The CP Tip Jar

All plans listed below are to be completed/submitted in the Future Ready Comprehensive

Planning Portal (FRCPP).

*Please see the graphic in the FRCPP Plan Summary for the release dates of the plans listed

below.)*

Comprehensive Plans

Not sure what Phase your LEA is for Comp Planning?

• Check the Master List here.

Phase 1 - Due October 31, 2023 (Extension granted by PDE)

• Click here to view the Phase 1 letter sent out by PDE on 1.17.23.

Phase 2 - Due March 31, 2024

Phase 3 - Due March 31, 2025

Note: The most recent submission due date for Phase 2 and Phase 3 plans was 8/30/22.

Implementation of the Comprehensive Plan can begin as soon as it is approved by PDE but

must begin by:

Phase 1 – July 1, 2023 (Plan covers July 2023 - June 2026)

Phase 2 – July 1, 2024 (Plan covers July 2024- June 2027)

Phase 3 – July 1, 2025 (Plan covers July 2025 - June 2028)

Special Education Plans:

Phase 1 - Due May 1, 2025

Phase 2 - Due May 1, 2023

Phase 3 - Due May 1, 2024

K-12 Guidance Plan (339) - UPDATED as of 3/11/22

Phase 1 – March 31, 2024

Phase 2 – March 31, 2025

Phase 3 – March 31, 2023

CATS

New programs due May 31, 2023

Flexible Instructional Days

Due June 1, 2023

School Improvement Plans

Due June 30th - August 31, 2023

Safe Schools Reports

MOU with Local Police Department due June 30, 2023

Bullying Policy Report due July 31, 2023

Fire Drill and Security Drill Report due July 30, 2023

Safe Schools Annual Report due July 30, 2023

School Reconfigurations

Due July 31, 2023

• This link will allow you to see all of the release and due dates for the Plans/Reports within the FRCPP.
• It will also help you identify which plans/reports are required for your particular LEA.

• These open office hours are held from 3:00 pm - 4:00 pm on the 1st and 3rd Tuesday of each month via Teams.
• To join a session, click here. (No registration required.)
• Sessions will have a brief announcement section followed by an open Q&A.

The chart here will help LEAs determine:

• who needs to sign off on each plan.
• if the plan requires Board approval.
• if the plan requires a public review period.
• how frequently a plan is required to be submitted.

A mandatory pre-recorded webinar was released on April 1, 2021, for all school districts identified in Phase 3. It can be accessed by clicking here.

• The purpose of the webinar was to train school districts on the Special Education Plan requirements and the new FRCPP system.
• Special Education Phases for LEAs are aligned with the Phases assigned for Comprehensive Plans. Refer to the Comprehensive Plan Master List here.

Important Reminders:

• Users must be assigned to the Special Education Plan by the LocalUserAdmin in the "Admin" tab of the FRCPP and assigned the appropriate roles to be able to complete it.
• The Superintendent/CEO information within the "Profile" page is populated from EdNA. If the information is incorrect, please make the changes in EdNA and then allow 48 hours for the integration to occur.
• The print function is available for Special Education Plans within the "Plan Reports and Print" tab.
• If you have any questions about the Special Education Plan process or the transition to the Future Ready Comprehensive Planning Portal, please do not hesitate to contact your assigned Special Education Advisor.

Submitting a Special Education Plan Revision Notice (SEPRN)

• LEAs who have submitted their Special Ed Plan and had it approved in the FRCPP will now complete any SEPRNs within the FRCPP. Click here to access the directions (Phases 1 and 3)
• LEAs who have not submitted their Special Ed Plan and had it approved in the FRCPP yet will continue to complete any SEPRNs within the Comp Plan App. Click here to access those directions. (Phase 2)

Dual Credit Fast Facts:

Dual Credit Agreements: Effective with the 2022-2023 school year (see Dual Credit Agreement BEC)

• All school entities enrolling secondary students must enter into at least one dual credit agreement with an IHE approved to operate in Pennsylvania.

• To qualify, the students must be able to be enrolled in the LEA and IHE and receive credit from both agencies.

• School entities are required to submit copies of their dual credit agreements and other facts related to dual enrollment via FRCPP and PIMS annually. The agreements are to be uploaded in the FRCPP in the following places:

• PDE Approved CTE Program Articulation Agreements

• FRCPP --- Reports --- CATS

• Charter Schools

• FRCPP --- Reports ---- Charter School Annual Report

• Any articulation agreements not uploaded into CATS or Charter School Annual Report

• When Comprehensive Plan is open

• FRCPP --- My Plans --- Comprehensive Plan --- Set --- Related Academics --- Articulation Agreements

• When Comprehensive Plan is approved,

• FRCPP --- My Plans --- Comprehensive Plan --- Plan Monitoring --- Articulation Agreements

Note: Articulation agreements do not need to be uploaded more than once except charter schools in the following situations:

• A charter school begins a new agreement prior to the Charter School Annual Report opening. Then, the charter school must upload it to the Comprehensive Plan to meet the 30-day requirement. Once the Charter School Annual Report opens again, the charter school needs to upload the new agreement.

• A charter school uploads an articulation agreement into CATS. The same articulation agreement must be uploaded into the Charter School Annual Report.

Not sure what Phase your LEA is for Comp Planning?

• Check the Master List here.

Reminder: Ready, Set, Go, along with the Induction Plan (Chp 49), Professional Education (Act 48) Plan, and Gifted Education Plan (Chp 16) require a 28-day public review and Board Approval.

• Click here for directions on how to print the Comprehensive Plan and State Required Reports for public inspection.

To help organize your planning efforts, the PA Planning Team and IU contacts across the state have developed suggested timelines for your reference. Feel free to use these to organize how your LEA will tackle the comprehensive planning process.

• Phase 1 LEAs (2023 Submission)
• Phase 2 LEAs (2024 Submission)
• Phase 3 LEAs (2025 Submission)

CAIU CP Google Site

• This website contains a plethora of resources for all things related to Comp Planning and the FRCPP.

Changing LocalUsers or LocalUserAdmins at the School Level to the District Level

• This document will help the Local Security Administrator (LSA) remove any users who are registered at the School Level and add them at the LEA level, which is how we recommend ALL users now be registered.
• This document will also help the LocalUserAdmin add the users to the appropriate plan/reports within the Admin tab of the FRCPP.

Accessing the FRCPP and Gaining Access to LEA and School Plans

This document includes:

• a thorough explanation with screenshots on how to register for the FRCPP and gain access to plans.
• directions for the LocalUserAdmin on how to assign users to plans and give them permissions to those plans.

Selecting the Correct User Role for the FRCPP

• This document highlights the differences between the LocalUserAdmin and LocalUser roles to help determine which role to register for. (Note - users can only hold ONE of these roles, not both.)

Helpful Hints for Submission of Plans Within the FRCPP

• This document provides troubleshooting ideas for the most common issues we see when people are working within the FRCPP and unable to submit and/or sign off on plans.

Tips for Uploading Affirmation Statements, Signing-off, and Submitting

• This document provides specific tips for uploading affirmation statements, signing off on plans, and submitting plans.

Plans Requiring Revisions

• This document provides an interpretation of the symbols users will see within the plan that requires revisions and provides guidance on how to resubmit.

Printing a Plan/Report

• This document outlines how to download a Word/PDF version of a report/plan.
• This feature allows you to easily create a report for the Comprehensive Plan, Induction Plan, Gifted Education Plan, and Professional Development Plan that can be posted for the required 28-day public review period.

Pennsylvania Continuous Improvement Resource Site

• This website serves as a resource for school and district leaders, as well as school improvement facilitators and consultants, as part of Pennsylvania’s System for LEA and School Improvement.
  
• Click here to access the Federal Programs Compliance Requirements for School Improvement Plans for 2022.

If you are experiencing issues with sign-off or submission of a plan, please review this checklist.

Users can only have one role - LocalUser OR LocalUserAdmin.

• The only people who should register as LocalUserAdmin at the district level are those who would assign plans and permissions to users in the district who register for the FRCPP. (Chief School Administrators, Assistant Chief School Administrators)

• We recommend all LocalUsers register at the LEA level (branch 0000) and NOT the school level.

Every plan/report a user needs to complete must be assigned with appropriate permissions by LocalUserAdmin in the Admin tab of the FRCPP.

• The exception to this is the COVID Survey - this does not need to be assigned.
• Multiple permissions can be assigned to multiple people.

For a successful Superintendent/CEO/Executive Director sign off, and submission his/her name and email must be an exact match with what’s listed in EdNA and within the Profile page of a plan.

• This is the same for anyone who needs to sign a plan/report (i.e. Induction Coordinator, Professional Development Coordinator, Points of Contact, etc.)
• When an LEA adds new Chief School Administrator information in EdNA, the LEA should also email their paperwork to RA-EDFRCPP@pa.gov, so it can be processed upon submission.

When a plan is returned for revisions, the Ready, Set, Go portion must be resigned and resubmitted.

• The red exclamation marks where the revisions were required will not disappear as they need to be manually checked by PDE.

Plan Monitoring

• Once a plan has been submitted, the "Plan Monitoring" tab will become active.
• Within this section, you can monitor your progress toward your measurable goals, action plans, and action steps.
• You will not be able to adjust your measurable goals but you will be able to make adjustments to your action plans and professional development needs.
• Click here to access a user guide that will help you navigate and complete the Plan Monitoring section of Comprehensive and School Plans.

When a new Comprehensive Plan goes live:

• The "Ready" section will be prepopulated for users.
• The “Set," "Go," and all State Required Reports which are submitted as part of the Comprehensive Planning process will need to be updated.

When a new School Improvement Plan goes live:

• The "Ready" and "Set" sections will be prepopulated for users.
• The "Go" section will have "analyzing" and the measurable goals prepopulated and users will be able to add in new targets.

*Please note:

• No pre-population will occur between a school-level plan and a district-level plan unless the LEA is a single entity. In that case, the school and the LEA Comprehensive Plan are one and the same. Therefore, a single entity will check and update Ready, Set, Go yearly if they are designated (CSI, ATSI, TSI, Schoolwide Title 1).

When system maintenance needs to occur within the FRCPP, users will see a message a few days before in the "News and Updates" on the FRCPP Home Screen.

CATS

• The CATS System is open in the FRCPP.
• If you have questions about the CTE Program Approval Application review process, please contact the CTE Program Approval Support Team at ra-vocteched@pa.gov. If you have technical questions about the system please contact the FRCPP Team at RA-EDFRCPP@pa.gov.
• Click here for the information that was sent out via PennLink.

Safe Schools

• Any user assigned to Safe Schools in the "Admin" tab of the FRCPP will have access to all the reports that apply to Safe Schools (Bullying Policy Report, Bus Evacuation Report, Fire Drill and Security Drill Report, Memorandum of Understanding with Local Police Department Report (2023), Safe Schools Annual Report).

K-12 Guidance Plan (339)

• The K-12 Guidance Plan (339) is available in the FRCPP for all phases.
• Only LEAs who send students to a CTC or have CTE programs are required to complete the plan.
• Click here for the Master Phase configuration list. (This is now aligned with Comp Plan and Special Education Phases.) The following letter went out to the field on 3/11/22 to address the change in phases for LEAs.
• If you need assistance completing the K-12 Guidance Plan, a how-to guide can be found here.
• Guidance Plans are due the year after the Comprehensive Plan is due.

To access a variety of materials from previous webinars and other helpful documents to assist you with the FCRPP and Comprehensive planning process, click here.

Act 13 Educator Effectiveness Resources Toolkit and Webinar Series

With the implementation of Act 13 Educator Effectiveness, the Department has published a toolkit and offered a set a series of webinars to address critical topics surrounding the effective implementation of Act 13.

The sessions listed below were designed to inform the implementation of Act 13 Educator Effectiveness. The recorded sessions are posted here.

The topics included:

• Toolkit Overview/Rating Forms
• Interactive Toolkit: A Deep Dive
• Frequently Asked Questions: TPE, IEP Goals Progress, and Employee Categories/Ratings
• Student Performance Measures/Performance Templates
• Rating Tools

Act 13 Office Hours with Amy Lena

The Act 13 sessions listed below are designed to support the implementation of Act 13 Educator Effectiveness.

Topic: Educator Effectiveness Open Office Hours

Description: This session will address frequently asked questions as well as an opportunity for attendees to ask questions relative to Educator Effectiveness implementation and processes.

Date(s) Offered:

• May 25, 2023 – 12:00-1:00
• June 22, 2023 – 12:00-1:00
• July 27, 2023 – 12:00-1:00
• August 24, 2023 – 12:00-1:00
• September 28, 2023 – 12:00-1:00

Link Information: Microsoft Teams meeting (no registration is needed.)

Join on your computer or mobile app

Click here to join the meeting

Meeting ID: 224 532 637 16

Passcode: NoLP3t

Download Teams | Join on the web

Or call in (audio only)

+1 267-332-8737,,978120212# United States, Philadelphia

Phone Conference ID: 978 120 212#

Find a local number | Reset PIN

Recording or transcription of this meeting may not occur without consent of all participants, as required by law, and must adhere to Commonwealth policies. For more information click the legal link.

Please choose one option below for support requests.

• If you would like support with content requirements for the portal, please contact the FRCPP Support Team at RA-EDFRCPP@pa.gov.
• If you would like support with technical issues, please contact the PA Planning Team at paplanning@caiu.org.
• Use this Google Form to request content or technical assistance with a plan.

Need to contact an RA Account at PDE?

• Check out this list with the most common RA Accounts for the Department.

Professional Learning Resources from the 2021-2022 School Year:

• Click here to access the professional learning recordings from the 2021-2022 school year.
• All webinars and virtual professional learning sessions are recorded and available through the PVAAS playlist on PDE’s YouTube channel.

Professional Learning Opportunities for 2022-2023

• Click here for recordings of sessions offered.

PA Data Powershots

• PA Data Powershots are short videos, generally, less than 10 minutes, designed to support educators in the understanding and use of data within the context of decision-making at the district, school, grade/subject, classroom, and student levels.
• Each PA Data Powershot is focused on a specific concept, skill, report, or use of data – and can be used for individual educator learning or within larger groups such as data team meetings or professional learning communities.
• Access the PA Data Powershots

Please contact pdepvaas@iu13.org if you have any questions or if the team can be of assistance.

Join the PA Planning Listserv!

• For all the latest and greatest information regarding Comprehensive Planning, head to http://mailinglist.caiu.org.
• Click on "PA Planning" and then select "Subscribe."
• You will receive an email confirming your subscription, so please be sure to look for that and accept the request.