Washington Woods Family Newsletter

Website: https://wwe.wws.k12.in.us

Location: 19750 Grassy Branch Road, Westfield, IN, USA
Phone: 317-867-7900
Facebook: Washington Woods Facebook

What a fun evening at our Fall Festival last week! Thank you to all of the families who came out to enjoy the evening together. It is always nice to see our Washington Woods community spending time together outside of the school day. A big thank-you to our PTO for planning and organizing another great family event! We appreciate all of the time and effort that goes into making these events happen for our families.

Just a heads up, with Tuesday being voting day, the local polls might change traffic patterns for morning drop off and pick up. Please plan ahead and be patient if there is more traffic on Grassy Branch than normal.

Parent-Teacher Conferences & Trimester Dates

Parent-teacher conferences are coming up! Unlike our previous open-house format, conferences will be scheduled individually with your child's teacher. These conversations are an important opportunity to talk about your child's academic progress, as well as their social and behavioral growth. Our goal is to connect with every family, so please be sure to communicate with your child's teacher if you have not yet scheduled a conference.

A couple of important dates to remember:

• November 12: Half day for students and the end of the first trimester.
  Dismissal at 11:00, buses leave at 11:15

• November 13: No school for students as teachers meet with families for conferences

A Quick Pick-Up Reminder

We appreciate our families who arrive a little early for parent pick-up! As you wait, please be mindful of leaving enough space for other vehicles to enter and exit the parking lot. We want to keep traffic moving safely and make sure everyone can get in and out without difficulty. Thank you for helping us keep our pick-up process safe and smooth for everyone!

Mrs. Baud

Thank you to the families that got the exceptions in through School Dismissal Manager. Please make sure you continue to put the changes in. This helps ensure they are dismissed to their club as planned.If an Exception is not entered, your child will be dismissed according to their usual dismissal plan. Thank you for helping us make dismissal run smoothly!

Attendance Procedure

Please use our new School Dismissal Manager app to enter absences, late arrivals, and early dismissals. When you use the SDM app to enter your absence, please include the reason. Once the absence is entered in the SDM app, you will not need to email or call the attendance line.

Monitoring Attendance

Please know, we have been monitoring attendance, and are noticing some are getting higher. Based on attendance procedures, we will be sending official letters to families that have 7 or more (excused/unexcused) so far this year. Please know, at this time, this is just to bring awareness. We will continue to work with families individually as needed if absences continue to increase.

We also monitor tardies, and will send letters to those who have had an excessive amount of tardies as well.

We want to partner proactively with families this year to assure our students are at school as much as possible! Please let us know if you need support in any way, and we are happy to work with you.

The holidays are quickly approaching!

The Westfield community would like to help Westfield families in need by providing gifts and assistance this holiday season. Gifts may be provided for any child in your home ages 0–18.

Please complete the following sign-up form. One form per family. Include all children ages 0–18 in your household.

Your Westfield School Counselor or Open Doors will contact you and share a pickup date at your school building. If you need pickup assistance, please contact your school counselor.

Please be as specific as possible about sizing and wish requests. Please keep gifts to $25 or less. No electronics, bikes, or large items.

Each child will receive 4 items:

• 2 items they NEED – for example, a hat, gloves, shoes, or socks

• 2 items they WANT – for example, a toy, game, skateboard, or basketball

Each tag represents approximately $25 in value, for an estimated total of $100 in gifts per child.

Please complete this form by October 25.

Unwrapped gifts will be ready for pickup the week of December 14. Your school counselor will send additional details.

Open Doors pickup will take place on December 12.

¡Las fiestas se acercan rápidamente!

La comunidad de Westfield desea ayudar a las familias de Westfield que lo necesiten proporcionando regalos para los niños durante esta temporada navideña. Se pueden proporcionar regalos para cualquier niño de su hogar de 0 a 18 años.

Por favor, complete el siguiente formulario de inscripción. Complete un formulario por familia e incluya a todos los niños de su hogar de 0 a 18 años.

Su consejero escolar de Westfield u Open Doors se comunicará con usted para informarle la fecha de recogida en su escuela. Si necesita ayuda con la recogida, comuníquese con su consejero escolar.

Sea lo más específico posible con las tallas y las solicitudes de regalos. Tenga en cuenta que los regalos deben costar $25 o menos. No se permiten artículos electrónicos, bicicletas ni artículos grandes.

Cada niño recibirá 4 artículos:

• 2 artículos que NECESITA – por ejemplo, gorro, guantes, zapatos o calcetines

• 2 artículos que QUIERE – por ejemplo, juguete, juego, patineta o pelota de baloncesto

Cada etiqueta representa aproximadamente $25 en valor, para un total estimado de $100 en regalos por niño.

Complete este formulario antes del 25 de octubre.

Los regalos sin envolver estarán listos para recoger durante la semana del 14 de diciembre. Su consejero escolar le enviará más detalles.

La recogida de Open Doors será el 12 de diciembre.

We are now welcoming Lunch Visitors!

Please sign up for only ONE visit per month and only one family member may visit at a time. *If you have a special need to have multiple visitors, please reach out to the office so we can check available space. Visitors MUST have a SafeVisitor registration on file.

Please do not bring outside food to share with anyone other than your child. We do not allow sharing food in the cafeteria.

We allow 4 visitors per grade level, per day for lunch. Due to limited space and some overlapping lunch times, visitors might be sitting at their child's table. All visitors must enter through Door 1 and check in and check out at the main office prior to going to the cafeteria. Visitors must stay in the cafeteria during their visit; they are not allowed to go back to the classroom or recess with the student. Use the link below to make your lunch reservation.

Sign Up on the Sign Up Genius below:

https://www.signupgenius.com/go/10C0545A9AA28A5F4C34-65506711-wwes

Lunch time portal is the place you can manage your child's lunch account, including putting money in the account and marking restrictions to your child's lunch choices. Please make sure you also check your child's transactions. If they take two entrees, they will be charged for both.

You can find the monthly lunch menus on our school website.

The Powerschool Parent Portal is an essential part of every WWS student's journey. Please visit and bookmark the link below for easy access. New families should have received a Parent Portal Letter via email, so please check for that (check Spam too!). You can alwaus email our Secretary at garverr@wws.k12.in.us for help. Also, you can now find your student's ID number in the upper right hand corner of Powerschool!

Log into Your PowerSchool Parent Portal Here

Vision Screening Notification

In accordance with Indiana Code (I.C. 20-34-3-12), all students in Kindergarten, 3rd and 5th grade are required to receive a near and far visual acuity screening at school. These are not comprehensive eye exams, after the screening you will be notified if it is recommended your child follow up with an eye doctor. Vision screenings at Washington Woods will occur on the following dates:

• 5th Grade- Thursday 11/19/2026- screenings done by Ball State Nursing students

• Kindergarten and 3rd grade students who are new to the district since their screening date or absent on their screening date will also be screened on 11/19- The previous dates were Kindergarten - 9/15/26, 3rd grade 10/6/26

• Students new to WWS district for the 26/27 school year in Grades 1, 2 and 4 will also be screened on 11/19/26.

If you do not want your child to participate in the vision screening, please send a written note or email to southworthk@wws.k12.in.us that includes the following

• Your child’s full name

• Date of birth

• A statement that you do not wish for them to participate in the screening

** Please note if your child wears contacts or glasses please ensure they wear them the day of their screening.*

Athletic Shoes in PE and Music

Students experience a ton of movement in both Physical Education and Music classes! As such, it's important that kids wear athletic shoes that can tie and remain securely on their feet. Both Ms. Michaelsen and Mr. Brinkman are seeing a fair amount of flip flops, sandals, crocs, slippers, and dress shoes that are a safety concern to both the child wearing the footwear as well as others that may trip and fall from shoes that have been accidentally kicked off. Please make sure that your child wears athletic shoes on PE and Music Day for the remainder of the year! Thank you!

Follow the WWES Music Room on Facebook to see what kids are doing in class!

Save the Date!

There are many music events on the calendar for this school year! Save the date for your child's event listed below. Contact Mr. Brinkman on TalkingPoints or through email with any questions!

The Fall Scholastic Book Fair is coming up November 9th - 12th! The PTO would love to have your help to make this a successful event for our students. Check out the volunteer sign up below if you are interested in helping during shopping hours. (Teachers are listed so you'll be able to see when your student is shopping.)

https://www.signupgenius.com/go/10C0A4EAFAF23A2F9CF8-67018502-scholastic

Our Fall Book Fair will run the week of November 9-13. Flyers will be coming home this week. We will be hosting a books-only fair during school hours, and each class will get a chance to shop during the week (look for that info from your student's teacher).

We will also be hosting family shopping hours Thursday noon-3 pm and Friday from 8 am-3 pm, when we will have the toys and gifts that aren't out during the week available for you to shop with (or without) your students! As always, we accept cash, cards, or Scholastic eWallet.

See what we expect to have in stock and set up your eWallet by visiting our Book Fair homepage: www.scholastic.com/bf/washingtonwoodses

IMPORTANT: If your student will be shopping on Monday morning, do not wait until Sunday evening to set up their eWallet. The Scholastic site will crash. It happens every time.

Stay in the know and up-to-date on school events and activities without ever lifting a finger. You can now subscribe to the PTO calendar on either Google or Apple! Just click the link for the format you want, and you'll always see what's ahead! Don't want to subscribe? The calendar is always viewable from the PTO website under the Calendar tab.

Subscribe to Google Calendar

Subscribe to iCal for Apple

Westfield Night with the Noblesville Boom is Nov. 10! Get tickets to this WWS-themed game night, which includes a limited edition Boom/WWS hat, at the link below.

Ticket sales also contribute to the Westfield Education Foundation to provide teacher and classroom grants.

Button: Get Tickets Here (link: https://www.noblesvilleboom.com/tickets/theme-nights)

Help local children stay warm! From September through October 15, families can donate new or gently used coats by sending them with their children to any WWS school and placing them in the collection boxes. Families can also register for the Westfield Coat Giveaway on October 31 at Crossroads Church. Registration ends October 8. Every coat helps a local child in need!

Register for Coats