✅🍎 July Summer Planning

📚 HSC Suggested Core Class Schedule
🤝 Join the HSC Substitute List

🙋 Parent Volunteers

📢 Social Media Spotlight

📱 This Month's Marketing Focus

💡 Michelle's Tip of the Month

The new school year is quickly approaching, and we are excited to continue preparing for a successful fall semester. This month's newsletter includes important updates, reminders, and action items to help keep everyone on track as enrollment continues to grow. Thank you for your ongoing support, flexibility, and commitment to serving our HSC families.

Warmly,

Michelle Holiday
Executive Director
HomeSchool Campus

The Instructor Agreement will be emailed to you this week.

If you're a new instructor, please reach out to Michelle Holiday if you have any questions after reviewing the agreement. Returning instructors are also encouraged to contact Michelle with any questions or if anything needs clarification. Please watch for an email from Craig Holiday containing the agreement and the submission deadline.

We now have a NEW public HSC Events Calendar on the HSC website where instructors can schedule and promote Virtual Meet & Greets and Virtual Orientations for families.

The shared calendar helps prevent scheduling conflicts and provides families with an easy way to RSVP directly with you.

Detailed instructions are available in the Marketing Tools Edition of the HSC Newsletter (located in the Instructor Portal under HSC Newsletters).

Please make every effort to schedule at least one event.

This is one of the easiest ways to introduce yourself to prospective families from the comfort of your own home. Simply choose a day and time, share a brief overview of your class (or classes), and answer any questions families may have.

Your event can be as short as 15–30 minutes—even meeting with just one or two interested families can make a lasting impression. Families often share positive experiences with friends, helping your classes continue to grow.

You are welcome to schedule multiple events throughout the enrollment season. Calendar time slots are reserved on a first-come, first-served basis.

Parents are excited to hear from their instructors!

Even a short welcome message helps build trust, establish a connection, and create excitement for the upcoming semester.

While reaching out, please also introduce your payment process. Many families are new to homeschooling or new to HSC and may appreciate a little extra guidance.

We recommend checking your roster regularly. The Enrollment Date is a helpful reference when determining which newly enrolled families may still need to be contacted.

To help bring students back who have unenrolled, you can view their contact information directly in your Instructor Portal. Click on the number listed under the "unenrolled" column for your class. This will open a list with parent contact details. We recommend checking this list every few days and reaching out to families. A quick message to ask if they have any questions or need clarification might encourage them to re-enroll.

Please note: You may not receive an email notification each time a student unenrolls. We have a monthly limit on total unenrollments, so checking your roster regularly helps us manage this more effectively.

Please consider creating a Welcome Letter and/or recording a Welcome Video for families to view in their Family Portal.

Even a short welcome letter can make families feel valued and reassured that you're excited to have their student in class.

1. Compose and format and save your Welcome Letter in your Google Drive
2. Copy the shareable link to your letter
3. Log in to your Instructor Portal
4. Select the term (Fall or Spring)
5. Click on "View/Edit Class Details" for each of your classes
6. Scroll to the "Welcome Letter" field
7. In the text box, type: "Welcome Letter"
8. Highlight your text "Welcome Letter"
9. Click on the Link Icon 🔗 in the Tool Bar at the top right of the window
10. Paste your sharable Link into the URL Field
11. Click 🆗 to save your link

1. Log in to your Instructor Portal
2. Select the term (Fall or Spring)
3. Click on "View/Edit Class Details" for each of your classes
4. Scroll to the bottom to find the "Welcome Video" field
5. Upload your video file – your video will display inside the Student Portal
6. For your welcome video, shoot your clip in LANDSCAPE mode (hold your phone horizontally)

Inside your Instructor Portal, please keep your info current in the textbox labeled, 'Payment Method Details'. This section is used to detail how and where families can send you payment.

• Login to your Instructor Portal
• Click on the link: 'View and Edit Instructor Profile'
• Scroll to the 'Payment Method Details' textbox
• Follow the instructions that are in red text

Review your class rosters to determine whether each student is using charter funding or paying privately.

Private-pay families: Please contact them promptly with your payment instructions.

Charter families: Encourage them to submit their purchase order request as soon as charter funding becomes available.

As outlined in the HSC Instructor Agreement, instructors should receive either full payment from private-pay families or an approved purchase order for the full semester amount from charter-funded families before the first day of class whenever possible.

Many parents feel overwhelmed when selecting classes each year. To make planning easier, HSC offers suggested core class pathways by grade level.

Each image on the website links directly to a filtered class schedule showing recommended core classes for that grade. From there, families can easily add electives and explore additional scheduling options.

Please take a few minutes to familiarize yourself with this feature on the HSC homepage so you can confidently assist families who ask for guidance.

We have a resource for finding a substitute in the event that you are absent, BUT we need YOU to complete the form so there are substitutes available when another instructor is in need.

• Login to the Instructor Portal
• Click on the "Put Me On the Substitute" List
• Click on the blue "Find a Substitute" button to see your entry as well as those of others

Thank you for participating!😃

Many instructors enjoy having parent volunteers assist in their classrooms throughout the school year. If you plan to have parent volunteers regularly helping with students, please be sure to review any applicable state requirements, including mandated reporter training and any other volunteer requirements that may apply.

As an independent instructor, you are responsible for ensuring that anyone who regularly volunteers in your classroom meets any applicable legal, insurance, and safety requirements. This may include:

• Completing annual Mandated Reporter Training (if required)
• Maintaining a copy of any required certificates or documentation
• Conducting criminal background checks when appropriate
• Confirming with your insurance provider that your policy extends coverage to parent volunteers

Taking these simple precautions helps protect your students, your volunteers, and your classroom.

💡 Content Ideas

What to post:

• A photo of your teaching space or classroom setup.
• A short introduction sharing why you love teaching homeschool students.
• Your favorite hands-on activity or project from past classes.
• A quick "Meet Your Teacher" video (30–60 seconds).
• An invitation to your upcoming Virtual Meet & Greet.
• A fun fact about yourself or a favorite hobby outside the classroom.

🚀 Marketing Checklist

✔ Post about your classes on your own social media.

✔ Share your post in homeschool Facebook groups.

✔ Share your post in charter school communities (where permitted).

✔ Invite HomeSchool Campus as a collaborator on your Facebook and Instagram posts.

✔ Schedule and promote a Virtual Meet & Greet.

✔ Email a class flyer and short class description to HSCflyers@gmail.com

Small preparations today create a smoother first week. Organize materials, test technology, prepare your welcome message, and think about how you want every student to feel when they walk into your classroom. Families may remember your lesson, but they'll never forget how you made them feel.