Speaking of EMIS
EMIS Newsletter, September 2021
Principal Corner
EMIS Virtual Training
Monday, September 27, 2021 1:00 p.m. High School/Elementary/ECE
Thursday, September 30, 2021 1:00 p.m. Customer Care Center/Department of Student Services (Alternative option for High School and Elementary)
Google Meet ID: https://meet.google.com/rur-rjnv-cpu
*Additional details regarding the training for BusinessPlus 20.11 Updates were shared in the Principal Newsletter September 16, 2021
**Principals/Administrators are copied as a courtesy but not required to attend.
Thanks to your hard work, errors are continuing to go down. Let's reach our goals of 0 errors. ¡Si se puede!
Agenda: High School/Elementary/ECE - Specialists/Sr. Support Specialists/Lead Secretaries
Agenda: CCC/DSS Specialists/Sr. Support Specialists
State Student Identification (SSID) - Action Needed
New students must have an SSID in order to test and report data to the Ohio Department of Education (ODE). To ensure that a student receives an SSID they must have all 9 required fields complete in PowerSchool.
At this time we have a large number of students without the required data in their PowerSchool record and subsequently do not have SSIDs. Please check your Cognos reports to ensure that your students have the required information. See link below.
Procedure: SSID Requirements
This data is imperative to have in order to test students and for funding purposes.
Instructions on how to view the Cognos PowerSchool Data Audit:
Log into Cognos
Click on Team Content
Click Students Folder
Click Powerschool Folder
Click PowerSchool Audit Folder
Click Powerschool Data Audit Folder
Cognos>>>>Team Content>>>>Students>>>Powerschool>>>PowerSchoolDataAudit
If you need assistance please contact your EMIS Specialist.
EMIS Virtual Meeting Rules of Engagement
- Sign In not required; your Google Meet log in is automatically recorded upon entry.
- Log in 15 minutes prior to your meeting start time to troubleshoot any connectivity issues.
- Mute microphone once meeting begins including attendees by phone.
- Use headphones with microphone to log in.
- The Google Meet Q&A feature will be enabled for enhanced engagement - please Ask Questions there and the EMIS Team will respond accordingly. You will be able to interact with the questions of other participants through upvoting (thumbs up icon).
Exit Ticket/Post Survey
Save the November 2021 EMIS Virtual Training Dates - Professional Development
- High School Tuesday, November 2, 2021 9:00 a.m. (Election Day - No Students)
- Elementary/Early Child Education Tuesday, November 2, 2021 1:00 p.m. (Election Day - No Students)
- Customer Care/Department of Student Services Thursday, November 4, 2021 1:00 p.m.
To join the EMIS Google Meet, click this link with your CPS Gmail:
https://meet.google.com/rur-rjnv-cpu
Click on the following images to access important EMIS Forms and websites
Student Proof of Residency Form
Information Retrieval Number (IRN) for CPS Schools
State ID Number to ID Districts and Schools
This form and other valuable information is available in the CPS Registration Tool Kit for Staff > EMIS
EMIS Frequently Asked Questions (FAQ) - Top 10
1. Taking Attendance for On Campus and Remote Learning
2. Remote Learner Program Codes
3. Bread Crumb to Cognos Reports...
Student Change of Information Form
CPS Student Change of Information Form
Also available in Spanish, French and Arabic
Additional CPS Forms: https://www.cps-k12.org/families-students/forms
Common Acronyms used for Enrollment; EMIS
This form and other valuable information is available in the CPS Registration Tool Kit for Staff > EMIS
Ohio Data District Data Exchange (ODDEX) Access Request Form
You must have an OH|ID account and SAFE account in order to receive ODDEX access.
Perfect for Newly Appointed, Promoted and/or those wanting a Refresher. Please drop in at your convenience.
Contact your EMIS Team
- Cathy Spellman, Interim Assistant Director of Performance, Accountability and Testing
- Joyce Bird, EMIS Systems Manager
- Jeana Clark-Roberts, EMIS Specialist - PreSchool, Montessori, Digital and West End
- Susanne Hagerty, EMIS Specialist - West Region
- Ebony Johnson, Project Coordinator
- Beverly McKenzie, Lead Secretary
- Wissam Sabbagh, EMIS Specialist - East Region
- Margaret Schear, EMIS Data Analyst - Central Region