Cardholder Proof Update

Dear FPCS Families,

We apologize for any confusion regarding our recent reimbursement guidance.

After meeting with the ASD School Department last week, we realized there was a misunderstanding regarding the new accounting requirement.

ASD Accounting requires cardholder proof whenever a reimbursement is paid with a credit or debit card. This requirement applies regardless of whether your receipt or invoice includes billing information or the last four digits of the card.

To help us process future reimbursement requests more efficiently, we kindly ask that you email us a one-time photo of the credit or debit card you plan to use for reimbursements this school year. Please send it to FPCSReimbursements@asdk12.org.

Please feel free to cover any sensitive information. We only need to see:

• Cardholder name
• Last 4 digits of the card

Once received, we will securely keep this information on file and use it for your reimbursement requests throughout the 2026–2027 school year. If you begin using a different card later in the year, simply send us an updated cardholder proof.

We sincerely appreciate your patience, understanding, and cooperation as we work to comply with ASD Accounting requirements and process reimbursements as efficiently as possible.

Thank you,

FPCS Business Office

💡 Save this updated guide for future reference.