region 10 Session # 2645062
  
• The EDGAR fun continues with a deeper dive into internal controls and advanced topics like program income, indirect costs, and how to ensure effective implementation of updated policies and procedures. This session will also discuss recent audit findings and audit pitfalls to watch out for!

Each month we will focus on different compliance and funding topics based on what is relevant to our ESSER Grant SSA members at that time.

July 12, 2022 - ESSER - ESSER Updates & Budget Review Process

Time: 9:00 - 10:30 AM (Virtual)

Region 10 Session ID # 2645745

ZOOM LINK: https://Region10.zoom.us/j/84597832370

Region 11 is hosting a “Title I, Part A Use of Funds” virtual training on July 28th, and we’ve been invited to join!

Jaime Huerta (Title I, Part A Program Director from TEA) will be presenting from 9:00 AM – 12:00 PM.

This session will provide attendees with a general overview of the Title I, Part A program. Participants will learn about the process for use of Title I, Part A funds and an overview of the resources available to LEAs including the Title I, Part A Program Guide, Title I, Part A Program Webinar, and Title I, Part A Frequently Asked Questions Documents.

You may register in Region 11’s system here.

July 15, 2022

9:00 a.m. - 12:00 p.m. (In Person)

Region 10 Session ID 2648367

Compensatory Education - Policies, CNA, D/CIP, and Required Submission to TEA

July 21, 2022

9:00 - 11:00 a.m.

Region 10 Session ID: 2645186

This session will provide an introduction to the resources and trainings available to the LEAs that are members of the State Allotment Compensatory Education Cooperative. Participants will be provided an overview of the State Compensatory Education statutory requirements, such as; CNA, CIP, policies & procedures, identification criteria, evaluation, and allowable use of funds.

Each month we will focus on different compliance and funding topics based on what is relevant to our ESSA Consolidated Grant SSA members at that time.

July 26, 2022 - ESSA Requirement & Documentation for CNA & D/CIP

Time: 9:00 - 10:30 AM (Virtual)

Region 10 Session ID # 2645202

ZOOM LINK: https://Region10.zoom.us/j/87509799436

August 17-18, 2022 – In Person – 9:00 a.m. - 4:00 p.m.

Region 10 Session ID #2645064

The Fiscal Compliance Academy will be presented in collaboration between TEA and Brusteim & Manasevit.

• Day 1 will provide a Federal Focus with an EDGAR overview and fiscal compliance requirements for ESSA/ESSER grants.
• Day 2 will provide a State Focus with hot topics such as; procurements, travel, time and effort, tracking of capital, requirements for district/campus improvement plans, PNP equitable services, documentation, and random validation finds.

*Free for SSA members participating in two or more ESSA and/or ESSER grants. Judith will send a password to the federal program contacts.

*Fee based for all other participants. Fee: $150