KPS Attendance Procedures Overview
The attendance procedures are designed for all students. Good attendance will help students do well in school, college, and at work. It does not matter if absences are excused or unexcused, they all represent lost time in the classroom and lost opportunity to learn. Too many absent students can impact the whole classroom.
School is students’ first and most important job. They are learning about more than math and reading. They are learning how to show up for school on time every day, so that when they graduate and get a job, they will know how to show up for work on time every day. Students who attend school regularly are more likely to graduate and find good jobs. Set an example for your child. Show your child that attendance matters to you and that you will not allow an absence unless someone is truly sick.
All students aged six to sixteen are required to be in school according to state law. Parents/guardians are required by law to make sure their children attend school on a daily basis. Kalamazoo Public Schools (KPS) expects all students to attend school. A collaborative approach is used in educating young students, which includes the utilization of family support specialists, staff members and administrators to ensure that students attend school on a daily basis.
You can view the entire attendance procedures document here on our website.
Contact your child's school if you have any specific questions.
New Attendance Expectations and Support Starting on November 27, 2023 (the first day of trimester 2)
When your student has the following number of unexcused absences in a trimester, you should expect to receive the following notifications and support.
3 days of unexcused absences in a trimester
Letter or email to parent/guardian
Robo text or phone call
5 days of unexcused absences in a trimester
Letter or email to parent/guardian
In person, virtual or phone conference
10 days of unexcused absences in a trimester
Letter or email to parent/guardian
School attendance committee creates an individualized plan of support
15 days of unexcused absences in a trimester
Letter or email to parent/guardian
Referral to central office. The central office attendance team will make further recommendations that may include:
Parent(s)’/Guardian(s)’ Responsibility:
It is the responsibility of the parent(s) and/or guardian(s) to notify the student’s school as early as possible on the day of an absence and explain the reasons for the absence.
Written or email verification of a student’s absence by a parent/guardian is required (unless otherwise indicated by the appropriate administrator) and should be provided to the school the day after an absence.
Student absences are considered unexcused if documentation supporting an excused absence is not provided.
After 3 consecutive absences, a medical note from a physician may be required.
It is the responsibility of the parent(s) and/or guardian(s) to make arrangements with the teacher to obtain missed assignments due to absences.
What is an excused absence?
Student illness and/or appointment verified by the parent/guardian or medical professional
Medically verified extended illness or hospitalization
Attending a funeral
Religious holiday
Absence due to a subpoenaed court appearance
Any time missed due to KPS school transportation issues
Chronic Absenteeism
The state defines ‘chronic absenteeism’ as attending school less than or equal to 90% of the time. This includes all absences (excused, unexcused, suspensions, etc.). A student who misses more than half the day is considered absent for the day.
Chronic absenteeism not only impacts the absent student, it disrupts learning for an entire classroom when teachers have to repeat lessons for students returning to class.
When your student is out of school, for any reason, they are missing valuable instructional time.
Every six weeks, families will receive letters from the school if their child has an attendance rate of less than or equal to 90%.
There is an opportunity to learn about the absence procedures.
