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Roster Verification Timeline 2022

Performance, Accountability & Testing - Action Needed

Roster VerificationTimeline 2022Performance, Accountability & Testing - ActionNeeded

Roster Verification Spring 2022

Objective of the Message: To inform principals of the upcoming Roster Verification timeline and opportunities for assistance.


Core Message: The EMIS team will host several work sessions during the day and some evenings to assist you and your certified teachers with the process.


Roster verification is the process that facilitates validation of which teacher teaches what subject to which students in support of value-added student growth measures. Roster verification directly involves educators in the process that assigns instructional responsibility for the students they teach. Roster verification allows educators to verify the following four pieces of information:

1. The grades/classes/subjects they taught;


2. The students who received instruction from them;


3. The months during which students received instruction from them;


4. The percentage of instructional responsibility they had for each student during the months selected (verifying sole — or a percentage of — shared instructional responsibility).

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Phase III: Principal Review & Approval - Roster Verification Wednesday, May 4, 2022 - Thursday, May 19, 2022 Phase III: Principal Review & Approval - Roster Verification Wednesday, May 4, 2022 - Thursday, May 19, 2022

During this window of time, principals review submissions by teachers, making sure all rosters that should be submitted are in an approved state.


Schedule your 1 Hour Google Meet Appointment today: Roster Verification Appointment Calendar

Monday and Friday 8:00 a.m. - 12:00 p.m.; 1:00 p.m - 5:00 p.m.

Tuesday, Wednesday and Thursday 8:00 a.m. - 12:00 p.m.; 1:00 p.m - 7:00 p.m


Training References:

  • Roster Verification Set-Up complete Instructions

  • Roster Verification Principal Training: Module 3 - Approval and Submission

Roster Verification 2022 - Log In
If this is your first time logging in for RV 2022, please click on the "Forgot Password?" link

Enter your district assigned long email address: @cpsboe.k12.oh.us

You will then be sent a link to set your initial password.

If that isn't listed, please try the short email: @cps-k12.org

Roster Verification Frequently Asked Questions (FAQ)
In addition to the Roster Verification State Guidelines, school leadership also should review these Frequently Asked Questions in preparation for the roster verification process.
Roster Verification Learning Center Website
2021-2022 School year. Click above for Value-Added Reports Information, Login to Link Application, Overview of Roles & Interactive Learning Modules.
ODE's Roster Value-Added Verification Page
The temporary changes in House Bill 197, House Bill 164 and House Bill 404 of the 133rd General Assembly impact teacher, principal and school counselor evaluations. Click above for additional information.
Ohio Value-Added References
EVAAS Ohio website
Value-Added Resources Informational Links Google Doc
References at a glance

COMPLETED: Principal School Setup - Tuesday, March 29 - Tuesday, April 12, 2022 COMPLETED: Principal School Setup - Tuesday, March 29 - Tuesday, April 12, 2022

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This is the time when building principals check to make sure teachers and courses are correctly setup in Link—the online application that facilitates roster verification. This is in preparation for the certified teachers to verify their rosters. Not applicable to Long-Term Subs.


Schedule your 1 Hour Google Meet Appointment today: Roster Verification Appointment Calendar

Monday and Friday 8:00 a.m. - 12:00 p.m.; 1:00 p.m - 5:00 p.m.

Tuesday, Wednesday and Thursday 8:00 a.m. - 12:00 p.m.; 1:00 p.m - 7:00 p.m.


Principals (and support teams, as desired) gain access to verify the staff list and staff assignments.


Please be sure to complete the School Set-Up for Roster Verification and mark Set-Up complete.


Training References:

  • Roster Verification Principal Training: Module 1 - School Set-Up - Overview

  • Roster Verification Principal Training: Module 2 - Teacher Roster Verification

Roster Verification FY2022 Presentation
Presentation shared by Joyce Bird at the Principal Leadership Meeting March 3, 2022 includes Teacher instructions.

CLOSED: Teacher Roster Verification Wednesday, April 13, 2022 - Tuesday, May 3, 2022 Schedule your 1 Hour Google Meet Appointment today with your Team including Intervention Specialists (Please refer to IEP to note the Instructional percentage time) CLOSED: Teacher Roster Verification Wednesday, April 13, 2022 - Tuesday, May 3, 2022 Schedule your 1 Hour Google Meet Appointment today with your Team including Intervention Specialists (Please refer to IEP to note the Instructional percentage time)

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During this window of time, teachers verify rosters within the Link application, making corrections as necessary. Teachers check management link council log-in prior to April 12, 2022 to gain access to verify class rosters and claim instructional responsibility for the students they taught, including the months they taught them, and the percentage of instruction they provided each student. Principals/support teams should be monitoring teacher completion. Not applicable to Long-Term Subs.


Student Attendance

As long as a student is enrolled in a class and is on the roster, the teacher should account for that student in roster verification. Daily student attendance within a teacher’s individual class, however, should not be taken into consideration during roster verification. The Ohio Department of Education will remove any student from the analysis who has a total of 45 days or more of excused or unexcused absences during the academic year based on data submitted in EMIS.


Enrollment Cognos Bread Crumb:

  • Enrollment Report: Cognos report: Team

  • Content>>>>Students Folder

  • Reports>>>>Powerschool

  • Folder>>>>>Enrollment/Demographics

  • Folder>>>>Students Transferred Out New Location


Training References:

  • Roster Verification Teacher Training: Module 1 - Teacher Roster Verification



Schedule your 1 Hour Google Meet Appointment today with your Team including Intervention Specialists (Please refer to IEP to note the Instructional percentage time): Roster Verification Appointment Calendar

Monday and Friday 8:00 a.m. - 12:00 p.m.; 1:00 p.m - 5:00 p.m.

Tuesday, Wednesday and Thursday 8:00 a.m. - 12:00 p.m.; 1:00 p.m - 7:00 p.m.

Roster Verification Teacher Guide 2022
• This guide provides an overview of the roster verification process for
teachers by showing selected screen shots of the online tool.

Performance, Accountability and Testing (PAT)

  • Cathy Spellman, Interim Assistant Director of Performance, Accountability and Testing
  • Joyce Bird, EMIS Systems Manager
  • Abebe Bogale, Testing Systems Administrator
  • Jeana Clark-Roberts, EMIS Specialist (PreSchool, Montessori, Digital and West End)

  • Susanne Hagerty, EMIS Specialist (West Region)
  • Ebony Johnson, Project Coordinator
  • Beverly McKenzie, Lead Secretary
  • Wissam Sabbagh, EMIS Specialist (East Region)
  • Margaret Schear, EMIS Data Analyst (Central Region)
  • Ebony Johnson, Project Coordinator
  • Beverly McKenzie, Lead Secretary
  • Wissam Sabbagh, EMIS Specialist (East Region)
  • Amanda Vargo, Testing Manager
  • Andra Weaver, Testing Data Analyst

Email: emis@cps-k12.org
Website: https://sites.google.com/cpsboe.k12.oh.us/department-of-performance-acco/home?authuser=0
Location: 2651 Burnet Avenue, Cincinnati, OH, USA
Phone: 513-363-0170

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Performance, Accountability and Testing

Google Chat: emis@cpsboe.k12.oh.us

Email: emis@cpsboe.k12.oh.us
Website: https://sites.google.com/cpsboe.k12.oh.us/department-of-performance-acco/sub-page-2
Location: 2651 Burnet Avenue, Cincinnati, OH, USA
Phone: 513-363-0170

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