Student and Family Guidelines 26-27

After school activities and clubs typically run Monday through Thursday. We do not have Friday athletic events or clubs (except for Ski Club which runs for a very specific period of time during the winter). More information about clubs, activities and athletics will be shared via the weekly Friday newsletter.

If a student needs to ride a bus with a friend, families must send a dated note to the office stating the names of the students involved. Without a note, SOMS will have to contact the parents of both students. If contact can’t be made, SOMS cannot allow the bus pass.

If a family knows in advance that their student will miss school for an extended period of time, notify the office 1 to 2 weeks prior to the absence. The office will provide an “Advanced Make-up form”. This form is used to notify staff of the absence and to help organize homework for the student.

If a student accumulates 5 to 10 partial or full days of absences you will be receiving an attendance letter. Please read the VASD attendance policies carefully.

Please refer to VASD’s Progressive Response Plan for the general consequences of using cell phones in school.

School Nurse: Emily Wilfer, (608) 845-4015

Lockers are provided for storage of student materials, coats, etc. It is the student's responsibility to keep the locker clean and orderly, inside and out. Decorating lockers is not allowed unless it is school initiated. Writing on lockers with any type of marker is not allowed. Any damage, repair, or clean up of lockers will be charged to the student.

• The locker is not the student's private property and may be opened and searched by school administration.
• Security of personal property is the responsibility of each student. The school cannot and will not accept responsibility for the valuables of students.
• Students should not keep valuables, particularly money, or any other type of electronic device other than a calculator in their locker.
• Students are encouraged to have a combination lock for their hallway locker, but all combinations must be registered in the office. (Please also give the combination to your Advisory teacher) Families are responsible for locks for gym lockers if desired.
• If students ride a bicycle to school, they are expected to lock it in the school bike racks near Door 3.

Lost and found items are displayed in the commons area. Students have access to check for lost items. Some valuable or small items may also be kept in the office.

• To pay online go to Nutrition Services, Lunch Payments (e-Funds) Online
• You may also pay by cash or check at the Savanna Oaks kitchen.
• Further lunch account questions can be answered by calling the Child Nutrition office located at VAHS, (608) 845-4139.

Students are expected to wait in line, clean up their eating area, return trays to the kitchen window and are not allowed to take any food out of the commons area. After eating, students go outside until the end of the lunch period. Students are encouraged to go outside in the winter months. Students should bring coats to the lunchroom when the weather dictates.

At Savanna Oaks we follow all VASD policies and procedures. Some of the most commonly reviewed or referenced policies and procedures are:

Attendance (VASD Admin Rule 510P)

Bullying Policy (VASD Admin Rule 522)

Classroom Code of Conduct (VASD Admin Rule 531)

Emergency Procedures VASD Admin Rule 318

Family Educational and Rights Protection Act (FERPA)

Medications - Policy 517

Student Nondiscrimination

507P(1) Procedure for student discrimination complaint

507(2) Procedure for Non-Discrimination related to transgender

507.1 Nondiscrimination based on sex

507P(2)E Gender support plan

Technology and VASD Acceptable Use Policy

Visitors in the School (VASD Admin Rule 331)

Weapons – Possession or Use (VASD Admin Rule 332)

You can access more policies and procedures by visiting the VASD Board of Education website.

Visitors are welcome at Savanna Oaks. Please adhere to the VASD Admin Rule 331 for guidance on our visitor policies.

Prior to the withdrawal or transfer of a student to another school, the student should bring a note to the office. The office will give the student a withdrawal slip for teachers and staff members to sign. When a student transfers to another school, SOMS will send student records to the new school. Pupil records are confidential. If a parent wishes to view them, they may do so in the presence of a person qualified to interpret them for the parents. A copy of pupil records can be provided to a parent/guardian if they provide a written, signed request for records. The original cumulative file cannot be released to a parent/guardian but will be sent to the child’s new school if a student transfers.