Bits & Bytes

As the end of the school year quickly approaches, we wanted to provide you with important information on end of year procedures with regards to technology. This newsletter focuses on the following:

• District & Grade Level Specific
• Password Managment
• Google Classroom
  
• Google Take Out
• Summer Play

If you need assistance with anything stated in this Newsletter or would like to learn more, please feel free to contact Debbie Matchett or Ed Duclos for support.

Have a relaxing and restful summer!

The Ed Tech Team

Please click on the link below to view both district wide procedures as well as the ones specific to your academic level.

End of Year Technology Procedures

Self-Service Password Management System

• If you have not already done so, please enroll in the self-service password management system.
• This service will allow you to reset your network password, unlock your network account and change your password without the assistance of IT.
• CLICK HERE to learn how to enroll today.
  

Phishing Attempts

• An email containing a link that directs you to provide your username and password is a PHISHING attempt to steal your credentials.
• Do not click on any links received via email requesting confirmation of your username is password. Instead, delete the message.
• The technology department will never request your password in this manner.
• If you have followed the link and entered your credentials, please let IT know so that we can take steps to secure your account.
  

Student Work

• If you want to keep any student work as exemplars, make a copy of their work and place it in a folder in Google Drive so that you can have access to the work at a later date.

New Classrooms

• Automatically created Google Classrooms via LittleSIS will be pushed out Monday, August 5.

Copy a Class

• If you would like to make a copy of your class for next year, CLICK HERE to view how.
• NOTE: Your classes will not be managed by IT if you use a copied class. You will need to invite/add students to you class and remove students manually. Additionally, if your School uses Google Classroom Summaries, you will need to invite parents manually.

Archive Classes

• Make sure to archive your classes. CLICK HERE to view how.

With Google Take Out you can migrate content from your SWPS Google Apps account.

• When preparing to leave SWPS, you can take all or some of the work you have produced or stored within Google Apps with you.
  
• Shortly after leaving SWPS, your account will be removed and any work not taken will no longer be accessible.
• You must complete the process by August 2, 2018.

CLICK HERE to view instructions on how to migrate your content.

Take some time over the summer to try out one of the tech tools listed below. Click on the name of the app to view more information.

• EDpuzzle - Application that enables you to make instructional videos more engaging for students.
• Pear Deck - An interactive presentation tool used to engage students.
• WeVideo - An online video editor that that can be used on any device.
• QR Codes - An easy way to boost student engagement during classroom activities.