Special EDge
November 13th, 2025
May 21, 2026
A Short Note
I hope you are all gearing up and looking forward to a long weekend! I hope you are able to take this time to get to to your favorite things so you're refreshed for the end of the year!
End of Year Check-Out Process
As we prepare for the end of the year, we wanted to share a new check-out process with you all!
Please schedule a bookings appointment or phone call with the records clerks.
You may book now but these meetings will not take place until the beginning of June.
During this meeting, the Records Clerks will be checking:
Learning Specialists:
All IEPs are completed and finalized
All progress notes are completed and finalized
All equipment lists are updated
High cost and staffing needs are submitted
Restraint and Seclusion paperwork have been turned in
If required for your role: All Senior Paperwork
Psychologists:
Evaluations finished and uploaded
Location of test kits have been verified
For PILOT participants: Medicaid logs are completed in SEAS until last day served
Speech and Language Pathologists:
All IEPs are completed and finalized
All progress notes are completed and finalized
Medicaid logs are completed in SEAS until last day served
Evaluations finished and uploaded
Audiometers have been turned in
If required for your role: All Senior Paperwork
Occupational Therapists:
Feeding protocols have been updated, completed, and sent to records
Evaluations finished and uploaded
Medicaid logs are completed in SEAS until last day served
All equipment lists are updated
When you have completed this meeting and have all of your paperwork complete, the admin who supports your site (Josh, Colleen, or Sara) will let your building administrator know that you have the GREEN LIGHT from Student Services to check-out for the year! 🙂
If you have any questions, please reach out to the coach who supports your site!
Attention Case Mangers: The High Cost form has been automated!
From Kristan Shobe:
Please use this link to get to the Smartsheet High Cost form. Be sure to fill it out for all students with 1:1 time, and those who have multiple services, including NEST, Bridges, and Student Services Secondary. If you are unsure if a student qualifies, fill out the form and I will make that determination. Thank you!
ESY Case Managers - ⭐NEW!⭐
⭐NEW!⭐
For ANY new students who qualify for ESY or who qualified at a meeting that was held after Spring Break, please reach out to Sara Young directly when the IEP is finalized. Thanks so much!
ESY Case Managers: Thank you for your support in connecting with families to find out which students intend to attend ESY! I appreciate you!
We have solidified locations for ESY! These locations are based on the students who have confirmed that they are attending with an effort to move as little equipment as possible and ensure the locations are close by one another to support transportation.
🏫 ESY Locations:
- Elementary - High Lakes Elementary School
- Secondary - Summit High School
📆 DATES for ESY: July 13-30 (Monday-Thursday ONLY)
HDESD Learning Labs!
Did you know that HDESD offers this Learning Lab website? It has many, many printable resources and even a video library!
Take a look to learn a little more about Guided Access!
Student Services Launchpad
Have you ever wanted all of the most important Student Services links all in one place?? You’re in luck! Look at our new Student Services Launchpad for tons of helpful links. We recommend that you bookmark this page or add a shortcut to your Drive for easy access!
Important Dates and Upcoming Events
- May 27: Teacher Directed SIW
- June 3: Building Directed SIW
- June 11: Last Day of School with Students
*CPI Registration: Click HERE
Action Items
- Review End of Year Check-out Process
- Complete High Cost
- Note the Paperwork Deadline - June 5!
- ESY Case Managers - Reach out to Sara Young with new students who qualify and continue to reach out to families you haven't heard from
- Utilize the Student Services Launchpad
- Save the Date for upcoming events
Contributions to the Blog
Do you have something you'd like added to the blog? Please reach out to Sara Young at sara.young@bend.k12.or.us if you'd like to share something!
Previous Blogs
Previous Special EDge Student Services Blogs: