The LCPS Letter

Community Message from Superintendent Spence
Dear LCPS Community,
Our hearts are with the students, families, educators and entire community of Waynesboro and Westwood Hills Elementary School following yesterday's shooting. Once again, we are reminded of the devastating reality that violence can touch places where children and educators should feel safest.
I want our LCPS community to know that school safety is something we think about every day. There is nothing more important to us than ensuring our students and staff feel safe, supported and secure when they enter our buildings.
We have protocols and practices in place to respond to emergencies. We regularly train our staff and students so they know how to respond should the unthinkable happen. We work closely with our law enforcement partners to continually assess our safety practices and remain vigilant about identifying and addressing potential threats before they become emergencies.
Safety is not something we think about only when a tragedy occurs. It is at the forefront of our minds every day because keeping our students, staff and schools safe is our greatest responsibility to our families and our community.
As an educator and a parent, I know that incidents like yesterday’s can cause fear and anxiety, particularly for children. Please take time to listen to your children, answer their questions honestly and reassure them that the adults in their lives are working every day to keep them safe.
Our thoughts are with the Waynesboro community and we remain committed to doing everything we can to ensure that every LCPS student and staff member can learn and work in a safe and supportive environment.
With care,
Aaron Spence, Ed.D.
Superintendent
Partnership Strengthens Student and Staff Healthcare Access
LCPS and HealthWorks for Northern Virginia are partnering to bring medical, dental and behavioral healthcare services directly to students, families and staff through two new mobile healthcare buses, which arrived Thursday, Aug. 27. These mobile clinics are an important step toward increasing access to healthcare across the community. By delivering healthcare where it is needed most, this partnership will help provide families and students with access to essential services. Read more about this new partnership.
LCPS to Offer Advanced Placement (AP) Exams to Eligible Students
Students interested in taking the 2027 Advanced Placement (AP) exams must register by Friday, Nov. 6. LCPS will offer AP exams during the College Board’s 2027 testing window, May 3 to May 14, 2027.
LCPS helps make AP testing more affordable by covering the cost of the first four AP exams a student takes during their high school career. Any additional AP exams taken during the 2026-27 school year will cost $90 each.
Students enrolled in AP courses will receive a join code from their teacher to access the College Board’s MyAP portal. Students are responsible for registering for their own exams. Students who are not enrolled in an AP course but wish to take an exam should contact their school's Testing Coordinator. Learn more about AP Testing.
Provide Your Thoughts on the FY28 Budget Development
Even though the 2026-27 school year has just started, our staff is already hard at work planning our students' learning for the 2027-28 -- fiscal year (FY) 28 -- by reviewing data and beginning the budget development process for FY28.
The School Board would like to receive early feedback from our parents, staff and community on the programs, investments and needs. At a time when we anticipate a slowing rate of revenue growth over the next few years, we are taking a close look at existing spending, identifying where we can achieve better results with different investments and investing in ways to improve student outcomes. Our students are at the center of this work.
Using ThoughtExchange we are seeking your thoughts on what the School Board might consider as it develops the FY28 budget. This platform gives everyone a chance to share their perspectives and understand what’s most important to the group.
Participate in the ThoughtExchange before Tuesday, Sept. 15 to rate new ideas. You can also find it at www.lcps.org/thoughtexchange.
Download the LCPS app to Access Rooms
As part of our ongoing efforts to improve communication with our families, we launched a new two-way communication tool, Rooms by Apptegy, for this school year. Families will be able to easily access Rooms in the LCPS app to message teachers, get school updates and more, streamlining school communications – just what families want!
Families received an invitation to join Rooms directly from Apptegy via text or email on Wednesday, Sept. 2. If you missed it, invitations will be sent again next week. You can join Rooms anytime, however, by simply downloading the LCPS app.
Below are the steps for you to start using Rooms:
Search for “Loudoun County Public Schools” in your phone’s app store (Google Play or App Store) and download the LCPS app.
Select “Allow Notifications” when prompted on initial download.
Select which school(s) you see in your feed by clicking on “Feed” at the top of the app. Your feed will always open to the last school you viewed.
You will see a tab at the bottom labeled “Rooms/Messaging.” That’s where you will receive messages from your students’ classroom teachers.
Important: We heard parents loud and clear when they told us they had way too many apps across schools and their students’ activities. Rooms will be the exclusive source of quick information from your LCPS teacher, instructional coach or activity leader and can be found in the LCPS app. Your student will still find all learning activities, assignments and resources in Schoology. And, parents will still find important student progress, grades and personal information in ParentVue. Please feel free to share your feedback and questions. Thank you for your support!
LCPS Podcast: Student Leaders Reflect on Experiences
The LCPS Podcast is back for the new school year! In this week's installment -- Better Together -- you’ll hear from student leaders as they reflect on their experiences at the 3rd Annual Student Equity Ambassador and MSAAC Student Delegate Symposium. Listen now to discover how these young advocates are exploring belonging and other important topics.
The LCPS Podcast brings you behind the scenes with school leaders, educators, students and community members to explore trends shaping K–12 education and incredible moments you won’t find anywhere else. New episodes drop every Thursday. Find the LCPS Podcast on Apple Podcast, Spotify, Amazon Music and iHeart Radio. Listen to this week's podcast episode.
New Athletic Programs Expand Opportunities for LCPS Students
LCPS students have more opportunities to compete this school year with the addition of three new athletic programs: girls flag football, boys volleyball and girls wrestling. Girls flag football and boys volleyball launched this fall at all LCPS high schools, with more than 500 students participating, including 332 in flag football and 194 in boys volleyball. The programs were added in response to student interest, and after a review process that included surveys and budget analysis. Read more about these new varsity sport opportunities.
LEF Now Accepting Classroom Grant Applications
The Loudoun Education Foundation's (LEF) Innovation in Education Grant application is now open to LCPS teachers and staff! Great ideas have the power to transform learning, and LEF is committed to helping bring those ideas to life. Innovation in Education Grants provide funding for creative classroom projects, innovative programs and engaging learning experiences that benefit students. Grants are available for all subject areas, grade levels and learning environments, with awards of up to $2,000 available this year. Educators, turn your vision into reality and apply for an Innovation in Education Grant by Wednesday, Oct. 7.
Partnering for Success: Building Back-to-School Routines Together
As alarm clocks ring earlier and backpacks fill up, the transition back to school can bring a mix of excitement and jitters for everyone in the house. Setting up back-to-school routines isn’t just about earlier bedtimes or checking assignments in Schoology. These routines are a powerful opportunity to practice helpful skills that will support children to be successful now and in the future. And when we build daily routines with our children we help them develop time-management, agency and organization. Below are some ways you and your child can work together to shift from summer to school routines before and after school.
Morning
Involve children with creating morning sequence: Let children decide the sequence of non-negotiables. (For example: "Do you want to get dressed before or after breakfast?") Giving them autonomy builds self-management and reduces morning power struggles.
Create a visual schedule: Use pictures or simple written checklists at eye level so they can track their own progress rather than relying on constant verbal reminders.
Build in some extra time: Add a 10-minute buffer before leaving the house. Use this extra time for a quiet moment, a quick breath or handling last-minute missing items without panic. It helps keep everyone in a calm state to start the day.
Afternoon
Establish a "decompression zone": Recognize that kids experience emotional and sensory fatigue after school. Offer a low-demand period with a snack and quiet time before jumping into homework or questions about their day.
Assign spaces for belongings: Set up an accessible spot for backpacks, shoes and water bottles right by the door or another designated area. This prevents stressful times looking for the things they need.
Set a consistent homework window: Establish a predictable time and quiet space for schoolwork, offering short breaks (five minutes for every 20–25 minutes of focus) to support self-regulation.
Evening
Prep the night before: Lay out clothes, pack lunches and double-check backpacks before bed. Eliminating decisions in the morning dramatically lowers family stress.
Hold a daily emotional check-in: Use bedtime or dinner to ask open-ended reflection questions such as: "What was something that made you feel proud today?", "When did you feel most helpful?" or “What is something you heard today that made you think differently?”
Implement a screen-free wind-down: Turn off devices 60 minutes before sleep to allow melatonin levels to rise naturally, replacing screen time with reading or light stretching.
Remember, when routines break down (as they inevitably will on occasion throughout the year), practice self-compassion together. Pause, take a deep breath and view those messy moments as opportunities to build resilience rather than failures. By prioritizing skill-building alongside these routines, we give our children the supportive foundation they need to thrive both socially and academically this school year.
UPCOMING EVENTS
Special Programs Fair Shares Learning Opportunities
Eighth-grade students and their families are invited to attend the Secondary Special Programs Fair. For the convenience of our families, this event will be held twice:
Thursday, Sept. 17, 6 to 8 p.m., Heritage High School (520 Evergreen Mill Rd SE, Leesburg)
Saturday, Oct. 3, 10 a.m. to noon at Park View High School (400 W Laurel Ave, Sterling)
The Special Programs Fair will provide an overview of the programs and student panelists will share firsthand experiences. Attendees can meet with program representatives, ask questions and learn about the diverse educational pathways available in LCPS.
An Evening of Connection and Conversation
Join us for Our Turn to Talk, a powerful film that follows five teens as they navigate the challenges of growing up, discovering who they are and finding their voices in the world. Through honest conversations, they share the pressures they face and the realities of living with mental health challenges, while offering valuable insights into what they wish adults better understood.
Our Turn to Talk
Date: Thursday, Sept. 24, from 6 to 8 p.m.
Location: LCPS Administration Building (21000 Education Ct., Ashburn)
Arrive at 6 p.m. to enjoy snacks and connect with others. We'll have pizza, popcorn and movie-theater candy. The film begins at 6:30 p.m. and will be followed by a facilitated discussion designed to deepen our understanding of youth mental health and spark meaningful conversation. Recommended for ages 12 and up.
Other Upcoming Events
- Locating and Supporting Children with Disabilities: Understanding the Child Find Mandate
Monday, Sept. 14, 6:30 to 8 p.m. LCPS Administration Building (21000 Education Ct., Ashburn. Register.
- Discover the Academies of Loudoun: Information and Application Steps
Thursday, Oct. 1, Noon- 1 p.m., Virtual. Register.
- LCPS College Fair
Sunday, Oct. 4, 3-5 p.m. Riverside High School. Learn more.
See the LCPS Events and Meetings Calendar for more upcoming events.
Get Ready for a Day of Family Fun at PRCS Kids Fest!
Looking for a fun way to spend the day with the family? Head to Kids Fest, hosted by Loudoun County Parks, Recreation and Community Services (PRCS), on Monday, Sept. 7, from 11 a.m. to 3 p.m. at the Segra Field Parking Lots (42095 Loudoun United Dr., Leesburg).
Kids can climb, bounce, play and explore their way through a wide variety of attractions, including a Touch-a-Truck experience, bounce houses, a petting zoo, an inflatable obstacle course, face painting, a magician and more.
Parents can grab lunch or a snack from the food trucks on-site and visit local businesses and organizations offering programs and opportunities for children and families throughout Loudoun County. For more information, visit loudoun.gov/KidsFest.
SCHOOL BOARD NEWS
School Board Summary and Meeting Schedule
The Loudoun County School Board held its first meeting of the school year on Tuesday, Aug. 11. Read a summary of the meeting. The next School Board meeting will be held on Tuesday, Sept. 8, starting at 4:30 p.m. The agenda will be posted to the School Board website (under Meetings) by 5 p.m. the Friday before the meeting. All School Board meetings are live-streamed.
Policy Review
LCPS policies are reviewed every five years per the Code of Virginia. During this process, LCPS asks for input from advisory committees, stakeholder groups and the community at large. Visit the Policy Review webpage for more details and feedback submission deadlines. Providing input does not guarantee that the feedback will be included in the final policy. All feedback will be reviewed by the School Board Committee as they develop policies for submission to the entire School Board. The authority for final approval of any policy lies solely with the Loudoun County School Board.
CALENDAR REMINDERS
- Friday, Sept. 4 is a student holiday.
- Monday, Sept. 7 is Labor Day and a student and staff holiday.
- Monday, Sept. 21 is Yom Kippur and a student and staff holiday.
- Consult the school calendars before scheduling vacations or other student absences. Please prioritize school attendance for your child. Calendars for the 2026/27 and 2027/28.