The SESC Regional Reach
September 2026
Welcome to the SESC Regional Reach!
Across our region, educators are doing work worth sharing. The SESC Regional Reach brings those stories, strategies, and resources together in one convenient place.
Published on the 15th of each month, every issue includes:
- Regional Spotlight: Celebrating people, programs, and promising practices
- The Teacher Toolbox: Classroom-ready strategies, resources, and time-savers
- Behavior Bits: Practical support for behavior, school climate, and MTSS-B
- The SERTAC Buzz: Special education guidance, resources, and opportunities
- The Leadership Lens: Tools and insights for school and district leaders
- Counselor Connection: Resources for supporting students, families, attendance, and transitions
Our goal is simple: to make every issue useful, easy to read, and worth opening. Take a look around. You may find a strategy to try, a resource to share, or a familiar face doing something remarkable. Learn more about SESC here.
Your next great idea, helpful connection, or professional learning opportunity may already be on the calendar. Here are a few upcoming events worth checking out.
K/1 Classroom Practices Power Hour
Responding to Inappropriate Behavior
September 23 | 3:45–4:45 p.m. ET | Virtual
Kindergarten and first-grade teachers will leave with practical, classroom-ready strategies for responding to behavior while maintaining a positive, predictable learning environment.
Para Power Day
September 30 | 9:30 a.m.–2:30 p.m. ET | SESC Training Center
Paraprofessionals will gain practical tools for supporting student behavior, independence, communication, and engagement. Participants can begin using these strategies immediately, which is considerably more useful than adding another binder to the shelf.
Registration closes September 29. View Details & Register
Behavior Recharge
Token Boards and Contingency Maps
October 14 | 10:00–11:00 a.m. or 3:30–4:30 p.m. ET | Virtual
Explore two practical behavior-support tools that can increase motivation, clarify expectations, strengthen communication, and help students build greater independence. View Details & Register
School Counselor Cadre
October 19 | 9:00 a.m.–12:00 p.m. ET | SESC Training Center
Connect with counselors from across the region while exploring brief counseling approaches, tiered student supports, data-driven strategies, and solutions to the challenges school counselors face every day. View Details & Register
Find Even More Opportunities
These are only a few of the trainings, networks, cadres, and learning opportunities coming up at SESC. Visit the complete calendar to find the right opportunity for you or your team.
Educators from Manchester Elementary observe classroom routines and evidence-based practices in action at Paint Lick Elementary.
SESC is proud to help connect educators across district lines, creating opportunities to learn from one another and bring practical ideas back to the students they serve.
Don't Just Give More Time: Match the Support to the Barrier
By: Lennie Feltner, SESC Special Education Consultant
A simple way to choose supports that remove barriers while keeping the learning target in focus.
When a student is struggling, one of our first instincts is often to give more time. Sometimes extended time is exactly the right support. But if the real barrier is that a student cannot decode the text, does not understand the vocabulary, loses track of the steps in a math problem, or does not know how to begin a writing task, more time may simply give the student more time to struggle.
A better question: What is getting in the student's way?
Once we identify the barrier, we can choose a support that actually addresses it. This way of thinking is useful for all students, not just students with IEPs. General education teachers, special education teachers, interventionists, and co-teaching teams can use the same process across content areas.
Start With the Learning Target
Before adding a support, ask: What do I actually want the student to know or be able to do? Then identify what is preventing the student from showing that learning.
For example, if the learning target is to identify the main idea of a science article, decoding difficulty may keep a student from showing what they understand about the content. Text-to-speech could remove the reading barrier without changing the science learning target.
In math, the same idea applies. If the goal is to solve a multi-step equation, a student who understands the mathematics but loses track of the steps may benefit from a visual checklist or worked example. But if the student does not understand the operations, a checklist alone will not solve the problem. That student needs explicit instruction and practice in the missing skill.
A Math Example: Look Beyond the Wrong Answer
A student is expected to solve multi-step word problems but consistently gets incorrect answers. It would be easy to respond with, “Give the student extended time.” Before choosing the support, look more closely at why the student is struggling.
• Cannot read the problem independently
• Does not understand the vocabulary
• Cannot identify the important information
• Does not know which operation or strategy to use
• Understands the mathematics but loses track of the steps
• Has not mastered the computation needed to solve the problem
Those are six different barriers, and they may require six different responses. A student who cannot decode the problem may need reading access. A student who struggles to identify relevant information may need explicit instruction in problem structures. A student who loses track of several steps may benefit from a visual organizer. A student who has not mastered multiplication facts or fraction operations needs instruction in those prerequisite skills.
The support should match the reason the student is struggling.
Support Is Not the Same as Lowering Expectations
A good support helps a student access the learning without unnecessarily changing what the student is expected to learn. The goal is not simply to make the task easier; it is to remove barriers that are not part of the learning target.
In social studies, if students are analyzing the causes of the Civil War and decoding a lengthy primary-source passage is the barrier, audio access may allow the student to engage in the same historical thinking as classmates. In science, a labeled diagram or vocabulary preview may help a student access a complex concept without reducing the rigor of the content. In ELA, a graphic organizer can support planning while the student still does the thinking and writing. In math, fraction strips or number lines can make an abstract relationship visible while students build conceptual understanding.
Ask: How can I remove an unnecessary barrier so the student can engage with the skill I actually want to teach?
By: Shelly Hargis, SESC Special Education Consultant
Kentucky’s Special Education Class Size and Caseload Requirements: At a Glance
By April Brock, SESC Special Education Consultant
Effective July 15, 2026, KRS 157.220 establishes maximum special education class sizes and teacher caseloads in Kentucky. Here’s what teachers and administrators need to know.
The Big Idea
Class size and caseload are two different things.
Class size = the number of students in an individual special education class.
Caseload = the total number of students assigned to a special education teacher.
Schools need to monitor both.
What Does This Mean in Practice?
Mixed disability groups: When students from different disability categories are served together, the disability category represented by the majority of students determines the applicable maximum.
Paraprofessional support: A special class may exceed its class-size maximum by up to two students when a paraprofessional is present. This applies to class size, not the teacher's caseload maximum.
Collaboration only: Teachers providing services only through collaboration have a maximum caseload of 15 students in K–5 and 20 students in grades 6–12.
Combination of services: If a teacher provides both collaboration and special classes, the caseload limits for teachers of special classes apply. This is particularly important when administrators are developing schedules and assigning student caseloads.
Source: KRS 157.220, effective July 15, 2026.
Learn more about SESC's SERTAC here.
Leadership Lens: Who Supports the Adults?
By Dr. Holly Hibbard, SESC Special Education Consultant
I often think about schools through a simple parallel: principals lead, support, and coach adult behavior so that teachers are equipped to lead, support, and coach student behavior.
In a perfect world, that flow works beautifully.
School leaders create clear systems, establish expectations, provide training and feedback, examine data, and support teachers when things get difficult. Teachers, in turn, create clear classroom systems, establish expectations, teach and reteach behavior, provide feedback, examine student needs, and support students when things get difficult.
Notice the similarity?
We would never expect a student to automatically know every behavioral expectation simply because we told them once. We teach it. We model it. We practice it. We provide feedback. We reteach when necessary. Yet sometimes, at the adult level, we introduce an initiative, provide a training, send an email, or hand out a new resource and assume implementation will follow.
Leadership has to be more than introducing the work. Leadership has to create the conditions for adults to do the work well.
Research supports the importance of this role. Liebowitz and Porter (2019) conducted a systematic review and meta-analysis of 51 studies examining principal behaviors and found relationships between principal leadership and student achievement, teacher well-being, teacher instructional practices, and school organizational health. Their findings are an important reminder that principals influence students largely through the environments and conditions they create for the adults who serve them.
That is why I believe one of the most important questions a school leader can ask is not simply, “What are our teachers doing?” but, “What have we done to equip our teachers to do this well?”
If we want teachers to respond effectively when students struggle behaviorally, have we taught them what escalation looks like? If we expect strong Tier 1 classroom management, have we clearly defined what that looks like? If we want teachers to use restorative practices, PBIS, trauma-informed practices, de-escalation, high-quality instruction, or evidence-based interventions, have we given them the training, coaching, time, feedback, and systems necessary to actually implement those practices?
When those systems are absent, schools can easily slip into what I call crisis mindset.
Crisis mindset sounds like, “We have to do something!” A new problem emerges, so we add a program. Data decline, so we add an initiative. Behavior increases, so we add another intervention. Staff are overwhelmed, so ironically, we sometimes add something else for them to do.
Before long, we have a lot of good things happening, but we may not have a good system.
In a strong system, we don't wait until something is on fire to decide what we believe. We already know what we are about. We have a shared vision. We know what we expect for students and adults. We know what our Tier 1 system looks like, what additional supports exist at Tiers 2 and 3, how decisions are made, how implementation is measured, and how we know whether what we are doing is actually producing the outcomes we want.
One of my favorite tools for beginning this conversation is surprisingly simple: an initiative inventory.
Put everything on the table.
What are we about as a school? What is our vision for discipline? What do we believe about behavior, instruction, intervention, and support? What initiatives, programs, curricula, interventions, assessments, teams, and practices are currently operating within our MTSS? Where does each fit across academic, behavioral, and social-emotional domains? What are we using at Tier 1? Tier 2? Tier 3? Who owns each piece? What problem was it intended to solve? How are we measuring implementation fidelity? And perhaps most importantly, what outcomes tell us whether it is working?
That last question matters.
Schools should not continue doing something simply because “we've always done it,” because we paid for it, because someone likes it, or because it sounded like a great idea three years ago. If we cannot identify the intended outcome, determine whether the practice is being implemented as designed, and examine whether it is producing results, then we have an important leadership conversation to have.
Fidelity is particularly important because outcomes alone do not tell the whole story. If something is not producing the results we expected, we need to know whether the practice itself is ineffective for our need or whether we simply have not implemented it as intended. Research on school improvement has emphasized implementation integrity and fidelity as central considerations when evaluating school-based reform efforts.
This is where leadership moves us away from initiative overload and toward coherence.
Imagine a school where the principal can clearly articulate, “This is what we believe. This is what we do. This is why we do it. This is how we support our teachers in doing it. This is how we measure whether we are actually doing it. And this is how we know whether it is working.”
Now imagine the teacher in that same system being able to say something very similar to a student: “This is what we expect. I have taught you how to do it. I am going to help you be successful. I will give you feedback along the way, and when something isn't working, we are going to figure out what needs to change.”
That is the connection.
Principals don't directly manage every student behavior in a building—and they shouldn't have to. Their greatest leverage may be in building the capacity of the adults who interact with those students every day. A large meta-analysis of school leadership research similarly found that leadership practices related to instructional management and developing teacher capacity were associated with student outcomes.
The goal is not a school without problems. That perfect world doesn't exist. Students will struggle. Teachers will struggle. Systems will need adjustment. Initiatives will sometimes need to be changed—or stopped altogether.
The goal is to build a system strong enough that every struggle does not become a crisis.
So, here's my Leadership Lens challenge: before asking, “What else do we need to add?” start by asking, “What are we already doing, why are we doing it, are we doing it well, and is it working?”
Sometimes the next best initiative isn't another initiative at all.
Sometimes it is getting really good at what we have already decided matters.
References
Liebowitz, D. D., & Porter, L. (2019). The effect of principal behaviors on student, teacher, and school outcomes: A systematic review and meta-analysis of the empirical literature. Review of Educational Research, 89(5), 785–827. https://doi.org/10.3102/0034654319866133
Ma, X., et al. (2023). Measuring integrity and fidelity of program implementation: Validating an instrument designed for school renewal. Evaluation and Program Planning, 100, 102341. https://doi.org/10.1016/j.evalprogplan.2023.102341
Counselor Connection: Back-to-School Check-Ins for Every Age
Leila Arthur, M. Ed., LPCC
The beginning of the school year is busy for everyone. Between schedule changes, new routines, classroom visits, and everything else that comes with the new year, it can be hard to find time to check in with students. But those first few weeks can tell us a lot about who may need a little extra support.
Check-ins don't have to be formal or take up a lot of time. Sometimes a few good questions are enough to help us figure out how students are adjusting and who might need us to circle back.
Here are a few ideas for different age groups.
Elementary School
For younger students, simple is usually better. They may know something doesn't feel right but not necessarily have the words to explain it yet.
Try using feelings faces, colors, thumbs up/down, or a 1–5 scale along with questions like:
What has been your favorite part of school so far?
Is there anything you are worried about?
Who do you like spending time with at school?
Who can you ask for help?
Is there anything you wish I knew?
Drawing can work well too. Ask students to draw how school feels right now or draw themselves during their favorite part of the school day. You can learn quite a bit from the conversation that follows.
Middle School
Middle school students may be less interested in a formal "feelings check," so keeping things casual can help.
A few questions to try:
If you had to rate the school year so far from 1–10, what would you give it?
What's going well?
What's already getting on your nerves?
Who do you usually hang out with?
What's stressing you out the most right now?
Is there anything you want help with?
A short Google Form can also work really well with this age group. Add a question at the end that says, "Would you like me to check in with you?" with options for yes, no, or maybe later.
This gives students an easy way to ask for support without having to walk into the counseling office and start the conversation themselves.
High School
With high school students, "How are you?" will probably get you a lot of "I'm good" responses.
More specific questions tend to give you better information:
What's taking up most of your brain space right now?
What's your biggest stressor?
How manageable does your schedule feel?
Do you have an adult at school you feel comfortable going to?
What are you looking forward to this year?
Is there anything you need help figuring out right now?
Don't forget about the students who appear to be doing well. Students with good grades, lots of activities, jobs, or big plans after graduation may also be carrying a lot of pressure.
One of My Favorites: Minute Meetings
When I was a school counselor, Minute Meetings were one of my favorite ways to check in with students, especially at the beginning of the year. They gave me a chance to have a quick face-to-face conversation with students without pulling them away from class for a long period of time.
The idea is pretty simple: meet briefly with students individually and ask the same few questions. It might only take a minute or two per student.
Questions can be as simple as:
How are things going so far?
What's your favorite thing about school right now?
Is there anything you're worried about?
Who are your people at school?
Is there anything you want me to know?
Do you want me to check back in with you?
What I loved about Minute Meetings was getting to connect with every student, not just those already on someone’s radar. Sometimes a conversation showed me a student needed follow-up; other times, it simply helped me learn their name and what mattered to them. Those quick connections added up. When they needed support later, I wasn’t a stranger.
Check-ins don’t have to be complicated. Use what works for your setting, whether it’s a Google Form, Minute Meeting, classroom activity, or quick conversation. The important part is noticing what students share and following up when needed. Those small connections early in the year can make it easier for students to reach out when they need support.
References
Rankhorn, L., & Crumbley, K. (2026, January). Minute meetings: Amplifying student voice. American School Counselor Association.
As if practical resources, regional success stories, and ideas you can actually use were not enough, we’re adding prizes to the mix.
Each month, readers of the SESC Regional Reach will have the opportunity to enter our prize drawing. Simply read, explore, and complete the short form below to add your name to the virtual hat.
Complete the form below to enter this month’s prize drawing. Winners will be notified by email by October 14th. Good luck!