7th Grade Rock Eagle Family Guide

Trip A: October 28-29 Gold/Green

Trip B: October 29-30 - Blue/Silver

Copy of slides shared with students during Town Hall on Oct. 26 about expectations can be found here 👉🔗 will be published and shared Oct 26

Contact your childs advisement teacher for general questions.

Scholarship/Payment Options:

Every 7th-grade student at BHMS has the opportunity to attend this trip. Please contact our counselors Kate Passin and Jordon Muse for assistance .

ATTENTION PARENTS/GUARDIANS: This form is for student that will be checked out and leaving with an adult once students return from Rock Eagle. The anticipated return time is 2pm. Only the adults listed on Infinite Campus and this document will be allowed to check out students.

• This document will close on Wednesday Oct. 28 at 5pm.
• Any student not on the early pick up form will return to the building and be dismissed at regular school time.
• Due to safety and logistics you will not be able to check your child out of school in the front office.
• Only the adults listed on Infinite Campus and this document will be allowed to check out students.Older siblings will not be allowed to check students out.

Students whose parent/Guardian has signed the form will be released to the parent/guardian. Students on this list will not return inside the building.

Staff will administer your student's medications. All medications, prescription and over-the-counter, require a signed medication authorization form. Prescription medications also require the medical provider’s signature. Medication Authorization form: here. 1 medication per form.

Per CSD policy, students may ONLY self-carry Insulin, EpiPens/Auvi-Q, and Inhalers. Please fill out the Authorization for Student to Carry Medication form. The student, parent, and medical provider must sign. Please write on top of the form where the medication will be located (fanny pack, purse,etc)

ALL Prescription medication must be in the prescription-labeled container, and the name, dose, and frequency must match the directions on the form. Over-the-counter medications must be in a small unopened container and directions should match the manufacturer’s instructions or a medical provider must sign the form.

All medications and forms must be delivered to the school nurse no later than March 20th unless your child is suddenly prescribed a new medication. Medication questions can be directed to our school nurse.

BHMS Nurse Contact:

• School Chromebooks: Should remain at home and not be brought to Rock Eagle.

• Cell Phones and Personal Electronic Devices: All school rules will apply while on this trip.

• Nightly Collection: Cell phones will be collected nightly by their cabin leader at 9:30 PM and returned in the morning.

• Unauthorized Use: If a student uses their phone without permission during class or activities, the teacher will collect the device for the remainder of the trip.

• Recommendation: We encourage you to have your child leave their phones at home to fully immerse themselves in this academic overnight trip with their peers.

• Emergency Contact and Cell Service:

• Cell phone service is generally poor, if available at all, at Rock Eagle.

• Emergency Contacts: In the case of an emergency, you can contact the camp:

• During business hours: Call the camp office at 706-484-2834 and leave a message.

• After business hours: Call the night guard at 706-484-2821.

During school hours, You can also contact the school office, and they will reach out to us.

Students will be assigned to cabins by 7th Grade teams and teachers. Each team of teachers will create cabin groups of about 20 students and 2 adults based on their requests. Class groups are designed by staff here at BHMS, and are different from cabin groups.

Please review the payment details and turn in the signed permission form in Advisement by Friday, September 18.

💳 Payment Information

• Final Payment Amount: $180 includes lodging, meals, and transportation costs

Payment Options:

• Online: Pay via Infinite Campus.

• Check/Money Order to Advisement Teacher: Made payable to Beacon Hill Middle School (attach to the paper form).

• Cash to Advisement Teacher

• Financial Assistance: Financial support is available—simply check the box on the form.

• Donations: We happily take donations to find the staff attending or to support scholarships for those seeking financial assistance

Important Note: No student will be denied the opportunity to participate due to an inability to pay. However, please note that if sufficient total funds are not secured, the field trip may have to be canceled.

We MUST have a signed permission form on file for your child to participate. Please fill out, sign, and return the section below with your payment (if applicable) to your student’s Advisement teacher no later than Friday, September 18.

The permission form has a space for you to indicate dietary restrictions. Please indicate on the form. The Rock Eagle dining hall is very accommodating.

We cannot make the 7th Grade Rock Eagle overnight trip happen without your support! Please sign up to request to chaperone. Completing the interest form serves as a notice that you are willing to help us and we appreciate that! We can't guarantee you will be needed until we have a solid count of students and staff attending. If you complete this form we will contact you soon to confirm you are attending and to complete the required CSD background check.

Some helpful information:

• You will need to complete a background check- Please see the background check letter here.
• You will ride the bus with students and staff
• We will be leaving at 8am and returning by 3:30 the following day

✅ Turn in the medical authorization form and medicine to the school nurse as soon as possible.

✅ Make sure you have everything necessary for the trip. (follow the packing guide)

✅ Families needing to make a payment plan, request a scholarship, or want to make a donation should contact:

• Kate Passin @kpassin@csdecatur.net or Jordon Muse @jordon.muse@csdecatur.net

** Please note a quick update regarding 7th-grade fees: The original notice misstated the total as $281. The correct cost for all 7th-grade experiences this year is $231. You can click here to read the full letter and view the schedule of events.