2025-2026 Peer Coordinator Frame

Purpose. Peer Coordinators guide to support districtwide transparency and collaboration, our Administrative Team will have access to the Peer Coordinator Collection SharePoint, where all submissions will be stored and shared. This ensures that the work being done supports our collective efforts.

📌 Disclaimer for Templates

Please use the generic templates provided to submit your agendas and minutes.

If your content area has a live link further below (specific to your department), use that link instead of the generic version.

📑A1 Generic Click Here to Access and Download a copy of the Generic K–6 Template

📑A2 Generic Click Here to Access and Download a copy of the 7–12 Template

📑A3 Generic Click Here to Access and Download a copy of Goals 7–12 Template

📑A3 Generic Click Here to Access and Download a Copy of the Kdg. - 12th Grade Dept. Template

🔹A4) Content Area / Department Templates

• 🎨 Art Template (K–12) & Art Sign-In Template

• 💻 Business / FACS / Technology Template (K–12)

• 🧑‍🤝‍🧑 Counselor Template (K–12)

• 📚 Library Template (K–12)

• 🎵 Music Template (K–12)

• 🏃 Physical Education / Health Template (K–12)

• 📖 Remedial Reading Template (K–12)

• 🔬Science (7-12 Template) & Science Sign-In Template

• 🧩 Special Education Templates

  • Special Education K–3

• 🗣️ Speech Template (K–12) & Speech Sign-In Template

• 🛡️ Social Worker Template (K–12)

• 🌍 World Languages Template (7–12)

🖊️A5) Click Here to Access and Download the Peer Coordinator Sign-In Sheet

*Download to use and save the file for your department.

🛠️A6) Click Here to Access Peer Coordinator File Naming Helper

B1)📌 Step One: Submit Your Meeting Dates (One Time at Start of Year)

Before your first meeting, submit your full list of Peer Coordinator meeting dates, times, and locations for the year. This allows administration to review, plan support, and align expectations across buildings.

• ONLY the PDP and CTLE Purpose is to be checked when you submit your form. Stipend/Curriculum Rate is NA.
• 👉 Click Here - Submit Meeting Dates (Educational Services Will Enter into Frontline)

B2) 📅 Step Two: Agenda (Before Each Meeting)

• Complete the official K–12 Peer Coordinator Agenda Template.

• Upload your agenda at least 48 hours before each meeting.

• Use the built-in “Attendees” section to type staff names and check who was present (for quick reference).

• 📑Download a copy of your template from above, type the necessary information to support your agenda📑

• 👉 Click Here to Submit your departments agenda.

• Special Areas - Communicate with Administration to use an alternate template appropriate for your department.

• As Customized Templates are Approved, a link will be added for each of the departments areas as applicable.

B3) 📝 Step Three: Meeting Minutes & Sign-In Sheet (After Each Meeting)

• Upload your meeting minutes (use the agenda template and type minutes into it).

• Upload your separate Peer Coordinator Sign-In Sheet within 48 hours after the meeting.

• Both files should be submitted together in one upload.

• The minutes provide context, while the sign-in sheet is the official record that Educational Services uses to log attendance in Frontline.

• Mark your final sign-in sheet of the year as FINAL.

B1)📝Click Here to Submit your Meeting Minutes and Sign In Sheet (two separate files).

B2)🖊️ Click Here to Access the Peer Coordinator Sign-In Sheet

Use this separate sign-in sheet at every meeting.

• Keep a paper copy for your records.

• Upload the completed sheet within 48 hours after each meeting.

B4) 🗂️ Step 4: 🛠️File Naming (Each Upload) Refer to Section (E) Below

• File Naming Helper (No longer required. Please reference Patrick’s December 17, 2025 email for the updated automatic naming process.)

• Complete step 1 as soon as possible, which supports the creation of the Frontline PD Activities.

• Always use the official sign-in sheet (not notebook paper).

• If a meeting is cancelled or rescheduled, notify Kathy and note it on the sheet.

• Mark the final sign-in sheet of the year as FINAL.

• If attendees include student teachers, substitutes, or non-NTCSD staff, mark them clearly.

🔷 District Website
🔷 School Activity Calendar
🔷 One-Page 12-Month School Calendar
🔷 Online District School Calendar
🔷 K–12 Mark Reporting Dates & Early Release Dates

🔷2025-2026 Secondary Meeting Calendar
🔷 ClassLink
🔷 Frontline

1) Can I use a different sign-in sheet?
No. Please use the Sign-In Sheet Template for legibility and consistency.

2) I am a K, 1st, 2nd, or 3rd Grade Peer Coordinator, and our meetings are all virtual on MS Teams due to our grade levels being in multiple different buildings. How should I obtain the signatures of present staff members that are in other buildings?

The Peer coordinator should indicate on the title of the sign in sheet file that this was a virtual meeting and type in each participant's name that was present at the meeting.

3) What if I forget to flag a non-NTCSD attendee?

Annotate the sign-in immediately and re-upload; include a brief note.

4) Where do I send questions?
Educational Services, and Kathy McClinsey for Frontline/sign-in logistics.

Click here to access the File Naming Helper Tool

• File Naming Helper (No longer required. Please reference Patrick’s December 17, 2025 email for the updated automatic naming process.)

Click Here - View the 2025-2026 Peer Coordinators Assignments

Use the section that applies to your role.
If unsure, check with your building principal or secretary.

🔷 H1) For All Staff

• 📝 Submit Professional Development Request
  (Use this form to request PD opportunities or enter Peer Coordinator meeting dates)

🔷 H2) For Peer Coordinators

• 📂 Submit Agendas, Minutes, & Sign-In Sheets

• 🗓️ Enter Peer Coordinator Meeting Dates
  (done through the PD Request Form above)

🔷 H3) For Administrators

• 2025-2026 Submit Faculty Meetings, Opening Days & Administrative Led Sign-In Sheets

• 26-27 Submit Faculty Meetings, Opening Days & Administrative Led Sign-In Sheets

🔷 H4) For Administrative Viewing (Secretaries & Principals Only)

Auto programmed Named Files

• A1) 👀 View Peer Coordinator Submissions within Folder (Agendas, Minutes, Sign-Ins)

• A2) Kathy ACCESS to A1 MS Excel Spreadsheet

• B) OLD RAW DATA 👀 View Peer Coordinator Submissions within Folder (Agendas, Minutes, Sign-Ins)

• 👀 View Peer Coordinator Submissions within MS Excel (Agendas, Minutes, Sign-Ins)

Peer Coordinator Form Submission

• 👀 📊View Principal's Faculty Mtg. Submissions and Sign In Sheets (Ind. or Microsoft Excel)

• 👀 View PD Requests Dashboard

🔷 H5) Key Notes

• Staff → Only need the PD Request form.

• Peer Coordinators → Use two places:

  1. Submit Agendas/Minutes/Sign-Ins.

  2. Enter meeting dates in PD Request Form.

• Administrators → Use their dedicated form.

• Principals/Secretaries → Use the viewing dashboards only.