State Assessment News & Updates

• April 28 - Kelly is working in TIDE to update and clean student data. Let me know if you notice anything that may need a second look.
• April 29-30 - STAAR Mathematics on all campuses ⭐
• Look for one more treat in campus mail! 📫
• May 1 - final day of STAAR Mathematics make-ups ⭐
• May 2 - Kelly will be working in TIDE to update and clean student data for scoring/reporting.

• May 23 - Staff Planning & Prep Day 📝
• May 26 - HOLIDAY! 🏖️

Thank you for your work over the last two weeks. The finish line is so close!

👉Please take time this morning (Monday) to scan/save your control forms and seating charts/room accommodations. As of a few minutes ago, only 3 campuses did not have this complete! These are due by noon today.

I've shared these "troubleshooting tips" to refresh your memory of some of the things that can go wrong and be prepared...just in case. Let me know if you encounter something you cannot figure out.

I'll be available at my desk until at least 4:30 today and test days, and can stay later if you let me know you need help after 4:30. I'll be at my desk before 7:30am each day of testing, so feel free to call if needed.

For the quickest help by phone, call me at 40126 from your office when possible.

If there is any hot news that needs to be shared widely, I will usually email you and your campus principal to get information out as quickly as possible.

Identify any students who are not in their test site, and immediately send a quick message to parents/guardians via School Status Messenger.

You can also delegate this task to another administrator who someone who can access School Status Messenger.

One campus has used this strategy to achieve 100% attendance on day 1 of SC/SS and within 2 days for RLA.

Almost all errors were eliminated for week 2. I found a few missing, but it seems like everyone had solid systems in place to ensure seating charts met the requirement's listed in the manual.

Tip #1 - Please ask your hall monitors, relief staff and other campus administrators to remind test administrators to document the STOP time for each session on the seating chart. Staff can provide reminders and double check seating charts before test administrators submit materials to you.

Tip #2 - As you are receiving materials, ask each test administrator to highlight the START/STOP time as they wait to check in. Have some highlighters available!

Tip #3 - If you have several test administrators waiting to check-in, have them check the START/STOP times for the person behind them in line.

If you need to catch up, find links to this newsletter on the Resources page of our PfISD State Assessments website.

Review the STAAR scheduling policy to ensure you are complying with district procedures as published, shared with the community and discussed in trainings.

All campuses should have a plan in place to begin testing within 30 minutes of the regular school day.

April 29-30 ⭐

Campus schedules all STAAR Mathematics, must begin April 29, make-ups begin day after test was scheduled, final make-ups May 1

There is not testing on Friday, May 2.

Find the full calendar at this link.

Each campus coordinator will submit a daily Check-in Form within 1 hour of last student finishing or within one hour of the end of the regular school day.

Find the form at this link.

Here's a checklist to help you remember some of the important daily tasks that must be completed during each STAAR administration.

This is an informal reminder of some daily tasks that you might find helpful.

👀For the official & required Check-in Form, see below. 👇

By popular demand, here's your required STAAR Check-in Form.

Several items can be taken care of now! Others will be handled during and after the administration.

Take some time to carefully review the checklist and call NOW with any questions.

Make additional copies if you do not receive sufficient quantities. Find the materials at this link to make copies AFTER you receive the quantities I have ordered.

Campus principals should have a plan in place to ensure results for state assessments are shared in a confidential way with families as well as with staff. Assessment results are only available to those with an educational need. See this one-pager for all dates below.

TIDE users who are rostered to students will have access to student results as noted below. Campus coordinators should update TIDE rosters by May 16.

IMPORTANT: Upon release of Early Results, campus coordinators must immediately identify any incomplete results. When Preliminary Results are received, campus coordinators will use their findings from Early Results to immediately identify any missing or questionable results and report to Kelly. (For example, every student listed as present on a seating chart should be listed with results in CRS.) A precise timeline of when reports of missing or questionable results must be reported to Kelly is included below in order to request corrections that will be included in accountability. These dates are marked with 🚩 below. (If your work calendar concludes during the reporting windows, ensure that your principal is prepared to review the data and report any issues.)

Campus administrators have a legal responsibility under FERPA to protect the confidentiality of student education records. You may provide education records, including assessment results, only to those with a legitimate need to use the data in the completion of their responsibilities as an educator.

April 23 - TELPAS Alternate preliminary reports (including summary reports, student report cards and reporting data file) are available to district coordinator

April 28 - TELPAS Alternate results available to families in Family Portal (via Skyward Family Access), public results available in TEA’s Research Portal; campuses should make paper copies of student report card available on request

May 1 - Any questions or problems with TELPAS Alternate results must be submitted to district coordinator (deadline to ensure data is accurately reported for 2025 Accountability)🚩

May 21 - Early results for TELPAS available to district coordinator and will be shared with principals for student-level decision-making

May 23 - Early results for Spring STAAR EOC available to district coordinator and will be shared with principals for student-level decision-making (graduation requirements)

May 23 - Early results for TELPAS available in CRS to rostered campus educators

May 28 - Early results for Spring STAAR EOC available in CRS to rostered campus educators

May 30 - Early results for Spring STAAR 3-8 available to district coordinator and will be shared with principals for student-level decision-making

June 4 - Early results for Spring STAAR 3-8 available in CRS to rostered campus educators

June 4 - TELPAS preliminary reports (including summary reports, student report cards and reporting data file) are available to district coordinator

June 5 - Spring STAAR EOC preliminary reports (including summary reports, student report cards and reporting data file) are available to district coordinator

June 6 - Any questions or problems with TELPAS results must be submitted to district coordinator (deadline to ensure data is accurately reported for 2025 Accountability)🚩

June 9 - Early results for STAAR Alternate 2 available to district coordinator and will be shared with principals for student-level decision-making

June 9 - Any questions or problems with STAAR EOC results must be submitted to district coordinator (deadline to ensure data is accurately reported for 2025 Accountability)🚩

June 10 - STAAR EOC results available to families in Family Portal (via Skyward Family Access), public results available in TEA’s Research Portal; campuses should make paper copies of student report card available on request

June 11 - Early results for STAAR Alternate 2 available in CRS to rostered campus educators

June 12 - Spring STAAR 3-8 preliminary reports (including summary reports, student report cards and reporting data file) are available to district coordinator

June 12 - TELPAS results available to families in Family Portal (via Skyward Family Access), public results available in TEA’s Research Portal; campuses should make paper copies of student report card available on request

June 16 - Any questions or problems with STAAR 3-8 results must be submitted to district coordinator (deadline to ensure data is accurately reported for 2025 Accountability)🚩

June 17 - STAAR 3-8 results available to families in Family Portal (via Skyward Family Access), public results available in TEA’s Research Portal; campuses should make paper copies of student report card available on request

June 20 - STAAR Alternate 2 preliminary reports (including summary reports, student report cards and reporting data file) are available to district coordinator

June 24 - Any questions or problems with STAAR Alternate 2 results must be submitted to district coordinator (deadline to ensure data is accurately reported for 2025 Accountability)🚩

June 24 - STAAR Alternate 2 results available to families in Family Portal (via Skyward Family Access), public results available in TEA’s Research Portal; campuses should make paper copies of student report card available on request

We will have a new program for June 2025. Students will prep for 1-2 days (2 days of prep for EOC E1 & E2) and then take their test on the next day. More information is available here.

➡️Positions for a STAAR coordinator and teachers/test administrators are now posted.

STAAR EOC English I & II

Test Prep Days (2 days) - June 16 & 17

Test Days - June 18, students who need to take both EOC tests, will take the 2nd test on June 19

STAAR EOC Algebra I

Test Prep Day - June 23

Test Day - June 24

STAAR EOC U.S. History

Test Prep Day - June 23

Test Day - June 24

STAAR EOC Biology

Test Prep Day - June 25

Test Day - June 26

Each principal and campus coordinator is responsible for ensuring that all eligible students participate in the TELPAS & STAAR administrations, including alternate assessments. For students who do not participate, usually due to an absence in Skyward, we are required to retain auditable documentation for 5 years.

<<LINK INCLUDED HERE IN YOUR THE EMAIL YOU RECEIVED on 2.20.2025.>>

“S” (for score) is automatically assigned to a test submitted by a student with no further action required by the campus coordinator. All other tests require documentation that is auditable.

The deadlines are very tight with absolutely no flexibility due to TEA's deadlines. All score codes are required to be submitted in TIDE no later than:

• May STAAR Mathematics – due no later than noon on May 2

Detailed instructions are included on the first tab of the document linked above.

You may want to train another administrator or trusted staff person to help monitor attendance, prepare for make-ups and maintain this documentation for each day of testing. While score codes will be submitted in TIDE only at the very end of the administration, you will not wait until the end of the administration to begin putting this documentation together.

It is imperative that great care is taken when documenting score codes in TIDE. Making corrections is not always possible, and score codes impact state accountability calculations.

Score code documentation and submission in TIDE is a priority, as noted above. After score codes are documented and submitted in TIDE, the campus coordinator will ensure required documentation is saved in the designated locations. Required documentation is due no later than:

• April STAAR SC/SC – due no later than noon on Monday, April 28
• May STAAR Mathematics – due no later than noon on Monday, May 5

Each campus has a "Documentation" folder that includes subfolders by administration with subfolders for each of the required documents. Refer to your check-in document for instructions.

Find your folders here: S:\StateAssessments\<<YOUR CAMPUS>>\2024-2025\Documentation

Each student must test on a PfISD managed device. Chromebooks are preferred. Devices should be routinely used in class.

If additional devices are needed, Windows devices (laptops, desktops) may be used. The campus coordinator is responsible for installing the Secure Test Browser for 2024-2025. This does not need to be installed if it has previously been installed for interims or TELPAS in 2024-2025. More information is available here.

To ensure each campus is well-prepared to begin the upcoming administrations, here are some technology-related tips that may be helpful.

Let me know if you have any tips to share.

Watch for a draft calendar coming soon. We will collect input and look for consensus before a final calendar is published.

Take some time to reflect on the 2024-2025 calendar, including any feedback shared by teachers, and give consideration to this when a draft is published.

We usually share a final calendar in July/August.

High school campus coordinators must ensure that Testhound, including all exclusions, are up-to-date no later than Monday, June 2, 2025.

Upcoming Training Opportunities - Find the link and/or preregister at this link (must be logged in to Testhound).

• Testhound Tune-Ups (live work sessions, bring your questions)
• Monday, April 28, 2-2:30 PM CT
• Tuesday, April 29, 1:30-2 PM CT
• Wednesday, April 30, 10-10:30 AM CT

Share your puppy pics here, please! Include the name of your campus when you save your photo in the designated folder.