Excited to share new resources and key takeaways from the recent Chronic Absenteeism Peer Learning Network meeting. The discussion focused on enhancing Tier 2 communication, developing effective attendance messaging, and the critical need for consistency in our approach across elementary and secondary schools.
1. Chronic Absenteeism Peer Learning Network Highlights
The recent session centered on strengthening our systems and communications to reduce chronic absenteeism.
Focus on Consistency: A recurring theme in the Problem of Practice protocol was the critical need for consistency in applying attendance protocols, from data coding practices to family communication. Consistency ensures equity and clarity across the district.
Effective Tier 2 Messaging: Participants spent time reviewing how to communicate effectively with families when a student is beginning to show signs of chronic absence. The latest research on what messages resonate with parents is captured in the resources below.
Data and Coding Practices: A conversation began on improving data accuracy and coding practices to ensure intervention efforts are targeted and based on reliable information.
Access the Meeting Slides:
You can find the slides from our recent session, which contain further details on the protocol and discussions, here
2. New Resources for Attendance Messaging and Toolkit
School teams should review and refine their Tier 2 communication and overall attendance strategy using these new resources:
A. Mastering Your Attendance Messaging: The Whole-Child Approach
The Ad Council Research Institute (ACRI) study on attendance messaging highlights the need to shift from punitive language to a positive, supportive, and holistic focus. The Attendance Messaging Lens — Peer Feedback Rubric is an excellent tool to evaluate your school’s current communications.
Tone & Emotion: Keep it positive, supportive, and non-punitive.Avoid messages that chastise or focus on consequences; instead, sound like "We’re here to help".
Focus on the Whole Child: Emphasize the benefits of attendance, including social, emotional, and academic growth. Use phrases like "develop their whole selves—personally, socially, academically, and emotionally".
Trusted Messenger: Parents trust their child's teacher most. Ensure communications are signed or sent by a known teacher or counselor, as this is more impactful than a generic office email.
Realistic Goal: Replace perfection with progress ("as much as possible"). The goal should be attainable and kind, focusing on working together to improve attendance.
Access the Full Guidance:
B. Comprehensive Attendance Toolkit for School Leaders and Staff
The Denver Public Schools Attendance Toolkit provides a wealth of actionable, evidence-based resources that can be adapted for use in our district.
Access the Full Toolkit:
