We are delighted to announce that registration for our " 4th Annual R10 & R11 Assessment Conference: Game Changer: Putting the Pieces Together" is now open!

We are hosting the 4th Annual Assessment Conference at ESC Region 11 on January 18, 2023.

Register today to learn, network, and be a Game Changer!

REGISTER HERE

The registration cost is $50.00 per person. Make sure you register through your ESC.

Remember, if you are presenting at the conference, the registration cost is waived. If you have submitted a proposal to present, please wait until you hear from us about your proposal being accepted before registering.

We are seeking proposals that align with the following strands related to testing: STAAR, TELPAS, Accountability, STAAR ALT 2, TELPAS Alternate, Accommodations, Cambium System, Pearson, Analytic Portal, STAAR Redesign, and other best practice topics relevant to testing; keeping in mind, we will have all experience levels in attendance. Our theme this year is "Game Changer: Putting the Pieces Together" Presentations should be 45 minutes in length. Our goal is to provide the best practices approach so that schools can learn from each other and build their network and support system surrounding testing. The deadline for submission is November 14, 2022. Accepted proposals will be announced in late November. As an added benefit for presenting, individuals selected to present will attend the conference free of charge (Including up to two presenters). Please do not register for the session until proposal acceptance has been announced. If you have any questions, please reach out by email to melissa.shaw@region10.org or eschrader@esc11.net.

This is a great opportunity for you to share all your tricks of the trade! Please consider presenting – YOU are the best out there! Please click HERE to submit a proposal.

Grade 3-5 RLA Constructed Response Scoring Guide

Grade 5 Science Short Constructed Response Scoring Guide

Grade 6-8 RLA Constructed Response Scoring Guide

• STAAR Scoring Guides

1. RLA Grades 3-5 Constructed Response (PDF posted 10/7/22)
2. RLA Grades 3-5 Constructed Response-Spanish (PDF posted 10/7/22)
3. RLA Grades 6-8 Constructed Response (PDF posted 10/7/22)
4. English I Expository Writing (PDF posted 10/7/22)
5. English II Persuasive Writing (PDF posted 10/7/22)
6. English I and II Constructed Response (PDF posted 10/7/22)
7. Science Grade 5 Short Constructed Response-English/Spanish (PDF posted 10/7/22)
8. Science Grade 8 Short Constructed Response (PDF posted 10/7/22)
9. Biology Short Constructed Response (PDF posted 10/7/22)
10. Social Studies Grade 8 Short Constructed Response (PDF posted 10/7/22)
11. US History Short Constructed Response (PDF posted 10/7/22)

Gay Bohannon- Lancaster ISD

Nick DeFelice- McKinney ISD

LaKeisha Smith-Bluitt- Dallas ISD

Brittney Zabojnik- Rockwall ISD

Karen Tachibana- Lancaster ISD

Congratulations to these top readers. Winners were chosen by how many times they opened last week's newsletter and how many times they clicked on links.

❓ When will the Texas Academic Performance Reports (TAPR) be released?

Late November 2022

❓ When will we get the list of students who have completed STAAR EOC requirements in a content area before grade 9 and do not have an ACT or SAT score on record?

The TEAL listing should be posted the first week of December.

❓What accountability is a district required to share?

Each district must post its 2022 accountability ratings on its website. They must also provide information directly to parents regarding school performance. For detailed information on what is required, see the Posting FAQ.

❓ Where can students and staff find practice?

Go to: https://www.texasassessment.gov/educators.html

❓ Has the time limit for STAAR testing changed?

TEA is removing the maximum time allowed for STAAR assessments based on feedback from educators, parents, and students, as well as other changes to the program.

Districts will no longer have to stop students from testing after a four- or five-hour testing period. Students are expected to complete STAAR tests in about three hours. Any students who are still testing after four hours should be consolidated into a general testing area to continue testing. Students may continue testing until the end of the school day.

❓ How much is the Extended Constructed Response worth?

The ECR (Extended Constructed Response) is worth 10 points. There will be two graders with a maximum of 5 points each.

❓ What is the character count limit for the extended constructed response?

Reading SCR will be 475

Writing SCR will be 475

ECR will be 2300

❓ Who can make changes to AskTED?

The TED Administrator, you can find out who this is on AskTED. Search by District, Personnel, Include Other District Roles, TED Administrator

Charter Schools may email CharterAskTED@tea.texas.gov

❓ When will the information about the 2023 Accountability Reset and new targets come out? Fall 2022

❓ What is TPRS? Is it the same as TAPR?

The Texas Performance Reporting System (TPRS) integrates state and federal reporting requirements into a single reporting system that can be viewed at the campus, district, region, and state level. As the most comprehensive reporting system published by TEA, TPRS provides additional performance reports, results, and indicators for student groups not previously reported on state accountability data tables, the Texas Academic Performance Reports (TAPR), or the School Report Card. TPRS is the enhanced online version of TAPR. It has been recently updated with Remote vs. In-Person Data. TEAL Accountability application will show you unmasked data.

The TPRS Glossary provides definitions, describes methodologies, and lists sources for each tab in the TPRS system.

Please remember to update AskTED with any changes for the 2022-2023 school year.

Check to make sure you have a DTC and an Accountability contact in AskTED and that they are current. Only 40% of Region 10 districts have someone listed for the Accountability district contact.

Texas Education Agency AskTED

TEA, Student Assessment, Performance Reporting, and the ESC use these lists to relay important information to districts.

Need Direct Services, Consultations or Specialized PD?

Join with other district and campus leaders to hear assessment and accountability updates, ask questions, and collaborate with others. We are all better together. All sessions are 10 am on Wednesdays.

10/26/22 2648873

11/16/22 2648874 11/30/22 2648875

12/14/22 2648876

These brief remote Question & Answer sessions will be focused on the 2023 Accountability Reset Information. All participants registered on the Region 10 website will receive information to log in to the webinar the morning of the webinar.

10/28/22 2648882

12/2/2022 2648883

12/16/2022 2648884

Save the Date! Registration coming soon!

👉10/21/22 2649001

11/11/22 2649007

12/9/22 2649008

Save the Date! Registration coming soon!

👉October 19th Region 10

👉October 20th Royse City

October 25th Van Alstyne

Trauma-Responsive and Resilience Building Practices by Julie Kurtz, Founder of Center for Optimal Brain Integration (1 1/2 days) Session: 2650283

The Statewide Parental Involvement Conference website is live and open to accept registrations. The conference – “Be A Light” – will be held at the Embassy Suites in Frisco December 8th-10th. Everything will be processed online this year, including the Speaker calls for proposal that must be submitted by September 6th. Please pass this information along to those in your organization who would benefit from attending the PI Conference, such as Parent Liaisons.

If you have questions about the conference, please contact the Title I Statewide PFE Initiative at Title1PFE@esc16.net.

This newsletter compiles weekly information from Region 10 and TEA, as well as timely reminders. Read and Share.

What’s New in Performance Reporting

A–F Accountability

The Texas Accountability Advisory Group (TAAG) recently met to discuss updates regarding the 2023 Accountability Refresh. You can find meeting materials as well as meeting notes on the 2023 Accountability Development page.

Military Enlistment Data

Beginning with 2023 annual graduates, TEA will award College, Career, and Military Readiness (CCMR) credit for graduates who enlist in the military by December 31 following graduation. Districts must obtain a completed DD Form 4 “Enlistment/Reenlistment Document-Armed Forces of the United States” from a student who has enlisted. The DD Form 4 must be completed in full, including all required signatures by the student and the enlistment officer, and submitted via a secure upload process which is expected be available from March through June of 2024. An example of the DD Form 4 is available from the DoD site here.

To learn more, view this To the Administrator Address letter.

Local Accountability System

Now is the perfect time to explore the local accountability system and how your district can develop a plan using your existing priorities and data! Districts may use the 2022–23 school year to develop a plan for approval and application to 2023 accountability year or develop a plan for application to the 2023–24 school year.

Districts wishing to learn more about the local accountability system and how to develop a district local accountability plan can participate in a 45-minute overview webinar with time for Q & A.

Webinar registration links for October are below.

• Tue 10/18/2022 12:00 PM
• Fri 10/21/2022 11:00 AM
• Mon 10/24/2022 1:00 PM
• Fri 10/28/2022 10:00 AM

Assessment Scoring and Reporting

December 2022 STAAR Administration

• Student Eligibility and Retester Information
  As a reminder, districts should ensure that all students eligible for the December end-of-course (EOC) administration of the State of Texas Assessments of Academic Readiness (STAAR®) have the December EOC Eligibility field set to “Yes” in the Test Information Distribution Engine (TIDE) by October 6, 2022. The Retester and End-of-Course Eligibility fields will be updated on October 14, 2022, for students who previously took a STAAR assessment and did not meet the passing standard.

• Indicate Students Eligible for Paper Administrations
  As a reminder, if a student is eligible for a special paper administration of an online assessment, ensure that the Special Ed Indicator Code or Section 504 Indicator Code is set to “Yes” in TIDE. District personnel must also set the student’s Test Mode to “Paper” and make the appropriate Paper Test Format selection. If these settings are not entered correctly by October 6, 2022, for students who need to test on paper, materials for these students will not be shipped with initial orders.
  
  Initial order materials quantities are available for verification by districts, and districts must confirm sufficient quantities by October 6, 2022. If additional paper materials are required after this deadline, district personnel will be responsible for entering their own counts during the additional order window.

• District and campus personnel can verify the number of their students that have been added to TIDE using the Frequency Distribution Report task in the Student Information This report can provide numbers of students by grade level and provide details including the number of students who are marked eligible for EOC assessments, the number of students who are marked as eligible for special paper administrations, and the number of students eligible for alternate assessments.

• Out-of-District and Out-of-School Registration

As a reminder, districts must register each participating out-of-district (OOD) and out-of-school (OOS) test site by October 7, 2022, using the STAAR Out-of-School and Out-of-District Test Site Registration Form. In addition, OOD and OOS examinees must be registered using the examinee registration form, which will be available October 10–28, 2022.

Training Opportunities

The Texas Formative Assessment Resource (TFAR) Overview training presentation has been posted to the Learning Management System (LMS).

For questions or assistance regarding the information in this communication, contact Texas Testing Support at 833-601-8821,
TexasTestingSupport@cambiumassessment.com, or TexasAssessment.gov via live chat.

Employment Opportunities in Performance Reporting

The Performance Reporting Division is looking for people to join our team. Interested and qualified candidates can apply for the following positions:

Programmer Analyst (Programmer III)

This role supports customers in acquiring useful assessment data to make informed decisions about student performance outcomes on statewide assessments. This work is critical to improving outcomes for students by providing accurate performance data to students and school districts. Using technical skills and knowledge of assessments, the Programmer Analyst writes, revises, and implements complex SAS programs to create, combine, manage, and analyze datasets containing results of standardized tests. The work produced by the programmer is included in analytic reports for publication, provided to customers requesting public information as well as internal ad hoc requests within the agency. An important aspect of delivering customers with quality data and information involves the Programmer Analyst performing quality control work verifying accuracy of analysis and written reports.

Programmer/Data Analyst (Programmer IV)

This role serves as a senior-level programmer and data analyst in the Rating and Reporting Systems unit of the Division of Performance Reporting. The Programmer/Data Analyst performs complex programming tasks to create and analyze datasets for the state accountability rating systems. The work involves creating and maintaining reports for the state accountability rating systems, developing and managing extensive quality control checks of SAS programs, and creating workflows to improve existing programs and applications. The Programmer/Data Analyst provides technical support to management in ongoing and new system development. This position contributes to the rigorous academic accountability and performance reporting system which is the cornerstone of the agency’s priority to promote improved outcomes for all students and to ensure all students are prepared for success in college, career, or military.

Performance Reporting Calendar

Fall 2022: 2023 accountability system targets and cut points released

Mid-November 2022: 2022 appeals resolved and final ratings released

Late November 2022: Texas Academic Performance Reports (TAPR) released

August 2023: Accountability ratings under the reset system released

The adopted version of Chapters 1–11, all appendices, and the 2022 Administrator’s Guide are now available. A summary of changes to Chapters 1–11 from proposal to adoption is also available.

UPDATE STUDENT ELIGIBILITY INFORMATION IN TIDE

District personnel only need to upload student information into the Test Information Distribution Engine (TIDE) once, at the beginning of the year. Before testing, all student records must be added to TIDE either individually or in bulk as a file upload. Refer to the Upload Student Information into TIDE of the District and Campus Coordinator Resources for more information.

In addition, while uploading students you should mark students eligible for each administration using the following fields.

• State of Texas Assessments of Academic Readiness (STAAR®)

o If a student needs an above-grade test, then the specific test should be selected in the STAAR 3–8 Above Grade field.

o Any student who needs to take a STAAR end-of-course (EOC) assessment must have the appropriate eligibility field marked “Yes” for the specific course.

• STAAR Alternate 2

o Any student who needs to take STAAR Alternate 2 must have the following fields set to “Yes”.

• Special Ed Indicator Code
• STAAR Alternate 2 field

o In addition, any student who needs to take a STAAR Alternate 2 EOC assessment must have the STAAR Alternate 2 EOC Eligibility fields for the specific course marked “Yes”.

• Texas English Language Proficiency Assessment System (TELPAS)

Any student who needs to take TELPAS must have the Emergent Bilingual Indicator Code set to “1”.

• TELPAS Alternate

Any student who needs to take TELPAS Alternate must have the

o Emergent Bilingual Indicator Code set to "1",

o Special Ed Indicator Code set to “Yes”, and

o TELPAS Alternate Eligibility field set to "Yes".

UPDATED DISTRICT AND CAMPUS COORDINATOR RESOURCES

The 2022–2023 District and Campus Coordinator Resources has been updated to include the following sections: Complete Administrations, STAAR Out-of-School and Out-of-District Administrations, and Student Mobility. In addition, the STAAR Test Administrator Manual, the Data Entry Interface User Guide, and the final Calendar of Event are now available. Refer to the Updates to Coordinator Resources section for a list of updates made since this resource was posted in August.

UPDATE TO TIDE

The following forms are now available in the Administration and Security Forms module TIDE:

• Accommodation Request Form
• Security Oath for Superintendent
• Security Oath Part I for District Coordinator
• Security Oath Part II for District Coordinator
• Procedural Testing Irregularity
• Serious Testing Violation
• 
  

UPDATE TO TFAR SYSTEM

Previously in the Texas Formative Assessment Resource (TFAR) system, campus-level users were not able to score constructed-response items on tests created in the system. This issue has been resolved, and both campus testing coordinators and teachers can now score these items by clicking Tests to Score in the Central Reporting System (CRS). After all items have been scored and submitted, users will see the results of these tests in CRS.

TRAINING OPPORTUNITIES

The STAAR Interim Assessment Overview training module is now available in the Learning Management System.

For questions or assistance regarding the information in this communication, contact Texas Testing Support at 833-601-8821, TexasTestingSupport@cambiumassessment.com, or TexasAssessment.gov via live chat.

BEGINNING-OF-YEAR ASSESSMENTS

The test administration window for the optional Beginning-of-Year (BOY) assessments is August 30–October 21, 2022. Refer to the Optional Beginning-of-Year Assessments webpage for more information and resources, as well as a BOY Assessments Overview training available in the Learning Management System (LMS). Student results, including the confidential campus rosters, district and campus summary reports, and student data files, will be available in the Centralized Reporting System (CRS).

TEXAS FORMATIVE ASSESSMENT RESOURCE

The test administration window for the Texas Formative Assessment Resource (TFAR) opens on August 30, 2022. The first units available will be for reading language arts (RLA) and mathematics, with additional units being added throughout the year. Refer to the Texas Formative Assessment Resource webpage for more information, as well as a Sharing Content in TFAR training available in LMS. Student results will be available in CRS.

DISTRICT AND CAMPUS COORDINIATOR RESOURCES

The District and Campus Coordinator Resources (DCCR) for the 2022–2023 school year is now available. A few sections are still under construction and districts will be notified in upcoming communications when these additional sections are made available.

For questions or assistance regarding the information in this communication, contact Texas Testing Support at 833-601-8821, TexasTestingSupport@cambiumassessment.com, or TexasAssessment.gov via live chat.

Getting Students Familiar with the Online Platform!

Beginning of the Year Assessments

STAAR Interim Assessments

Texas Formative Assessment Resource

Released Practice Tests – New updated tests to be posted soon!

STAAR RELEASED TESTS

Released versions of the 2022 State of Texas Assessments of Academic Readiness (STAAR®) are now available in the Test Delivery System (TDS) Student Practice Site. PDF copies of the 2022 STAAR tests will be posted on the Texas Education Agency website soon.

Technology Requirements for the Texas Assessment Program

Go to https://www.texasassessment.gov/testing-personnel.html and it is listed under “Prepare for Testing Activities”.

As a result of LEA feedback, optional BOY assessments will be available during the 2022–23 school year. BOY assessments are designed to be administered at the start of the school year to provide educators with data to develop appropriate instructional plans and address gaps in student learning. This coming year’s BOY assessments will be the Spring 2022 released STAAR tests. Score calculations for English I and English II BOY assessments will not include constructed responses.

KEY DATES FOR BOY ASSESSMENTS

August 22–October 14, 2022 LEAs register students

August 30–October 21, 2022 Test administration window

For questions regarding any of these optional assessment resources, please contact TEA using the Student Assessment Division Help Desk.

STAAR Interim Assessments, an optional online tool to help educators monitor progress and predict student performance on STAAR, will be available during the 2022–23 school year for all STAAR tested grades/subjects and courses. Interim assessments are full-scope tests designed to be administered one to two times during the school year, depending on the content area. Interim assessments will include new item types that will appear on STAAR in Spring 2023, except for constructed response questions because they are not machine-scorable. Windows for administering interim assessments can be found in the table below.

KEY DATES FOR INTERIM ASSESSMENTS

August 22, 2022–April 7, 2023 LEAs register students

November 7, 2022–December 16, 2022 Administration Window 1: RLA and Math Tests #1

Grades 3–8 RLA, Spanish grades 3–5 RLA, grades 3–8 mathematics, Spanish grades 3–5 mathematics, Algebra I, English I, and English II

November 7, 2022–April 14, 2023 Administration Window 2: Science and Social Studies Tests Grade 5 science, Spanish grade 5 science, grade 8 science, grade 8 social studies, biology, and U.S. history

January 10, 2023–April 14, 2023 Administration Window 3: RLA and Math Tests #2

Grades 3–8 RLA, Spanish grades 3–5 RLA, grades 3–8 mathematics, Spanish grades 3–5 mathematics, algebra I, English I, and English II

TFAR is a free, optional platform used by educators to create, administer, analyze, and share formative assessments. Teachers will be able to analyze the results of these formative assessments to help inform instructional choices such as making immediate lesson plan adjustments or providing specific interventions for students at the level of individual standards.

TFAR is meant to supplement and support existing LEA resources and formative assessment practices. Assessments created in TFAR should be combined with a broader set of classroom formative practices that are part of a coherent instructional framework.

Additionally, formative assessments from select, high quality instructional materials (HQIM) with an open education license will be available to administer through the same online test administration system as assessments created using TFAR. Assessments from math and RLA curricula, grades K-5, will be prioritized, and other, select curricula’s assessments will be released on a rolling basis. More information about which HQIM products’ tests will be available in the online system and the release dates of these tests will be available in the fall.

❓ How will a student qualify for a paper test?

Special Paper Administration of an Online Test Policy

Based on input from educators, the Texas English Language Proficiency Assessment System (TELPAS) reading and writing domains will be combined in an online test for students in grades 2–12 this year.

Because of this new standardized version of a writing assessment, districts will no longer need to holistically rate writing samples for students in grades 2–12.

Students in kindergarten and grade 1 will continue to be holistically rated in all four language domains—listening, speaking, reading, and writing.

Where can students and staff find practice?

Go to:

https://www.texasassessment.gov/educators.html

For specific TELPAS questions contact

Kimberly Northcutt kimberly.northcutt@region10.org

The Performance Reporting Resources webpage has a tab dedicated to College, Career, and Military Readiness (CCMR) resources. Visit this tab under the Frequently Asked Questions Documents section to learn more about CCMR data sources and how CCMR in accountability and the CCMR Outcomes Bonus differ. You may also view related webinar recordings under the Webinar Recordings section.

❓ What is the process for submitting SAT and ACT reimbursements?

There is a verification process in TEAL for the SAT and ACT college preparation assessment reimbursements. This verification process has occurred in November/December in the past.

Here is past TEA communication:

TEA will release the ACT/SAT testing data to districts in TEAL for districts to review, verify and submit for reimbursement. The person responsible for this project must have Accountability-level access in TEAL. Only the Superintendent can grant this level of access in TEAL.

In the TEAL application, districts will need to review the following four categories:

• School Day – Matched: This link is an Excel file that districts may download, review and keep for record-retention. TEA assumes that if a student tested in the school day environment, the district paid for the cost of the exam at the state-negotiated rate and is eligible for reimbursement. *

• *Since the School Day – Matched students are automatically considered for reimbursement, districts whose students did take a school day assessment but did not pay for their students must opt out. This is not needed for districts that want to be reimbursed for national day students.
• 
  

• National Day – Matched: This link provides access to an application where districts SELECT the students for whom the district paid and who tested on a national testing day. Districts must ADD the 10-Digit Student ID. To be eligible for reimbursement, districts must identify students and verify the district paid for the cost of the exam.
• School Day/National Day – Unmatched: This link provides access to an application where districts SELECT the students for whom the district paid and who tested on a national or school testing day. Districts must ADD the 10-Digit Student ID. To be eligible for reimbursement, districts must identify students and verify the district paid for the cost of the exam.
• Not Represented: Any student for whom the district paid for an assessment and is not found in any of the above categories. The district will have the opportunity to submit the student for a reimbursement request while the TEAL application is open.

We are lining up many things for your secondary advanced academics needs this Fall. Please mark your calendars for the opportunities listed below and know that more details and options will be on the way. Some registration links are not yet active, but they will be soon!

In-Person Offerings at Region 10 ESC

Date & Time- Session ID -Title

Oct. 25 9:00 - noon 2649163 Academic Rigor: Using STEM to Drive Cross-Curricular Connections

You can access Texas College Bridge offerings from their registration pages:

Texas College Bridge District Coordinator Trainings

Texas College Bridge Teacher Trainings

College Board Office Hours (more details soon!)

Oct. 21 @ 10:00 a.m.

Nov. 11 @ 9:00 a.m.

Dec. 9 @ 10:00 a.m.

Take a minute to submit this College Board Office Hour Survey so that we can best plan to meet your needs.

Jennifer Gunn, Advanced Academics jennifer.Gunn@region10.org

Julie Anderson, CTE julie.anderson@region10.org

Proposed Revisions to 19 TAC Chapter 113, Texas Essential Knowledge and Skills for Social Studies, Subchapter A, Elementary, Subchapter B, Middle School, and Subchapter C, High School

Summary: The proposed revisions would align with recent legislative requirements by updating the standards for Kindergarten-Grade 8 and five high school courses: Economics with Emphasis on the Free Enterprise System and its Benefits, United States History Studies Since 1877, World History Studies, World Geography Studies, and United States Government.
First Reading and Filing Authorization: September 26, 2022 special SBOE meeting
Public Comment Period: October 14, 2022-5:00 p.m. on November 14, 2022. The SBOE will take registered oral and written comments on the proposal at the appropriate committee meeting in November 2022 in accordance with the SBOE board operating policies and procedures. A form for submitting public comments on proposed SBOE rules is available on the proposed SBOE rules web page.
Proposed Effective Date: August 1, 2025

Please see the TEA website to view proposed State Board of Education rules.

Adopted Repeal of 19 TAC Chapter 127, Texas Essential Knowledge and Skills for Career Development and Career and Technical Education, Subchapter O, Science, Technology, Engineering, and Mathematics, §127.761 and §127.764
Summary: The adopted repeals remove the Texas Essential Knowledge and Skills for two career and technical education courses that will be superseded by 19 TAC §127.788 and §127.791 beginning with the 2023-2024 school year. The repeals were adopted without changes since published as proposed.
Second Reading and Final Adoption by SBOE: August-September 2022 SBOE meeting
Effective Date: August 1, 2023

Please see the TEA website to view adopted State Board of Education rules.

Commissioner of Education Rules

The following Texas Administrative Code (TAC) rule actions were filed with the Texas Register for publication in the October 14, 2022 issue.

Adopted Amendment to 19 TAC Chapter 105, Foundation School Program, Subchapter AA, Commissioner's Rules Concerning Optional Extended Year Program, §105.1001, Optional Extended Year Program
Summary: The adopted amendment implements House Bill 3, 86th Texas Legislature, 2019, by removing an outdated provision related to the school finance system. The amendment was adopted without changes since published as proposed.
Effective Date: October 18, 2022

Adopted Amendment to 19 TAC Chapter 129, Student Attendance, Subchapter AA, Commissioner's Rules, §129.1025, Adoption by Reference: Student Attendance Accounting Handbook
Summary: The amendment adopts by reference the 2022-2023 Student Attendance Accounting Handbook. The handbook provides student attendance accounting rules for school districts and charter schools. No changes were made to the rule since published as proposed; however, the handbook adopted by reference in the rule includes changes at adoption.
Effective Date: October 18, 2022

Please see the TEA website to view adopted commissioner of education rules.

Unforeseen circumstances may delay publication of the agency rules in the Texas Register. The Rules website will be updated to reflect any changes.

Please contact us if you have any questions. Thank you.

Rulemaking
Texas Education Agency
(512) 475-1497

The following new Texas Education Agency Correspondence has been posted at the TEA website:

Date Title Division

October 13, 2022 Identification and Recruitment of Migratory Children Federal Program Compliance Division

October 13, 2022 Attendance Projections for the 2023-2024 and 2024-2025 School Years Attendance Projections for the 2023-2024 and 2024-2025 School Years

October 13, 2022 Notification of the Release of Adopted FASRG Version 18 Financial Compliance

The Attendance Projections module in the Foundation School Program (FSP) application will open on Monday October 17, 2022. Attendance projections are estimates of student average daily attendance (ADA), enrollment, or full-time equivalent (FTE) counts by program or instructional setting. The Texas Education Agency (TEA) develops these attendance projections and will provide them to the Legislative Budget Board by March 1, 2023. The Legislature then uses these projections to determine the cost of public education for the next biennium (school years 2023–2024 and 2024–2025).

Methodology:

The Attendance Projections module is preloaded with TEA’s projections, which are developed using historical data and growth assumptions. Historically, TEA has used a five-year growth rate to develop projections. However, due to the pandemic, growth from 2017–2018 to 2021–2022 was -0.79%. Actual 2021–2022 ADA decreased to 89.3% of enrollment, whereas in the three prior years it was 92% of enrollment.

Assuming this pandemic-related decline is likely not realistic and applying an overall decline each year of 0.79% would have had a large negative impact on funding, TEA used an alternative methodology. With the new methodology, LEAs are getting an increase from the 2022–2023 ADA projections, inflated (prorated based on LEAs percentage of total ADA) to reach the statewide goal of 92% ADA to enrollment ratio which is 5,008,806 ADA. In 2023–2024 and 2024–2025, the same method was applied but using a statewide goal that is a 0.31% increase from each prior year. The 0.31% was chosen because the last pre-pandemic year (2018–2019) showed a growth from 2017–2018 of 0.31%, and the enrollment 5-year growth 2017–2018 to 2021–2022 was 0.13%.

Additionally, in the last biennium attendance projections, growth was around 0.71%; the 0.31% would continue with a trend of overall declining growth but still positive growth. TEA’s statewide attendance projections for 2023–2024 and 2024–2025 are 5,024,480 and 5,040,203.

Please note: For the 2022-2023 ADA projections, these 2022-2023 projections will not change what is on the Summary of Finances (SOF) reports for 2022-2023, and they are solely being used as a baseline to project the 2023-2024 and 2024-2025 school years.

Next Steps (action required):

Local educational agencies (LEAs) can enter their own projections or accept TEA’s projections. LEAs should examine local factors that may result in different estimates than the pre-loaded projections, to avoid larger-than-needed settle-up issues. LEAs can enter their own projections or accept TEA’s projections. The Attendance Projection module will close at midnight on December 14, 2022. Failure to submit the required attendance projections data by the deadline will result in TEA using its own projections as part of the appropriations process for state aid calculations during the next biennium.

Impacts:

For cashflow purposes, the payments made LEAs during the upcoming biennium will be based on final attendance projections submitted to the Legislature. These ADA and FTE estimates will ultimately be shown in the Legislative Payment Estimate (LPE) column of the Summary of Finances (SOF) reports and are not subject to revision. Final earnings will, as always, be based on actual ADA and FTEs submitted to TEA at the conclusion of a school year.

Please note: This submission impacts the 2024–2025 and 2025–2026 Financial Integrity Rating System of Texas (FIRST). FIRST Indicator 15 (Indicator 16 for charter schools) measures the difference of the LEA’s attendance projections compared to the actual ADA reported to TEA. It also measures if a LEA certified its projections. Please contact Robin Aldridge at (512) 463-3940, David Marx at (512) 463-2945, or email financialaccountability@tea.texas.gov if you have additional questions regarding FIRST.

Technical Assistance, Resources and Contact Information:

The FSP application in TEAL requires that a designated district approver, usually the superintendent, submit the attendance projections data to the TEA. If you already have a TEAL account but do not have access to the FSP application, please apply for access by clicking the My Application Accounts button found in the upper-left corner of the Self-Service menu in TEAL. If you already have access to the FSP application, please check that you have the appropriate role assigned for submitting the data. You will need to select either the role of pupil projections user or district approver (usually the superintendent).

Your LEA’s Service Account Manager must approve all requests for access to the FSP application and modifications to access via the TEAL. (Note that Service Account Manager is a role within the TEAL system. Each employing organization must have at least one employee with a Service Account Manager status.) If you have submitted a request for access to modify access and it has not been granted, please consult with your superintendent or district approver or check with your LEA’s Service Account Manager to check the status of the request before contacting the TEA.

For more information on the FSP System, including information on applying for specific roles in the system, please see the TEA FSP System web page. For more information on the Attendance Projections subsystem in the FSP System, please visit the Attendance Projections web page. For help with accessing the FSP application or submitting attendance projections data, please contact Thomas Heil at ADAprojections@tea.texas.gov or at 512-463-9622.

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Assessment Master Consultant

Email: melissa.shaw@region10.org
Phone: 972-348-1210

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Email: jennifer.hood@region10.org
Phone: 972-348-1404