Dear Parents/Guardians of Loess Hills Elementary Students:
Loess Hills Elementary is pleased to announce that we will begin using a computerized visitor management system for the upcoming school year. We believe the implementation of this new technology will benefit you, your child, and this school by better allowing us to track visitors, contractors, and volunteers in our schools, therefore providing a safer environment for everyone. To ensure every visitor checks in using the new computerized system, you must enter the building through the main entrance.
The visitor management system is a computerized security program that offers many features to protect your child from outside threats. Let's review the basic functions of the system. First, any visitor entering Loess Hills Elementary will be required to provide a state-issued photo ID. If you do not have a state-issued photo ID, you may contact the school in advance of your visit to inquire about other acceptable forms of identification.
Once the ID is presented, a school representative will scan this ID using the latest in ID scanning technology. The system instantly captures the name, photo, and birth date of the visitor. When this successfully occurs, the software compares the identity of the visitor with the national sex offender registry. If a positive match occurs, school personnel will be immediately and discreetly alerted. Individuals with a sex offense on record will not be permitted to enter the building.
It is important to note that the computerized visitor management system only scans the visitor's name, date of birth, and photo for comparison with a national database of registered sex offenders. Additional visitor data from the driver's license is not gathered, nor is the system connected to any other system such as the Department of Motor Vehicles. Therefore, any other information on the ID is not scanned by the system and is not accessible to any of the users.
Once an entry is approved, the visitor will be issued a badge that identifies him/her as a visitor. The badge includes the date and the purpose of the visit. All staff members are trained to recognize visitor badges. Collectively, everyone in the building will be working together to ensure all visitors have a badge on and have gone through the appropriate check-in process at the main entrance.
As you leave our facility, please pass through the main office to return your badge so we can scan you out of the system.
The safety of our students is our highest priority, and the computerized visitor management system enhances the safety practices at Loess Hills Elementary. Thank you in advance for your understanding and cooperation. If you have any questions, please call our office at 712-279-6843.
Sincerely,
Tami Voegeli
Principal
Loess Hills Elementary
