The Board Bulletin October 2026

October 27, 2026

The Board Bulletin is published monthly following the voting meeting of the Board and is for informational purposes to keep the West York Area School District Community informed of Board happenings and is not intended as an official record of meetings. To view official meeting minutes, please visit Keystone Agenda and click on the specific meetings of interest. Each meeting's minutes are presented to the Board for approval at the following meeting.

L to R: Jeanne Herman, Chad Deardorff, Shawn Harlacher, Dan Rice, Ryan Mattern, Jamye Shah, John Hamme, Todd Gettys, Christina Dugan

Call to Order

• President Rice called the meeting to order and announced that an Executive Session had been held immediately prior to the Board Meeting to discuss legal, personnel, and budget matters .

Roll Call and Opening

• A roll call of Directors was conducted, followed by the Pledge of Allegiance.

Approval of Minutes

• The minutes from the October 13, 2026, Board Meetings were approved.

Student Council Presentation

• Samina Quayyum, Student Council President, gave an update on Homecoming activities, having reached their $5,000 fundraising goal for Mini-THON and are now on to their $10,000 goal, Trunk or Treat, and the Fall play, Marvelous Squad: A Super-Heroic Tale with Avengeance with shows on November 20, 21, ad 22.

Superintendent's Report

• Ms. Holman shared updates on:
• National Honor Society and National Jr. Honor Society Inductions
• Trunk or Treat on October 22nd from 6:00 - 8:00 p.m.
• End of the 1st Marking Period on October 23 and Parent/Teacher Conferences on November 5 and 6.

Public Comment

• There was no public comment.

Action Items Approved (by consent vote unless otherwise noted)

• Business Office Review Proposal
• Athletic Fields Project Change Orders
• CISCO DUO Multi-Factor Authentication Agreement
• Driver Recommendations (Reliance Drivers)
• Redevelopment Authority of the County of York (RACY) Cooperation and Sub-Application Agreement
• Resolution for eSignature for Erin Holman
• Three School Sponsored Travel Trips
• One Student Expulsion
  

• The Board approved the personnel actions, including appointments, tenure, resignations, retirements, volunteers, guest teachers, and salary column moves.

Financial Statements

• Monthly financial statements for September 2026 were approved.

Informational Reports

• The Facility Rentals Report
• October 1, 2026, Enrollment Report
• Conference Report

Other Matters

• There were no Other Matters.

Adjournment

• President Rice called for a motion to adjourn and closed the meeting.

Call to Order

• President Rice called the meeting to order and announced that an Executive Session had been held prior to the Work Session to discuss legal, personnel, and budget matters.

Roll Call and Opening

• A roll call of Directors was conducted, followed by the Pledge of Allegiance.

Approval of Minutes

• Minutes from the September 15, September 22, and October 5, 2026, Meetings were approved.

Presentation:

Brian Bingeman of Turf, Track & Court, and Jacob Deterline of Fidevia Construction Managment provided an update on the Athletic Fields Project and reviewed the Change Orders that will be on the October 20, 2026, Board Meeting for approval.

Discussion Items

• Athletic Fields Project Change Orders
• Business Office Review Proposals
• Driver Recommendations
• Enrollment Data Recap
• Resolution for eSignature

Contracts & Agreements for Discussion

NEW:

• Redevelopment Authority of the County of York (RACY) Cooperation and Sub-Applicant Agreement

RENEWALS:

• CISCO DUO Multi-Factor Authentication Agreement

Board Policy Revisions

• The following Board Policies were presented for first read and discussion. They will be on the November 17 Board Meeting for approval: Policy 102, 204.1, 209, 246, 249, 803, 805.2, and 822.

Personnel

• New appointments, tenure, resignations, retirements, volunteers, guest teachers and salary column moves were presented to the Board in executive content for action at the next Board Meeting.

Other Matters

• Three school related trips
• One student expulsion
• Increase in the number of meals served in September under new CEP Program

Committee Reports

Internal Committees

Budget & Finance – Director Gettys

• The next meeting will be October 20, 2026.

Cocurricular – President Rice

• President Rice spoke about the fall athletes surveys and coaching vacancies.
• The next meeting will be November 17, 2026.

Communication and Engagement Committee (CEC) – Director Shah

• Director Shah reported about the 2027-2028 District Calendar and plans to survey District families regarding their engagement with District communications.
• The next meeting is scheduled for February 16, 2027

Educational Programming Committee (EPC) – Vice President Hamme

• Nothing to report.
• The next meeting is scheduled for November 10, 2026.

Facilities – Director Deardorff

• Director Deardorff reported that Change Order #001 to ECI Construction had been approved for no more than $138,000 and was finalized at $128,732.
• The next meeting is scheduled for February 9, 2027.

Foundation – Director Dugan

• Director Dugan reported that they have four new voting members who have joined the committee and they continue to work on final details for the upcoming Harlem Wizards fundraiser event.
• The next meeting is scheduled for November 10, 2026.

Wellness – Director Dugan

• Director Dugan reported that they are working on the annual Wellness Report that is due in January and they are looking at reducing the sugar content on breakfast items to align with the new federal limit on sugar. The District hosted the annual flu shot clinic for employees and they will be surveying the employees for feedback on sessions for the February Health & Financial Wellness PD day.

• The next meeting is scheduled for January 28, 2027, at 3:15 p.m.

Assessment – Vice President Hamme

• This is a newly established committee.

• The first meeting is scheduled for October 27, 2026, at 3:15 p.m.

External Committees

West Manchester Township Recreation – Director Harlacher

• Nothing to report; meeting is scheduled for next week.

• Nothing new to report.

• Director Gettys shared that

• President Rice reported that there have been 38 graduates already this year and they expect a record number of graduates by the end of this school year.
  

• Nothing new to report.

Additional Items to Discuss:

• There were no additional items for discussion.

Adjournment

• President Rice called for a motion to adjourn the meeting and closed the meeting.

Meetings are held in the Administration Boardroom for in-person attendance and live-streamed on our District YouTube channel.

• November 2026
• November 10, 2026 | 5:30 p.m. - EPC Committee
• November 10, 2026 | 7:00 p.m. - Work Session
• November 17, 2026 | 5:30 p.m. - Cocurricular Committee
• November 17, 2026 | 6:30 p.m. - Board Meeting

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