A la Vista- Ada Vista
November 17th, 2023
A Safer, Simpler Check-In
FHPS Implements a New Digital Visitor Management System Coming in November
As part of our ongoing commitment to safety and security, FHPS is introducing a new visitor management system in all of our schools this November. The system keeps track of who is in our buildings at all times, so we can continue providing a safe and welcoming environment for students, staff, and families.
When you visit any FHPS school during the school day, there are two important things to remember:
Always enter through the main entrance and check in with the office staff.
If your visit will take you beyond the main office, for example, to volunteer or read to a class, bring a valid government-issued ID, such as a driver’s license or state ID.
If you’ll be going beyond the office, here’s what to expect when you arrive:
Enter the secure vestibule area inside the main school entrance. Press the security door buzzer, and proceed to the main office. Scan your ID using the designated iPad and follow the directions posted at each iPad kiosk. If you need assistance, an office member can help you.
Scan your ID at the kiosk each time you visit.
The system reads your name, photo, and date of birth from your ID. It then runs a brief background check against the sex offender registry and any flags or local alerts entered by school personnel.
Once you’re cleared, the kiosk prints a visitor sticker. Visitors must wear their sticker where staff can easily see it throughout their visit, so staff knows you’re an approved visitor.
Before you leave, return your sticker to the front office and quickly scan out.
The entire check-in process typically takes less than 30 seconds.
Not every visit requires scanning in. If you’re stopping by briefly to drop off or pick up a student, or to make a delivery, you won’t need to use the system. FHPS employees also won’t scan in, because all district staff are already required to wear their FHPS ID badge at all times, enter through the main office, and check in with office staff before going further into the building. Furthermore, for larger school events, the check-in process will be more streamlined and communicated to families prior to these events, such as class parties or school fundraising walks, to name a few.
Behind the scenes, the new system replaces paper sign-in sheets with a secure digital process. It keeps a real-time record of everyone on campus, including when each visitor arrives and leaves. It also connects with PowerSchool, our student information system, and can generate reports for building administrators. If a visitor is flagged, the system immediately alerts an administrator so they can respond quickly and discreetly.
Most importantly, remember to bring your government-issued ID every time you plan to go beyond the school office. Our front office staff is always willing to assist. Thank you for your partnership in keeping our schools safe and welcoming for everyone.
