Learning Together
Office of Instruction Newsletter - Template
October
Message from Troy D. Olin, Assistant Superintendent for Instruction
The start of this school year has been filled with energy, positivity, and a strong sense of purpose. It has been inspiring to see classrooms come alive with learning, students settling into routines, and staff working together with dedication and care. Thank you for all you’ve done to make the beginning of the year such a success!
Superintendent's Conference Day
On Superintendent Conference Day, we had the opportunity to hear from Brian Mendler, who shared strategies to engage and support students with challenging behaviors. His message emphasized the importance of relationships, connections, and tools for keeping students motivated and learning.
We have already heard from several staff members who are putting these strategies into practice and seeing positive results. Many of the ideas connect with the work we began last year with Dr. Muhammad’s formula: connection + challenge = change. When we combine strong relationships with high expectations, we create the right conditions for meaningful growth.
Data Day
Our recent Data Day provided us with valuable time to dig into student performance, celebrate growth, and identify areas where additional support is needed. These conversations highlighted the power of using data to guide instruction and inform our next steps. By working collaboratively within grade levels and departments, we are not only identifying challenges but also building on strengths, ensuring that every student has the opportunity to grow and succeed.
As we look ahead, let’s stay committed to our theme of Elevate and Empower—elevating our work through collaboration and reflection, and empowering one another and our students to reach their fullest potential.
Engagement: What it looks, sounds and feels like in our classrooms
A key part of our instructional focus on high-quality Tier 1 instruction is student engagement. It has been exciting to see the many ways students are actively involved in learning across classrooms. Over the summer, our teacher leaders helped identify what engaging instruction can look, sound, and feel like, and their thinking is reflected below. Our goal is to build a shared understanding of engagement, not as a single strategy, but as a series of intentional moves that foster connection, curiosity, and ownership of learning.
What engagement looks like:
- Students talking with one another in collaborative groups
- Turn and talks, choral responses, and whole-class participation
- Movement, roles, and student-led activities with the teacher as facilitator
- Active discussions where students repeat, respond to, and build on each other’s ideas
- Group projects and purposeful collaboration tied to literacy, math, and content goals
What engagement sounds like:
- Back-and-forth dialogue instead of hand-raising marathons
- Student-to-student conversation opportunities
- All voices involved—everyone does something, not just a few
- Roles that create shared responsibility and peer learning
What engagement feels like:
- Safe, welcoming, and fun
- Meaningful, relevant, and exciting
- A space where students learn from mistakes and feel confident and included
- A sense of belonging, success, and pride in participation
As we continue this work, we will make efforts to align our professional learning to support and deepen classroom engagement. We will also be looking for strategies that lift student voice, collaboration, and meaningful participation during upcoming visits to classroom to share with you all. Also, our instructional leaders are available to help you reflect, plan, or extend your thinking as this focus evolves. Thank you for the intentional ways you are bringing engagement to life!
Elementary Teacher Leader Meeting Highlights
Our elementary teacher leaders met recently for their first meeting of the year to reflect on the start of the year and plan ahead. Teams engaged in a Success, Stretch, Synthesize activity to identify strengths and growth areas and completed the Strength & Stretch Survey. They’ll revisit the results at the next meeting to synthesize and plan next steps.
Leaders also were provided updates related to MTSS, including Tier 2 referrals and Panorama, and reminded teams of guiding documents to support Tier 1 meeting conversations.
The group spent time exploring the difference between leadership and management and how teacher leadership supports collaboration and alignment across buildings.
Additional updates included:
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Curriculum Pacing: Teams will review and reference the pacing summary before upcoming meetings to help inform any adjustments or support needed.
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Field Trips: Two trips per grade level will be selected from an approved list. OOI is coordinating and working with teacher leaders on this new process. Extended lead times maybe required depending on the type of trip.
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Progress Monitoring in Literacy: Teams confirmed their chosen October/November measures based on BOY data discussions.
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Kindergarten: A Perry Ground Canva lesson was noted as a resource to explore. Grade Level Leaders will be sharing with teams.
Thank you to our teacher leaders for helping shape priorities and systems that support strong Tier 1 instruction and collaboration across buildings.
Equitable Grading: Staying Grounded in Our “Why”
As we continue our journey toward more equitable and consistent grading practices, it’s important to pause and reconnect with our “why.” Grades should reflect what students know and can do in relation to clearly defined learning standards—not factors such as behavior, effort, or timing. A group of middle school and high school teachers are piloting equitable grading practices this year, exploring approaches like accepting late work, offering summative reassessment opportunities, and not offering extra credit, all with the goal of ensuring that grades more accurately represent learning rather than compliance. Members of our grading task force will be coming together at the beginning of November to share what they have been trying in their classroom, and what results they are seeing.
Even if you’re not part of the Equitable Grading Task Force, there are meaningful ways to begin reflecting on your own grading practices. Consider asking yourself:
- Do my grades reflect academic achievement or a mix of factors like behavior and participation?
- Are students provided multiple opportunities to show what they’ve learned?
- Do I clearly communicate learning goals and success criteria to students?
- How do I use assessment data to guide instruction or provide feedback?
Engaging in these reflections, discussing them with colleagues, and exploring small changes in your classroom practices are powerful first steps toward grading that truly supports equity and student learning.
This work connects directly to our goal of developing common, standards-aligned assessments across secondary departments. By developing two common formative and one common summative assessment per instructional unit, teachers are creating shared measures of student learning that strengthen collaboration and consistency. The data gathered from these assessments fuel meaningful, data-driven discussions that inform instructional decisions, identify areas for reteaching, and celebrate student growth. Ultimately, equitable grading and common assessments help ensure that all students have a fair opportunity to demonstrate their learning—and that every grade tells the same story across classrooms.
SchoolTool updates, resources coming your way!
Starting Friday, Oct. 17, SchoolTool will support Single Sign-On (SSO) using your Microsoft 365 school account — making login faster and easier.
📲 How to Access SchoolTool After Oct. 17:
- Go to ClassLink
- Click the SchoolTool app
- Sign in using your Microsoft 365 school email and password
🆕 SchoolTool Resources — Now on the Staff Intranet!
We’ve added a new SchoolTool Resources page to the Staff Intranet to support everything teachers need — all in one place!
On this page, you’ll find helpful guides for:
- Using the Gradebook
- Taking Attendance
- Syncing Schoology with SchoolTool
- Navigating key features and troubleshooting tips
🔗 Visit the intranet and check out the SchoolTool Resources section today! SchoolTool Staff Resources
Professional Learning Reminders
Putting your feedback into practice: Speak Up Training Series
This two-part professional learning series, led by Our Local History, is designed to help Gates Chili educators build the tools and confidence to interrupt biased language and stereotypes in school settings. Whether it comes from a student, a colleague, or a parent, you’ll leave feeling more prepared to respond.
Facilitators will share real examples showing how they used the “Interrupt, Question, Educate, and Echo” protocol. Participants will evaluate the responses, discuss what worked well, and identify potential challenges. Participants will then have the chance to bring forward examples of harmful or problematic comments they’ve heard and work together to use the Speak Up guide to craft possible interruptions.
Everyone leaves with a Speak Up pocket guide and at least two ready-to-use interruption or question statements for those tough moments when hurtful comments occur.
Staff should register for both Part 1 and Part 2 sessions that best fit their role and schedule. Visit Frontline District Catalog for more details and to sign up or click the links below (you must be logged into Frontline first). Professional learning hours will be provided.
Interrupting Harmful Language Training - Secondary Part 1 11/10/2025 - 3:30-5:30 p.m.
Interrupting Harmful Language Training - Elementary Part 1 12/09/2025 - 4-6 p.m.
Interrupting Harmful Language Training - Secondary Part 2 12/10/2025 - 3:30-5:30 p.m.
Interrupting Harmful Language Training - Elementary Part 2 12/11/2025 - 4-6 p.m.
Interrupting Harmful Language Training - Secondary Part 1 12/17/2025 - 3:30-5:30 p.m.
Interrupting Harmful Language Training - Elementary Part 1 01/28/2026 - 4-6 p.m.
Interrupting Harmful Language Training - Secondary Part 2 02/12/2026 - 3:30-5:30 p.m.
Interrupting Harmful Language Training - Open to anyone Part 1 02/25/2026 - 4-6 p.m.
Interrupting Harmful Language Training - Elementary Part 2 03/04/2026 - 4-6 p.m.
Interrupting Harmful Language Training - Secondary Part 1 03/11/2026 - 3:30-5:30 p.m.
Interrupting Harmful Language Training - Open to anyone Part 2 03/17/2026 - 4-6 p.m.
Interrupting Harmful Language Training - Secondary Part 2 04/15/2026 - 3:30-5:30 p.m.
Interrupting Harmful Language Training - Open to anyone Part 1 04/22/2026 - 4-6 p.m.
Interrupting Harmful Language Training - Open to anyone Part 2 05/13/2026 - 4-6 p.m.
Additional Upcoming Professional Learning Activities
Did you know that on nationwide tests, only about 25% of students are able to score at a proficient level in writing? Join us for a book study on "The Writing Revolution 2.0," designed to equip educators with effective strategies for enhancing student writing skills. Through group discussions and practical application of each chapter's insights, participants will craft dynamic learning activities to empower students in their writing journey. Join us to deepen your understanding of explicit writing instruction.
Now What? Investigating Resources for Tiered Literacy Instruction Grades 9-12
Now that all 9th-11th grade students have taken the Star Screener, this collegial circle will focus on how we can use the data to guide instruction. Â Come and learn more about the instructional materials offered by Renaissance and other district resources, and get ready to meet the needs of all students through this data-driven investigation. Participants will not only be given time to become familiar with the resources, but they will also have the opportunity for direct classroom application.
Riddle Me This...
Congratulations to Danielle Davenport, Waverly Kuzara, and Ryan Potter who were the first three to respond to last month's riddle correctly.
If you know the answer to this month's riddle, click HERE to submit your answer. The first three (3) people who answer the riddle correctly will receive a special prize in their mailbox next week!
Good luck!
October Riddle:
I’m not swayed by effort, behavior, or charm,
I measure what’s learned, not who raised an arm.
Late work? Reassess? I say that’s okay —
I’m changing how learning gets shown each day.
What am I?