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Speaking of EMIS

EMIS Newsletter, April 2022

Speaking ofEMISEMIS Newsletter, April 2022

Principal Corner Principal Corner

Roster Verification 2021 - 2022 Timeline and newsletter: https://www.smore.com/hg5wj
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Discipline Errors

State Discipline errors have improved. If you have not had a Discipline Workshop with your EMIS Specialist, please be on the lookout for a Google Meet request.


Please check your Cognos EMIS Audit for ODE/GD (state discipline).


ODE/GD Discipline Errors Breadcrumb: Team Content folder>>>Students folder>>>EMIS Audit folder>>>GD


PowerSchool Discipline Report Breadcrumb: Team Content folder>>>Students folder>>>PowerSchool Folder>>>Power School Audit Folder>>>Powerschool Data Audit All Report


Please provide an update for the people responsible for Discipline Data: School Discipline Administrator - FY2022

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Address Updates - Pandemic-Electronic Benefit Transfer (P-EBT) Program Cards

It is imperative to enter address changes as soon as they are received. This is due to required updates from ODE for demographic data for Parents to utilize available resources.

  • Student Change of Information Form
  • CPS Proof of Residency Form


For P-EBT questions/confirmation, please send the student's name, date of birth and student ID number to Ebony Johnson. If the student is not listed, we will research and get back to you.


If the student is eligible, the Parent or Guardian will then need to follow up with Job and Family Services. For questions regarding P-EBT, Families will need to contact the P-EBT customer service line at 1-866-244-0071.

Pandemic-Electronic Benefit Transfer (P-EBT) Program | Office of Family Assistance

April 2022 EMIS Virtual Training April 2022 EMIS Virtual Training

  • High School Tuesday, April 26, 2022 9:00 a.m.
  • Elementary/ECE Thursday, April 28, 2022 9:00 a.m.
  • Customer Care/Student Services Thursday, April 28, 2022 1:00 p.m.


    Google Meet ID: https://meet.google.com/rur-rjnv-cpu


Principals/Administrators are copied as Courtesy but not required to attend.

Event Information

Agenda: High School

9:00 AM Welcome


9:05 AM Summer School and End of Year Processes - Barb Otten, Application Support Lead

April Training Links 2022


10:00 AM Summer Withdrawals & Transfers - Spring, FY2022 - Margaret Schear, EMIS Training Specialist


10:15 AM Break Out Rooms - Bring 5 EMIS or PowerSchool Errors to work on


10:50 AM Closing Comments, Exit Ticket/Post Survey


High School EMIS Virtual Training Google Meet: https://meet.google.com/rur-rjnv-cpu

When?

Tuesday, Apr 26, 2022, 09:00 AM

Where?

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High School - Click here to save to your calendar
Please attend as your schedule permits.
Event Information

Agenda: Elementary/Early Childhood Education

9:00 AM Welcome


9:05 AM Summer School and End of Year Processes - Lynn Helbig, Sr. Help Desk Technician

April Training Links 2022


10:00 AM Summer Withdrawals & Transfers - Spring, FY2022 - Margaret Schear, EMIS Training Specialist


10:15 AM Break Out Rooms - Bring 5 EMIS or PowerSchool Errors to work on


10:50 AM Closing Comments, Exit Ticket/Post Survey


Elementary/ECE EMIS Virtual Training Google Meet: https://meet.google.com/rur-rjnv-cpu

When?

Thursday, Apr 28, 2022, 09:00 AM

Where?

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Elementary/ECE - Click here to save to your calendar
Please attend as your schedule permits
Event Information

Agenda: Customer Care Center/Department of Student Services

1:00 PM Welcome


1:05 PM End of Year Process - Lynn Helbig, Sr. Help Desk Technician

April Training Links 2022


2:15 PM Summer Withdrawals & Transfers - Spring, FY2022 - Jeana Clark-Roberts, EMIS Specialist


2:45 PM Closing Comments, Exit Ticket/Post Survey


CCC/DSS EMIS Virtual Training Google Meet: https://meet.google.com/rur-rjnv-cpu

When?

Thursday, Apr 28, 2022, 01:00 PM

Where?

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CCC/DSS - Click here to save to your calendar

EMIS Virtual Meeting Rules of Engagement

  • Sign In not required; your Google Meet log in is automatically recorded upon entry.
  • Log in 15 minutes prior to your meeting start time to troubleshoot any connectivity issues.
  • Mute microphone once meeting begins including attendees by phone.
  • Use headphones with microphone to log in.
  • The Google Meet Q&A feature will be enabled for enhanced engagement - please Ask Questions there and the EMIS Team will respond accordingly. You will be able to interact with the questions of other participants through upvoting (thumbs up icon).
  • Don't see an Agenda topic you would like covered? Email Ebony Johnson Perhaps we can include your topic for this month or next. We are listening and want your input.

Exit Ticket/Post Survey

Your feedback is requested. Attendance and LaunchEd credit contact hours are recorded in the Exit Ticket/Post Survey provided at the end of each training. Sign Out requires your CPS Email and Employee ID.

Save the Date: June 7, 2022 EMIS Virtual Training 9:00 - 11:00 a.m. - Professional Development

High School; Elementary/ECE; Customer Care Center; Student Services

Back by Popular Demand...EMIS Star Awards will be presented.

Official Discipline Letter Template
Questions or Comments?

Please email: Heather Calhoun

Department of Positive School Culture & Safety
Click here: EMIS Training Manual
Your resource for Attendance; Discipline; EMIS Instructions; Enrollment & Withdrawal Procedures; etc.
Click here: Promise Center Reporting
Review step by step FD and Attendance instructions for students placed at The Promise Center
Click here: Enrolled Grade Level - EMIS Manual Update
Reminder - Please save: Elementary Schools - Remember to update the State Grade Level Equivalent on the FD tab. The student’s enrolled grade level and FD State Grade Level Equivalent should match for K-8 only.
Click here: 2021 - 2022 EMIS Virtual Training dates
EMIS Virtual Training Dates for Support and Sr. Support Specialists are scheduled for the Professional Development Dates or Conference days (No Students) excluding April 2022.
Visit: ITM Help Desk
513-363-0390
Option 1 - Software issues - PowerSchool, PowerTeacher, Schoology, Dashboard, Email, etc
Option 2 - Network & Hardware issues
Option 3 - Audio/Visual and Phone issues including voicemail passwords
Option 4 - Password ONLY Express Line

Click on the following images to access important EMIS documentation and references Click on the following images to access important EMIS documentation and references

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Student Proof of Residency Form

Residency includes the following: being physically present in a household for significant periods of time; where important family activities take place each day including sleeping, eating, working, relaxing and playing; where the parent receives mail or where the parent is registered to vote, if applicable. (Proving Residency: Proof of residency shall be required for all newly enrolled students and any student whose address changes.)
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Attendance During On Campus and Remote Learning

Attendance During On Campus and Remote Learning

Presented by Positive School Culture and Safety
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Withdrawals FY2022

Withdrawals FY2022
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Student Change of Information Form

CPS Student Change of Information Form

Also available in Spanish, French and Arabic


Additional CPS Forms: https://www.cps-k12.org/families-students/forms

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Common Acronyms used for Enrollment; EMIS

This form and other valuable information is available in the CPS Registration Tool Kit for Staff > EMIS

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Ohio Data District Data Exchange (ODDEX) Access Request Form

You must have an OH|ID account in order to receive ODDEX access.

Understanding ODDEX

Withdrawals - FY2022

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EMIS Team - Performance, Accountability and Testing (PAT)

  • Cathy Spellman, Interim Assistant Director of Performance, Accountability and Testing
  • Joyce Bird, EMIS Systems Manager
  • Jeana Clark-Roberts, EMIS Specialist (PreSchool, Montessori, Digital and West End)
  • Susanne Hagerty, EMIS Specialist (West Region)
  • Ebony Johnson, Project Coordinator
  • Beverly McKenzie, Lead Secretary
  • Wissam Sabbagh, EMIS Specialist (East Region)
  • Margaret Schear, EMIS Data Analyst (Central Region)

Email: emis@cps-k12.org
Website: https://sites.google.com/cpsboe.k12.oh.us/department-of-performance-acco/home?authuser=0
Location: 2651 Burnet Avenue, Cincinnati, OH, USA
Phone: 513-363-0170

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