Shady Cove School Newsletter

Message from Principal

February marks a fresh start as we begin the second half of the school year. This is a great time to celebrate your child’s progress and set new goals together. Please remember you can access your child's report card in the ParentVue App. Take a moment to recognize their hard work—whether it’s mastering a new skill, showing perseverance in a challenging subject, or demonstrating kindness toward others. Encouraging your child to reflect on their strengths and areas for growth can help them build confidence and motivation for the months ahead.

As partners in your child’s education, we value open communication and your involvement. Staying connected with teachers, checking in on progress, and reinforcing learning at home all contribute to student success. If you ever have questions or concerns, please don’t hesitate to reach out—we’re here to support your child.

Interim Principal Dr. Karen McKenzie

Thank you for your continued support—we look forward to a great second semester together!

If you need to reach out to me, email works well for me. My email address is mckenziek@eaglepnt.k12.or.us.

Dates to Remember

2/2 PTO Meeting @ 6:00pm

2/6 Wolverine Assembly

2/16 No School

2/26 Immunization Exclusion Date

2/27 No School

3/2 PTO Meeting @ 6:00

3/8 Daylight Savings Time Starts

3/23-3/27 No School Spring Break

Immunization Exclusion Date

Oregon’s annual immunization exclusion day for the 2025-2026 school year is February 25, 2026. By this date, all children in public/private schools, preschools, and childcare must have up-to-date immunization records or valid exemptions on file, or they will be excluded from attendance. Please make sure if you have gotten a notification that your child is not up to date that you take care of what needs to be done before this date. Your child will not be able to attend starting 2/25 if not.

Requirements: Students must be current on required vaccines or have a documented medical or non-medical exemption.

Any questions? Call Pepa (541)830-6220

FEBRUARY CHARACTER TRAIT- HONESTY

This month we are having conversations and experiences with our scholars to help us develop the social-emotional skill of Honesty! We are using this definition at school:

Honesty: is being truthful in what you say and do.

One way to think about Honesty is “being truthful in what you say and do.” Practicing Honesty helps strengthen our relationships and reduce stress.

Honesty is 1 of 3 traits we will or have focused on throughout this year that helps students Be Well. Throughout the school, students will be developing skills like emotion regulation, positive self-talk, and stress-management.

Here are some questions you may want to ask and talk with your child at home to connect what we are doing at school. These are great conversations to have around the dinner table.

Can you share or show me what Honesty means?
Why is it important to know how something makes you feel?
When you are Honest, how does it make you feel? Why?
How do you know if you are being Honest with yourself?
Share how being Honest with ourselves can help us to be more confident, calm, or focused when we are feeling stressed.

LOST AND FOUND

Please ask your child or come in and check the lost and found. We have an enormous collection of unclaimed clothing. Unclaimed Items will be disposed of twice a year so please stop in next to the office to check for missing items.

School Breakfast Reminder

Reminder about Breakfast at School

We open our gates at 7:47 a.m. (8:47 a.m. on Wednesdays) for students who would like to eat breakfast at school. Please remember that breakfast service in the cafeteria ends promptly at 7:55 a.m.

If students arrive after this time, they should eat at home before coming to school. We’ve noticed many students coming in right as the bell rings and still trying to grab breakfast, which is causing tardiness to class.

In the event of an emergency, we will have a small snack available in the office.

Thank you for helping us ensure that students start their day on time and ready to learn!

Winter Weather and Bus Routes

Winter road conditions may affect bus routes. Our goal is for students to get to and from school safely. You can find updated info by clicking on the link below.

Free Tutoring

This is not sponsored by EPSD9 but we didn't want our community to miss out:

One of Jackson County Library Services' databases Brainfuse HelpNow. This is a truly beneficial resource for students throughout their educational career as it provides free tutors online daily with both English and Spanish speaking instructors, a writing lab for constructive feedback on assignments within 24 hours, college entrance exam/GED/US citizenship test prep, FASFA assistance, and more. Here is a direct link to the website: https://remote_jacksonhn_or.svc.brainfuse.com

If you have any question you may reach out to Bella Silva, Education Services Specialist at Jackson County Library Services, 541-774-6420, jcls.org

SHADY COVE PTO Facebook- click here

BECOME A VOLUNTEER

Classroom parties and field trips are starting to pop up, as well as, parents wanting to volunteer in the classroom on a regular basis. ONLY those that have applied and have been approved through our district volunteer process will be allowed to participate in volunteering. This process is for the safety of all of our scholars.

Anyone may apply to become a volunteer. Before taking part in a volunteer activity, applicants must complete a criminal background check.

If you would like to become a volunteer please apply online by clicking here .

Volunteer Information/Expectations:

ENGLISH

SPANISH

To access the Volunteer Information on our District Website, CLICK Here

School Hours

Monday, Tuesday, Thursday, Friday
7:47-8:00am* Drop off time and breakfast
8:05am Tardy bell rings
2:55pm Dismissal

Wednesday
8:47-9:00am* Drop off time and breakfast
9:05am Tardy bell rings
2:55pm Dismissal

*Students are not allowed on campus prior to 7:47 am (8:47 am on Wednesdays) unless they are riding the bus.

Busing

Our buses get to our school prior to student drop off times. Buses will drop students off, students will go to the cafeteria to eat breakfast. These students are supervised by an instructional assistant. These are the only students that will be permitted to be on campus prior to 7:47 am. (8:47 am on Wednesdays)

Please be in contact with transportation (541-830-1245) if you have any questions about pickup or drop off times. Bus routes are also located on our district website under transportation.

iPad Protection Plan

iPad Protection Plan is $25 per student. It may be paid through ParentVue or by sending check or cash to school with your scholar. We highly recommend this insurance. You never know when an accident is going to happen. If you have not paid the insurance then you will be responsible for the cost to fix or replace the iPad.

IPad Protection is an annual fee. If you had the iPad Protection Plan for the 2024-25 school year it is still effective until September 2, 2025. During the 2025-26 school year, EPSD9 will continue to offer an optional iPad Protection Plan to students and families. The annual iPad Protection Plan will be effective from September 2, 2025-September 1, 2026. The cost for the Protection Plan is $25.00. Without this Protection Plan, students will be responsible for all repair or replacement costs. If your student did not have the iPad Protection Plan for the 2024-25 school year, students will need to bring their iPad to the office to verify the condition of the iPad prior to acceptance of your Protection Plan payment. Please click on this link for more information on iPad Protection Plan.

Personal Electronic Devices

As we continue the 2025-26 school year, we would like to review the Eagle Point School District 9’s expectations for student use of Personal Electronic Devices (PEDs) during the school day. EPSD9 is expanding on its policies from last year to include a cohesive PED expectation District-Wide. This is in accordance with Executive Order No. 25-09 issued by the Governor.

The purpose of this statewide order is to create focused, distraction-free learning environments where students can thrive. Research continues to highlight the negative impact that personal electronic devices and social media use have on student well-being and learning. This Executive Order, along with this Guidance from the Oregon Department of Education, urges school districts to establish rules that protect instructional time and support student mental health.

In EPSD9, the expectation is about creating space for thinking, learning, and partnership between students, families, and educators. We understand that changes like this may feel significant, especially in a world where devices are deeply integrated into daily life.

What is a PED?

Any portable, electronically powered device that is capable of making and receiving calls and text messages and accessing the internet independently from the school’s network infrastructure. This does not include a laptop computer or other device required to support academic activities (i.e., school-issued iPads). This includes, but is not limited to, cellular phones, smartphones, smartwatches, Bluetooth devices, earbuds and headphones, and other internet-capable electronic devices.

What This Means for Students In compliance with the Governor’s Executive Order and out of respect for the learning environment:

While on campus, PEDs must be turned off and stored in a locker or backpack from the start-of-day bell until the end-of-day bell.
PEDs may not be stored on your person (excluding backpacks) during the school day.
Parents/guardians who need to contact a student during the school day should call the school office to leave a message.
Exceptions will be made for students with documented medical needs, lEPs, 504 plans, or other approved accommodations.
Schools will address violations through progressive interventions that do not remove students from instructional time.

The phrase “Off and Away During the School Day” will be consistently communicated District-Wide, to help students and staff remember this expectation and to stay unified. This initiative is about connection and well-being. We believe that by working together - students, families, educators, and our broader community—we can make this space real and meaningful.

Students who violate this regulation are subject to:

Verbal warning and redirection (first week of school only)

Student loses PED for the day; pick up in the main office after school day.
Student loses PED for the day and gets two days of lunch detention. Parent will be notified. Parents will pick up PED in the main office after school day.
Student loses PED for the day, three days of lunch detention, parent/guardian must pick up PED after school day, sign PED Contract.
Referred for Defiance (See Discipline Matrix ).

Note: Disciplinary measures specific to PED violations shall not result in lost instructional time.

Our goal is to ensure consistency, clarity, and care in implementation. Thank you for your support as we move forward together.

Reporting Student Absences

If your student will be absent for the day, please call our office at 541-830-6220 or email cortezp@eaglepnt.k12.or.us. Thank you for helping to keep our school healthy by keeping students home when they have a fever over 100.4, are vomiting, have diarrhea, or have a new unexplained rash. If they miss school due to a doctor or dentist appt please ask your doctor's office for proof of visit and email or fax to (541)830-6226.

Canvas - Parents as Observers

Eagle Point School District uses Canvas, a learning management system (LMS) to provide teachers, students, and families tools that enhance learning and communication both inside and outside of the school building. Teachers use Canvas to deliver course materials, contact information, and utilize the calendar feature, which puts all of your child's assignments and other important date information for all courses into one, color-coded calendar. Canvas helps keep a student's school life simple, as all course information is found within one tool, not scattered across many. How to access my student's CANVAS as a parent observer. Here is a link to more information regarding Canvas. (Some of our primary teachers also use SeeSaw. Please contact your child's teacher for more information about if they use SeeSaw.)

Additional Dress Code Information

Cologne and perfume should be limited due to safety and allergy concerns.
Dressing in layers allows for comfortable weather changes throughout the day. Please be sure to label your child’s clothing.
Students should wear comfortable clothing that will allow them to participate in school activities.
Student shoes should be appropriate for playground play and please note your child’s PE schedule in order to send your child to school with the appropriate footwear for PE activities. Flip flops, platform sandals, or high heels are not safe footwear at school and are highly discouraged.
Any clothing that is considered to be gang related will not be allowed.
Unusual hairstyles that are distracting to the learning environment, need constant attention, or obstruct the student’s vision are discouraged.
Keep your hands, arms, legs and clothing free of writing or markings. Sharpies are not allowed for student use at school.
All decisions of dress and grooming appropriateness are at the discretion of the principal or the principal’s designee.

Footwear

Student shoes should be appropriate for playground play and please note your child’s PE schedule in order to send your child to school with the appropriate footwear for PE activities.. Flip flops, platform sandals, or high heels are not safe footwear at school and are highly discouraged.

Water Bottle

Water is essential. Please remember to send your student to school every day with a refillable water bottle. Water bottle filling stations are available for students to refill their water bottles as needed.