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Speaking of EMIS

EMIS Newsletter, September 2021

Speaking ofEMISEMIS Newsletter, September 2021

Principal Corner Principal Corner

EMIS Virtual Training

To allow participation in the Business Plus Upgrade Training* for Support Staff the morning of Monday, September 27, 2021, we have consolidated the EMIS Virtual Training for 1:00 p.m. in the afternoon. An alternative option is Thursday, September 30, 2021 1:00 p.m.


  • Monday, September 27, 2021 1:00 p.m. High School/Elementary/ECE

  • Thursday, September 30, 2021 1:00 p.m. Customer Care Center/Department of Student Services (Alternative option for High School and Elementary)


Google Meet ID: https://meet.google.com/rur-rjnv-cpu


*Additional details regarding the training for BusinessPlus 20.11 Updates were shared in the Principal Newsletter September 16, 2021


**Principals/Administrators are copied as a courtesy but not required to attend.

Thanks to your hard work, errors are continuing to go down. Let's reach our goals of 0 errors. ¡Si se puede! Thanks to your hard work, errors are continuing to go down. Let's reach our goals of 0 errors. ¡Si se puede!

Please Save: Attendance Fall 2021 presentation
Attendance Fall 2021 will be presented by PBIS in the September EMIS Virtual Training. Click the on the button above for the Presentation (working document).
Please Save: Enrolled Grade Level - EMIS Manual Update
Reminder: Elementary Schools - Remember to update the State Grade Level Equivalent on the FD tab. The student’s enrolled grade level and FD State Grade Level Equivalent should match for K-8 only.

Agenda: High School/Elementary/ECE - Specialists/Sr. Support Specialists/Lead Secretaries Agenda: High School/Elementary/ECE - Specialists/Sr. Support Specialists/Lead Secretaries

Agenda: CCC/DSS Specialists/Sr. Support Specialists Agenda: CCC/DSS Specialists/Sr. Support Specialists

State Student Identification (SSID) - Action Needed

New students must have an SSID in order to test and report data to the Ohio Department of Education (ODE). To ensure that a student receives an SSID they must have all 9 required fields complete in PowerSchool.


At this time we have a large number of students without the required data in their PowerSchool record and subsequently do not have SSIDs. Please check your Cognos reports to ensure that your students have the required information. See link below.


Procedure: SSID Requirements

This data is imperative to have in order to test students and for funding purposes.


Instructions on how to view the Cognos PowerSchool Data Audit:

Log into Cognos

Click on Team Content

Click Students Folder

Click Powerschool Folder

Click PowerSchool Audit Folder

Click Powerschool Data Audit Folder

Cognos>>>>Team Content>>>>Students>>>Powerschool>>>PowerSchoolDataAudit


If you need assistance please contact your EMIS Specialist.

EMIS Virtual Meeting Rules of Engagement

  • Sign In not required; your Google Meet log in is automatically recorded upon entry.
  • Log in 15 minutes prior to your meeting start time to troubleshoot any connectivity issues.
  • Mute microphone once meeting begins including attendees by phone.
  • Use headphones with microphone to log in.
  • The Google Meet Q&A feature will be enabled for enhanced engagement - please Ask Questions there and the EMIS Team will respond accordingly. You will be able to interact with the questions of other participants through upvoting (thumbs up icon).

Exit Ticket/Post Survey

Your feedback is requested. Attendance and LaunchEd credit contact hours are recorded in the Exit Ticket/Post Survey provided at the end of each training. Sign Out requires your CPS Email and Employee ID.

Save the November 2021 EMIS Virtual Training Dates - Professional Development

  • High School Tuesday, November 2, 2021 9:00 a.m. (Election Day - No Students)
  • Elementary/Early Child Education Tuesday, November 2, 2021 1:00 p.m. (Election Day - No Students)
  • Customer Care/Department of Student Services Thursday, November 4, 2021 1:00 p.m.


To join the EMIS Google Meet, click this link with your CPS Gmail:

https://meet.google.com/rur-rjnv-cpu


FY2022 EMIS Virtual Training Dates

Click on the following images to access important EMIS Forms and websites Click on the following images to access important EMIS Forms and websites

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Student Proof of Residency Form

Residency includes the following: being physically present in a household for significant periods of time; where important family activities take place each day including sleeping, eating, working, relaxing and playing; where the parent receives mail or where the parent is registered to vote, if applicable. (Proving Residency: Proof of residency shall be required for all newly enrolled students and any student whose address changes.)
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Information Retrieval Number (IRN) for CPS Schools

State ID Number to ID Districts and Schools


This form and other valuable information is available in the CPS Registration Tool Kit for Staff > EMIS

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EMIS Frequently Asked Questions (FAQ) - Top 10

1. Taking Attendance for On Campus and Remote Learning

2. Remote Learner Program Codes

3. Bread Crumb to Cognos Reports...

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Student Change of Information Form

CPS Student Change of Information Form

Also available in Spanish, French and Arabic


Additional CPS Forms: https://www.cps-k12.org/families-students/forms

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Common Acronyms used for Enrollment; EMIS

This form and other valuable information is available in the CPS Registration Tool Kit for Staff > EMIS

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Ohio Data District Data Exchange (ODDEX) Access Request Form

You must have an OH|ID account and SAFE account in order to receive ODDEX access.

Understanding ODDEX May 2021

EMIS Virtual Office Hours Wed & Fri 8:00 - 4:00 pm
These hours are reserved to provide support, feedback, and opportunities to cover EMIS Errors.

Perfect for Newly Appointed, Promoted and/or those wanting a Refresher. Please drop in at your convenience.
CPS Registration Tool Kit for Staff including EMIS
Look for the new Training Modules.
Book your 1:1 EMIS Data Workshop appointment today
For a customized 1:1 EMIS Data Workshop to suit your School or Department needs, book your appointment today.
2021 - 2022 EMIS Virtual Training dates
EMIS Virtual Training Dates for Support and Sr. Support Specialists are scheduled for the Professional Development Dates or Conference days (No Students) excluding April 2022.
CPS Help Desk
Additional Resources: Family Technical Support Center 513-363-0688

Contact your EMIS Team

  • Cathy Spellman, Interim Assistant Director of Performance, Accountability and Testing
  • Joyce Bird, EMIS Systems Manager
  • Jeana Clark-Roberts, EMIS Specialist - PreSchool, Montessori, Digital and West End
  • Susanne Hagerty, EMIS Specialist - West Region
  • Ebony Johnson, Project Coordinator
  • Beverly McKenzie, Lead Secretary
  • Wissam Sabbagh, EMIS Specialist - East Region
  • Margaret Schear, EMIS Data Analyst - Central Region

Performance, Accountability and Testing (PAT)

Email: emis@cps-k12.org
Website: https://sites.google.com/cpsboe.k12.oh.us/department-of-performance-acco/home?authuser=0
Location: 2651 Burnet Avenue, Cincinnati, OH, USA
Phone: 513-363-0170

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