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Speaking of EMIS

EMIS Newsletter, June 2022

Speaking ofEMISEMIS Newsletter, June 2022

PRINCIPAL CORNER

Thank you to all Principals and your Staff for completing the 2021-2022 Roster Verification process!

Discipline Errors

State Discipline errors have improved. If you have not had a Discipline Workshop with your EMIS Specialist, please be on the lookout for a Google Meet request.


Please check your Cognos EMIS Audit for ODE/GD (state discipline).


ODE/GD Discipline Errors Breadcrumb: Team Content folder>>>Students folder>>>EMIS Audit folder>>>GD


PowerSchool Discipline Report Breadcrumb: Team Content folder>>>Students folder>>>PowerSchool Folder>>>Power School Audit Folder>>>Powerschool Data Audit All Report


Discipline Resources


Please provide an update for the people responsible for Discipline Data: School Discipline Administrators 2022-2023 School Year

Address Updates - Pandemic-Electronic Benefit Transfer (P-EBT) Program Cards

It is imperative to enter address changes as soon as they are received. This is due to required updates from ODE for demographic data for Parents to utilize available resources.

  • Student Change of Information Form

  • CPS Proof of Residency Form


For P-EBT questions/confirmation, please send the student's name, date of birth and student ID number to Ebony Johnson. If the student is not listed, we will research and get back to you.

If the student is eligible, the Parent or Guardian will then need to follow up with Job and Family Services. For questions regarding P-EBT, Families will need to contact the P-EBT customer service line at 1-866-244-0071.


Pandemic-Electronic Benefit Transfer (P-EBT) Program | Office of Family Assistance

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We are happy to present the annual EMIS Star Awards during the June 7, 2022 EMIS Virtual Training!

Great job to everyone this school year! We are excited to highlight a few standout Specialists.


Cincinnati Digital Academy - Tabbie Ivery, Janet Keith-McCubbin

Gamble Montessori Elementary - Brittany Fuller

Evanston - Jackie Rivers

Rees E. Price - Lajanae Kenny

Shroder - Lisa Fuller; Michele Monroe

Spencer Center - Haley Inskeep


Honorable Mention:

Cheviot School

Covedale School

EMIS Star Awards Winners 2021-2022

June 7, 2022 EMIS Virtual Training 9:00 - 11:00 a.m. June 7, 2022 EMIS Virtual Training 9:00 - 11:00 a.m.

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High School, Elementary, ECE, CCC and DSS Support, Sr. Support, Lead Secretaries Tuesday, June 7, 2022 9:00 a.m.


https://meet.google.com/

Enter code: emistraining


Principals/Administrators are copied as Courtesy but not required to attend.

Event Information

Agenda: High School, Elementary, ECE, CCC, DSS - Support Specialists, Sr. Support Specialists, Lead Secretaries and more...

9:00 AM Welcome


9:05 AM Opening Comments - Dr. Jonathan Brown, Deputy Superintendent


9:15 AM ITM End of Year Process, Next School Year Report, Online Registration Verified Report, Summer School & Jump Start - Barb Otten, Application Support Lead

  • Smart Choice
  • Summer Scholars Guide 2022


10:00 AM Promise Center Reporting - F1 & FS Errors - Margaret Curry, EMIS Training Specialist


10:30 AM Annual EMIS Star Awards - Congratulations!!


10:50 AM Closing Comments, Exit Ticket/Post Survey

When?

Tuesday, Jun 7, 2022, 09:00 AM

Where?

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To join, click here: Google Meet Link
Enter code: emistraining
Click here: To add the EMIS Training to your Calendar
If the upcoming EMIS Virtual Training is not already added to your Google Calendar for Tuesday, June 7, 2022, click on the button above to save the event.

EMIS Virtual Meeting Rules of Engagement

  • Sign In not required; your Google Meet log in is automatically recorded upon entry.
  • Log in 15 minutes prior to your meeting start time to troubleshoot any connectivity issues.
  • Mute microphone once meeting begins including attendees by phone.
  • The Google Meet Q&A feature will be enabled for enhanced engagement - please Ask Questions there and the EMIS Team will respond accordingly. You will be able to interact with the questions of other participants through upvoting (thumbs up icon).
  • Don't see an Agenda topic you would like covered? Email Ebony Johnson Perhaps we can include your topic for this month or next. We are listening and want your input.

Exit Ticket/Post Survey

Your feedback is requested. Attendance and LaunchEd credit contact hours are recorded in the Exit Ticket/Post Survey provided at the end of each training. Sign Out requires your CPS Email and Employee ID.
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Click here: 2022 - 2023 EMIS Training dates
EMIS Training Dates are scheduled for the Professional Development Dates or Conference days (No Students) excluding April 2023. Dates are subject to change pending Executive Leadership Approval.
Click here: EMIS Training Calendar
Reserve your 1:1 appointment with our EMIS Team. Available Times: Monday - Friday 8:00 a.m. - 12:00 p.m.; 1:00 p.m - 3:00 p.m.
Click here: EMIS Training Manual
Your resource for Attendance; Discipline; EMIS Instructions; Enrollment & Withdrawal Procedures; etc.
Click here: Official Discipline Letter Template
Discipline Letter Info and Resources. Questions or Comments? Please email: Heather Calhoun, Department of Positive School Culture & Safety
Click here: Promise Center Reporting
Review step by step FD and Attendance instructions for students placed at The Promise Center
Click here: Enrolled Grade Level - EMIS Manual Update
Reminder - Please save: Elementary Schools - Remember to update the State Grade Level Equivalent on the FD tab. The student’s enrolled grade level and FD State Grade Level Equivalent should match for K-8 only.
Visit: ITM Help Desk
513-363-0390
Option 1 - Software issues - PowerSchool, PowerTeacher, Schoology, Dashboard, Email, etc
Option 2 - Network & Hardware issues
Option 3 - Audio/Visual and Phone issues including voicemail passwords
Option 4 - Password ONLY Express Line

EMIS documentation & references EMIS documentation & references

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Student Proof of Residency Form

CPS Proof of Residency Form

Proof of residency shall be required for all newly enrolled students and any student whose address changes.
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Attendance During On Campus and Remote Learning

Attendance During On Campus and Remote Learning

Presented by Positive School Culture and Safety
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Withdrawals Codes

Withdrawal Codes.pdf
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Student Change of Information Form

CPS Student Change of Information Form

Also available in Spanish, French and Arabic


Additional CPS Forms: https://www.cps-k12.org/families-students/forms

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Common Acronyms used for Enrollment; EMIS

This form and other valuable information is available in the CPS Registration Tool Kit for Staff > EMIS

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Ohio Data District Data Exchange (ODDEX) Access Request Form

You must have an OH|ID account in order to receive ODDEX access.

Understanding ODDEX

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EMIS Team - Performance, Accountability and Testing (PAT)

  • Cathy Spellman, Interim Assistant Director
  • Joyce Bird, EMIS Systems Manager
  • Jeana Clark-Roberts, EMIS Specialist (PreSchool, Montessori, Digital & West End)
  • Margaret Curry, EMIS Training Specialist (Central Region)
  • Susanne Hagerty, EMIS Specialist (West Region)
  • Ebony Johnson, Project Coordinator
  • Beverly McKenzie, Lead Secretary
  • Wissam Sabbagh, EMIS Specialist (East Region)

Email: emis@cps-k12.org
Website: https://sites.google.com/cpsboe.k12.oh.us/department-of-performance-acco/home?authuser=0
Location: 2651 Burnet Avenue, Cincinnati, OH, USA
Phone: 513-363-0170

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