EMIS errors are decreasing and we are in a better place than the 2019 - 2020 school year. Let's reach our goal of zero errors by the end of the 2020 - 2021 school year. Great job to your school Staff for maintaining this data!

Thank you,

Connie Solano

Director of Performance and Accountability

PowerSchool EMIS Data Errors FY2019 - FY 2021 Graph below updated: 2/16/2021

• Bond Hill Academy
• Cheviot School
• Dater Montessori School
• Gamble Montessori Elementary School
• Gilbert A. Dater High School
• Hyde Park School
• North Avondale Montessori School
• Midway School
• Parker Woods Montessori School
• Rising Stars Academy at Cheviot/Westwood
• Rising Stars Academy at Ezzard Charles
• Rising Stars Academy at Vine
• Silverton Academy
• Spencer Center for Gifted and Exceptional Students
• Winton Hills Academy

Principals reserve your EMIS Discipline Error Workshop with your Team via the EMIS Training Appointment Calendar now - March 2021. Appointments are available at your convenience Monday - Friday 9:00 a.m. - 3:00 p.m. excluding EMIS Virtual Training dates for Support Specialists.

High School Principals reserve your Graduation Cohort review with your Team, Joyce Bird and Cathy Spellman via the EMIS Training Appointment Calendar Appointments are available at your convenience Monday - Friday 9:00 a.m. - 3:00 p.m. excluding EMIS Virtual Training dates for Support Specialists.

High School Monday, February 22, 2021 9:00 a.m. https://meet.google.com/eub-tuvn-spu

Elementary/ECE Monday, February 22, 2021 1:00 p.m. https://meet.google.com/wgn-womh-zne

Customer Care/DSS Tuesday, February 23, 2021 1:00 p.m. https://meet.google.com/rur-rjnv-cpu

SY2021 EMIS Virtual Training Dates

These meetings are mandatory for Support Specialists and attendance will be recorded based on the Training Exit Ticket. Please see the Agenda below in the newsletter. Principals/Administrators are copied as a courtesy but not required to attend.

Continue to review and work on your No Shows. Please look into ODDEX to see if another district has reported the student. Reach out to your EMIS Specialist for assistance or training.

Understanding ODDEX

OEDS Request Form for ODDEX

• It's Crucial that Teachers take Attendance for every period/section bell.

• Please review the (Update - Attendance During Blended Learning) in regards to attendance recording. Discard previous copies.

• Ensure all Students have the correct Local Attendance Pattern on the FD tab.

• Each High School has a unique Senior attendance pattern. Check that your Seniors have the correct Local Attendance Pattern on the FD tab.

• If a student transfers to you, be sure to check their Local Attendance Pattern on the FD tab
  For questions, please reach out to EMIS - emis@cps-k12.org

For EMIS Use - Ohio. If their previous attendance pattern was different than yours, you will need to create an FD history in addition to the new history on the FS tab. If the attendance pattern is not different from the sending school, DO NOT create a history.

1 FD Attendance Patterns

Attendance Patterns Cheat Sheet

• For all students entering ninth grade for the first time this school year, the following field on the FN tab must be updated to show 2021. If there are any Students without the accurate year represented please contact EMIS - emis@cps-k12.org
• This field is what sets the graduation cohort year for the student and it is imperative that it is accurately reported this fiscal year.

Attendance Manual Excerpt on Withdrawal Process

• Back by Popular demand - Break Out Sessions for small group discussions.
• The Google Meet Q&A feature will be enabled for enhanced engagement.
• Don't see an Agenda topic you would like covered? Email - Ebony Johnson Perhaps we can include your topic for this month or next. We are listening and want your input.

• Sign In not required; your Google Meet log in is automatically recorded upon entry.
• Log in 15 minutes prior to your meeting start time in order to troubleshoot any connectivity issues.
• Mute microphone once meeting begins including attendees by phone.
  
• The Google Meet Q&A feature will be enabled for enhanced engagement - please Ask Questions there and the EMIS Team will respond accordingly. You will be able to interact with the questions of other participants through upvoting (thumbs up icon).

Reminder: Attendance and LaunchEd credit contact hours are recorded in the Exit Ticket/Post Survey provided at the end of each training. Sign Out requires your CPS Email/Employee ID.

High School Monday, March 15, 2021 9:00 a.m. https://meet.google.com/eub-tuvn-spu

Elementary/ECE Monday, March 15, 2021 1:00 p.m. https://meet.google.com/wgn-womh-zne

Customer Care/DSS Tuesday, March 16, 2021 1:00 p.m. https://meet.google.com/rur-rjnv-cpu

SY2021 EMIS Virtual Training Dates

1. Remote Learner Program Codes

2. Taking Attendance for Remote Learning and Blended Learning

3. Understanding ODDEX - You can't break ODDEX!

4. FD Attendance Patterns

5. If a student moves in or out of the district, what documentation for FS is required?

<- - - Find the answers to the above Frequently Asked Questions (FAQ) by clicking on the image.

You must have an OH|ID account and SAFE account in order to receive ODDEX access.

1. For instructions or help to create your OH|ID account, click here: Department of Education OH|ID Portal Help

2. ODE-ODDEX Request Form

3. Once your OH|ID account is created, please email completed form with signed approval from your Supervisor to Ebony Johnson

Understanding ODDEX

Sue Denney, Sr. Support Specialist will retire from Roberts Academy February 26, 2021.

Congratulations Sue and thank you for your CPS service of 20 years!