Roster Verification

Website: https://link.managementcouncil.org/Account/Login

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During this window of time, principals or their assigned delegate review submissions by teachers, making sure all rosters that should be submitted are in an approved state.

1. Perform final review of classes
2. Review staff instructional responsibilities and alerts before giving final approval.

• Training References:

  • Roster Verification Principal Training: Module 3 - Approval and Submission

Who Participates

• All licensed teachers responsible for planning and/or providing instruction in the subjects or courses identified in the Roster Verification Guidelines should verify rosters.

• Only teachers and co-teachers providing at least 20% instructional time may roster a student. Instructional responsibility and percentages should align with the student’s IEP, when applicable.
• If an Intervention Specialist provides 20% or more instruction, the student must be rostered for that percentage and remaining instructional alerts acknowledged.
• If instruction is less than 20%, the student should not be rostered, and any underclaimed instructional alerts must be acknowledged.

Who Does Not Participate

• Long-Term Substitute Teachers', Tutoring program staff or instructional support staff who did not plan or provide instruction do not participate in roster verification.

As long as a student is enrolled in a class and appears on the roster, the teacher must include that student during roster verification.

Important Notes:

• Daily attendance should not be considered when completing roster verification.
• Teachers should verify students based on enrollment and instructional responsibility, not attendance records.
• The Ohio Department of Education and Workforce (ODEW) will remove from value-added analysis any student with 45 or more total excused or unexcused absences during the academic year based on EMIS data.
• Promise Center exception: Students with 0% instructional time for the entire school year may be removed.

CPS Calendar: https://www.cps-k12.org/calendar#calendar1/20220721/month

during these months to review the instructional period for each student (months that you were responsible for instruction).

during these months to review the instructional period for each student (months that you were responsible for instruction).

Training References: Roster Verification Teacher Training: Module 1 - Teacher Roster Verification

This guide provides an overview of the roster verification process for teachers by showing selected screen shots of the online tool.

Student growth data is weighted based on the percentage of instructional time claimed by their teachers of record.

See the example to the right of a student report to the right with the percent of instructional time displayed next to each student's growth data.

Reference: https://sboe.ohio.gov/educator-standards-and-programs/educator-evaluations/teacher-evaluations/high-quality-student-data

Roster verification is the process that facilitates validation of which teacher teaches what subject to which students in support of Value-Added Roster Verification student growth measures. Roster verification directly involves educators in the process that assigns instructional responsibility for the students they teach.

Roster verification allows educators to verify the following four pieces of information:

1. The grades, classes, and subjects taught;
2. The students who received instruction;
3. The months during which students received instruction; and
4. The percentage of instructional responsibility for each student during the months selected (verifying sole — or a percentage of — shared instructional responsibility).

Currently, the primary purpose of roster verification is to provide teacher-verified roster data that will be used to develop EVAAS value-added reports.

Joyce Bird

EMIS Systems Manager

birdjoy@cpsboe.k12.oh.us

Office: 513-363-0197

Cell: 513-324-0871

Ebony Johnson

Project Coordinator

johnseb@cpsboe.k12.oh.us

Office: 513-363-0170

Cell: 513-913-8815

For additional Department resources and contacts, please visit our website:
https://sites.google.com/cpsboe.k12.oh.us/department-of-performance-acco/page-2?authuser=0

We look forward to supporting you!