PCA Staff Weekly Update

We look forward to welcoming all HSTs back for our Back-To-School Professional Development meetings on August 1st-4th. All information can be found here.

Non-certificated staff, please read the Human Resources and Tech sections.

Kindergarten Continuance

• We will continue to accept Kindergarten Continuance requests through September 1st.

• KN Continuance may be appropriate for students who have completed no more than one year of KN but are not ready for 1st-grade material.

• Please review the KN Continuance information on the HTH.

• There are informational documents for HSTs and parents/guardian

• Pacific Coast Academy Retention & Promotion HTH page

• If you filled in the KN Continuance request survey last spring, I’ll send the form to families beginning on July 24th.

Questions? Please contact Gillian at gradelevelhelp@

California Healthy Youth Act Updates (CHYA)

• If you have 8th- or 9th-grade students on your roster, please check that I’ve listed them all on your school’s spreadsheet.

• Pacific Coast Academy 23-24 CHYA Monitoring Spreadsheet

• If any students are missing, please email me at gillian.simcox@missionvistaacademy.org

• Include the student’s last name, first initial, and grade level.

• Please also let me know via email if you have students who have transferred to or from your roster.

• Include the student’s last name, first initial, grade level, and new HST’s name.

• There are no other CHYA-related tasks at this time. I’ll be in touch in August regarding the CHYA notices to families.

• The CHYA page of the HTH has helpful information and documents: PCA CHYA HTH Page

Thank you for your help in staying on top of the CHYA spreadsheets! 🙂

Master Agreements (MA) and Master Agreement Addendum (MAA)

Please check your PLS roster for any new students throughout the day and send out MAs and MAAs as needed. Families cannot access the Homeschool Hub until we have an approved MA and POR on file. Please refer to the HST Handbook on Creating a New Master Agreement.

Change of Address

Did you have a family move during the summer months? Anytime a student moves, we need a new Housing Questionnaire and POR. Parents can access the 2023-2024 Change of Address JotForm link through the Parent Portal. PCA Change of Address JotForm

Choice Plus Academy, and Edgenuity HQT orders can begin being placed again through the COS on August 2nd at 3:30 PM.

Registration is open for Spark, ELD, and ODI classes through the COS.

The Curriculum & Educational Resource sites have some exciting updates, including the addition of an Educational Apps page, and some standards alignment information and resources. Please feel free to share these sites with your families!

July 17th

• Returning students can place PRODUCT orders.

• New students can begin placing PRODUCT orders once their MAs have been approved and Hub accounts have been created for them. New accounts are typically created 2 - 3 days after MAs are approved.

August 4th

• Students can place SERVICE & TECH orders. Service dates may begin August 14th (the 1st day of school) or later.

Please feel free to share our Enrichment Dates flyers with your families!

• PCA Enrichment Dates (English)

• PCA Enrichment Dates (Spanish)

Family-led, annual, educational field trip passes for students, to locations such as the zoo, museums, science centers, etc., are approvable during the months of July, August, and September through Enrichment.

• Field trips should take place during the school week, during school hours.

• Chaperone passes are NOT approvable.

• Parking passes to locations, such as county, state, and national parks are not approvable.

• While annual field trip passes are approvable during the months of July and August, individual family-led trips should not occur until the first day of school.

Effective October 1st, only daily student admission tickets for family-led field trips will be approvable.

This year, parents/guardians will be required to sign enrichment guidelines, a media release form, and the student/parent handbook through Homeschool Hub, before they can place enrichment orders. Please share these videos with your families, which will walk them through how to do that.

• PCA - Signing the Media Release & Parent/Student Handbook

If you are uncertain about whether the requested items can be approved, please message Enrichment via the Enrichment/Curriculum Zoom Channel Chat, join us during office hours, or call or email. We would love to hear from you!

• PCA Enrichment Office Hours - Tuesdays/Thursdays from 11AM - 12PM

A change to the ordering process has been made in Homeschool Hub, and HSTs will no longer be required to mark the consumable status of items. Going forward, only our Enrichment staff will handle that task.

This year, would you please ask your families to request no more than 10 items in each Staples order? This will help make these orders more manageable for our Enrichment team!

We are seeing quite a few religious items being approved by HSTs by mistake at this time. Would you please take some time to review our Religious Content Page from the Homeschool Teacher Handbook?

• PCA Religious Content Page

Field Trips

The viewing and booking schedules for field trips will be available to families on the FTE Site homepage. Each month will be updated with the new dates and times. You can view the viewing and booking schedules for the entire 23/24 school year here.

COS Re-Opening: The COS will open on August 2 at 3:30 pm for HSTs to complete curriculum orders.

IGPs for New Students: As counselors are still on break, high school admin will be checking IGPs through the HighSchool@ email address. As you create IGPs for new students, please tag HighSchool@ and we will check the IGP and add courses as quickly as possible. This is the process for adding courses for new students only.

Add/Drop Survey: The add/drop approval survey will re-open for course changes on August 3

MS/HS HSTs: Please make a note to make the following update in your Schoology Starline Press English 10 course: Starline Press English 10A, unit 3, part 1 supplement. Replace the video link for choosing an informative essay topic with this link: https://www.youtube.com/watch?v=sAENlLiq7Yc (If you are not on the MS/HS team, this has already been done for you)

I-9 Redo Project - HR will need to engage ALL staff to redo the I-9 process. There will be several in-person opportunities as well as the opportunity to use a third party to complete the process. This will need to be completed by the last week of August. We will be emailing staff with more information on what will be required of you as an employee and the school as the employer.

Med-Opt Out Stipend - If you have opted out of medical insurance for the 23/24 school year, please ensure to upload the opt-out form and proof of insurance to your Paycor account.

Vector Solutions (SafeSchools) Courses - In order to ensure that the school is in compliance with all state and federal regulations, we are providing you with an online training plan from Vector Training, K-12 Edition for your convenience. Today, you will receive an email from HR with instructions on how to access the training program. Please ensure that you devote enough time each week in order to complete Childhood Sexual Assault, Mandated Reporter, and Bloodborne Pathogens by Tuesday, August 15, 2023 and all remaining courses by Thursday, August 31, 2023.

Please email hrhelp@ if you have any questions.

• Families can place holds on library items through the library system.

• PCA - Holds on Library Items Flyer

• July 31st - Library open houses for PCA from 9 AM - 3 PM. Families can browse the library and check library materials out starting this date.

• PCA In-Person Open House Flyer

Online Subscription Package

OSP subscriptions will be processed August 7th-11th. Families can begin ordering OSP A la carte options beginning August 1st. Those subscriptions will be processed during the first week of school. The OSP Handbook has been updated with the information for 23/24! Please be sure to consult with the OSP Handbook for all of your questions. If you still have questions or need help, please contact osphelp@ or join our Office Hours on Mondays 9-10am or Wednesdays 2-3pm.

NOTE: The OSP Handbook can be shared with families!

Thanks to all those who have proposed PCA Presents sessions for the fall. We’re excited to schedule those throughout the first semester and continue to offer a wide variety of peer-to-peer trainings to our staff. If you are considering leading a session, please complete this survey and let us know!

Please check the School Calendar for updated PD dates and times.

English Language Learners

• Students who are marked TBD (To Be Determined) will be given the Initial ELPAC.
• This assessment is for any student who lists a language other than English on their Home Language Survey AND it's their first entry into a CA state public school.
  
• Students should be ready to be tested by August 1st.

Parent Partners

• Virtual Orientation Fair August 8, 9 and 10th
• In-Person Orientation Event August 25th
• Parents and Staff can learn more about what the various departments provide and offer for our students and families.

Does your student need Math Intervention?

1. To refer your grade 3-8 student to Tier 2 Math Intervention, please enroll them into the appropriate grade level ODI Math class(es) on COS and complete the next step.

2. Math ODI Test Report Upload Form - Upload your student's Spring 2023 Star Math Instructional Planning Report or Spring 2023 Math SBAC to the form by Aug 25. We need the quantile measure and suggested skills from the report to help with placement.

Does your student need Reading Intervention?

1. To refer your grade 1-3 student to Tier 2 Reading Intervention, please enroll them into the appropriate grade level ODI Reading class(es) on COS and complete the next step.

2. SIPPS Test Upload Form - Complete the SIPPS Placement Screener with the student and upload a pdf of the scoresheet to the form by Aug 25. Make sure you use the appropriate SIPPS test for the student's grade.

Does your student need Speech Intervention? To refer your student to Cycle 1 of Speech MTSS, review the Speech Observation Process and Instruction Guide: Speech Observation Administration. Submit the zoom recording and scoresheet of the Speech Observation and team input form to the Student Support & Intervention Referral Form 2023-2024 as soon as possible but no later than Aug 25.

Does your student need Mental Health Intervention? To refer a student to small group counseling or more intensive mental health intervention, submit a referral at the Staff Referral Form or Parent Referral Form (Spanish).

ALL TEACHERS, please be sure to check the 23-24 Transfers list to see which teachers received your transfer students. Be sure to share any essential documents with the new HST. As a reminder, if you are a TK-8 only teacher and you transferred students to a MS/HS teacher and that family is now split between teachers, you need to inform the MS/HS teacher that you share the family.

Tech Ordering on the Homeschool Hub OPENS on Friday, August 4, 2023

All 3rd-8th grade students will be issued a Chromebook (standard issue, unless they already have a tech device capable of testing). Exceptions for other tech devices are allowed with a support ticket. Some students have old devices that are no longer supported.

The final version of the SY 23-24 Tech Catalog for Students / Homeschool Hub will be updated ASAP. Please bookmark these sites and check back. https://sites.google.com/pacificcoastacademy.org/techcatalog/home

Zoom - Phone/SMS & Team Chat is to be used by all staff in SY 23-24
- Reasons to use Zoom Phone - compliance (more secure, retention of data, logs), easy for families to call into a main school number and reach any dept/staff, ease of staff contacting other depts/staff, record of attempts to contact family/staff
- Reasons to use Zoom Team Chat - simple, integrated chat tool to keep communications open between Staff and departments. Tech, Enrichment/Curriculum/LL and others all answer questions quickly in Zoom Team Chat. Staff that do not use it will be uninformed and will not provide the best experience for their families.
Here are some helpful Zoom Team Chat Channels
- Tech Help Chat Channels -PCA
- Enrichment/Curriculum Chat Channels - PCA

Technology Center FAQs
Be sure to review the updated info/FAQs on the school websites.

- PCA - https://pacificcoastacademy.org/enrichment/technology

PLEASE review these articles to ensure all of your school-related devices are up to date. https://support.microsoft.com/en-us/windows/get-the-latest-windows-update-7d20e88c-0568-483a-37bc-c3885390d212#WindowsVersion=Windows_10

https://support.apple.com/en-us/HT201541

https://support.apple.com/en-us/HT204204

CAASPP Scores - CAASPP scores have started to be released, and many are in School Pathways and the Parent Portal. Since they were released after school is out of session, we will send the official notifications when the 23-24 school year begins. If you have a parent asking about CAASPP scores, you can let them know they may be available in the Parent Portal.

Here are the instructions (created for 22-23 SY, so dates may be incorrect, but process is the same)

• CAASPP/ELPAC Student Score Reports for Parents