Hubbard Woods Family Newsletter
October 20, 2026
Dear Hubbard Woods Families,
It’s hard to describe how good it feels to be back at Hubbard Woods! Yesterday, I loved reconnecting with students, staff, and families, and reading your virtual card. The smiles, warm welcomes, and flowers from the PTO and staff are a clear reminder of what makes this school so special.
I want to begin with a big thank you to Emily Castillo-Oh for serving as Interim Principal during my time away. Stepping into a new leadership role takes real commitment, and I am deeply grateful for the care and dedication she brought to our community. Thank you also to Dr. Kelly Tess for her continued support, and to our staff, who came together to make sure our students continued to learn, grow, and thrive.
I was also glad to join our PTO on Friday evening for the Parent/ Staff party that brought parents and staff together. Thank you to the PTO for creating opportunities that strengthen the relationships that define our school.
This week, we are holding our Parent-Teacher Conferences on Thursday and Friday. These conversations are a valuable chance for families and educators to support each child’s academic, social, and emotional growth. I encourage you to ask questions and share what you know about your child. Our partnership between home and school is what helps every child feel known, supported, and challenged.
Although I was away for the start of the year, I know a great deal of learning and growth has already taken place. I look forward to getting to know our newest families, reconnecting with returning ones, and moving our school forward together.
Thank you for your partnership and for such a warm welcome back. I am so grateful to be back at the heart of our neighborhood!
Warm regards,
Ivory Ajavon
Principal
Fall Conferences Signup
Fall Parent-Teacher Conference scheduling opened, Thursday, October 1, at 12:00 p.m. through Parents Meeting.
Fall Conferences will be held on:
October 22: 8:30 a.m.–5:30 p.m.
October 23: 8:30 a.m.–12:30 p.m.
School-Specific Links
Crow Island: https://crowislandelementary.schoolcloud.co.uk/
Hubbard Woods: https://hubbardwoodselementary.schoolcloud.co.uk/
Washburne: https://carletonwashburne.schoolcloud.co.uk/
A Helpful Scheduling Reminder
When you enter Parents Meeting, all available staff members will be selected by default. You may unselect any staff members you do not feel the need to meet with before selecting your conference times.
Families can make or adjust conference selections while the scheduling window is open.
Sign-up closes: October 21 at 12:00 p.m.
After the scheduling window closes on October 21 at noon, any conference changes will need to be coordinated directly through your school’s main office.
Scheduling Tips
When logging in, please enter your information exactly as it appears in PowerSchool, including the email address registered to your account. PowerSchool Parent Portal
To ensure you don't miss any communication regarding your conferences, please add the email address noreply@schoolcloud.co.uk to your email contacts.
If you experience difficulty accessing Parents Meeting, please submit a Help ticket.
Benchmark Assessment Results Now Available
Parents may access scores through the PowerSchool Parent Portal Document Library and/or Otus.
View additional information here regarding benchmark assessments and how to access these scores.
Securly Home
Securly Home is a tool provided to parents to aid in the management of school-provided technology while at home. For more information on how to set it up and use it, please view this Securly Home flyer.
Ghost Walk/ Halloween
We are excited to continue our annual Ghost Walk tradition on Friday, October 30! This event is a special opportunity for students to celebrate together and fun school memories.
Kindergarten Ghost Walk: 9:00am
Grades 1–4 Ghost Walk: 1:30pm
Families who plan to join the Halloween festivities should communicate directly with their child’s classroom teacher. To support a safe, organized arrival process, teachers will provide the office with the names of family volunteers and guests in advance.
Thank you for helping us make this celebration fun, welcoming, and well organized for all students.
Winter Sing
We’re thrilled to come together for our Winter Sing on Wednesday, December 16th! Please plan to join us, and refer to the schedule for details.
📅 Save the Dates
October
Thursday 10/22 & Friday 10/23: Teacher/Caregiver Conferences - No School
Friday 10/30 - HW Halloween Festivities
November
- Monday 11/02 - Institute Day (No Student Attendance)
- Tuesday 11/03 - General Election Day (No School)
- Friday, 11/13 - End of Trimester 1
- Monday 11/16 - Start of Trimester 2
- Monday 11/23 - Friday 11/27 - Fall Break (No School)