To find your students that transferred to CDA:

Cognos - Team Content folder>> SIS Data Warehouse folder>>> Powerschool Folder>>> Enrollments/Demographics Folder>>> Enrolled at Cincinnati Digital Academy

EMIS Errors

Let's reach our goal of zero EMIS errors by the end of the 2020 - 2021 school year. Kudos to your school Staff for maintaining this data!

Thank you,

Connie Solano

Director of Performance and Accountability

PowerSchool EMIS Data Errors FY2019 - FY 2021 Graph below updated: 2/26/2021

High School Principals reserve your Graduation Cohort review with your Team, Joyce Bird and Cathy Spellman via the EMIS Training Appointment Calendar Appointments are available at your convenience Monday - Friday 9:00 a.m. - 3:00 p.m. excluding EMIS Virtual Training dates for Support Specialists.

Instructions on how to view the updated Cohort Reports from ODE:

Log into Cognos

Click on Team Content

Click SIS Data Warehouse Reports Folder

Click Powerschool Folder

Click Graduates Folder

Click Cohort Folder

Select Cohort Year

Click Finish

Cognos>>>>Team Content>>>>SIS Data Warehouse Reports>>>Powerschool>>>Graduates>>>Cohort>>>Select Cohort Year>>>Finish

If you need assistance getting to your reports or have any questions please contact the EMIS Department, Cathy Spellman spellmc@cps-k12.org or Joyce Bird at birdjoy@cps-k12.org

The EMIS team would like to applaud the Department of Early Childhood Education for having 0 Errors!

Principals reserve your EMIS Discipline Error Workshop with your Team via the EMIS Training Appointment Calendar now - March 2021. Appointments are available at your convenience Monday - Friday 9:00 a.m. - 3:00 p.m. excluding EMIS Virtual Training dates for Support Specialists.

High School Monday, March 15, 2021 9:00 a.m. https://meet.google.com/eub-tuvn-spu

Elementary/ECE Monday, March 15, 2021 1:00 p.m. https://meet.google.com/wgn-womh-zne

Customer Care/DSS Tuesday, March 16, 2021 1:00 p.m. https://meet.google.com/rur-rjnv-cpu

SY2021 EMIS Virtual Training Dates

These meetings are mandatory for Support Specialists and attendance will be recorded based on the Training Exit Ticket. Please see the Agenda below in the newsletter. Principals/Administrators are copied as a courtesy but not required to attend.

• The PowerSchool Data Audit report, which you receive via email, tells you what there are that could keep student data from being submitted to the state. Think of this report as ‘pre-submission’ errors. This report updates daily. So you can run it yourself the next day to see if you made the appropriate corrections.

• The EMIS FD and FS error reports list errors that we get after we submit our student data to the state. Think of these reports as ‘post-submission’ errors. These reports do NOT update daily. They are updated approximately once a week after data is submitted to the state.
  

Both pre-submission and post-submission errors are important and need to be corrected.

To access any of these reports, see our FAQ on Bread Crumb to Cognos Reports.

To download/print these reports, click on the blue arrow in the white circle at the top of the Cognos screen. Select Run Excel. The file will download to your “Downloads” folder on your computer. Go there to open it.

It is imperative to enter address changes as soon as they are received. This is due to required updates from ODE for demographic data for Parents to utilize available resources.

For P-EBT questions/confirmation, please send the student's name, date of birth and student ID number to Ebony Johnson. If the student is eligible, the Parent or Guardian will then need to follow up with Job and Family Services. For questions regarding P-EBT, Families will need to contact the P-EBT customer service line at 1-866-244-0071

https://jfs.ohio.gov/ofam/p-ebt.stm

If the student is not listed, we will research and get back to you.

1. Taking Attendance for On Campus and Remote Learning

2. Remote Learner Program Codes

3. Bread Crumb to Cognos Reports

4. Understanding ODDEX - You can't break ODDEX!

5. FD Attendance Patterns

6. If a student moves in or out of the district, what documentation for FS is required?

7. Address Updates - Pandemic-Electronic Benefit Transfer (P-EBT) Program Cards

8. Return Mail/Withdrawal Procedure

9. High School Support Specialists - Fiscal year Student began 9th grade

10. No Shows

• Break Out Sessions for small group discussions - Review your FS & FD Errors to discuss.
• The Google Meet Q&A feature will be enabled for enhanced engagement.
• Don't see an Agenda topic you would like covered? Email - Ebony Johnson Perhaps we can include your topic for this month or next. We are listening and want your input.

• Sign In not required; your Google Meet log in is automatically recorded upon entry.
• Log in 15 minutes prior to your meeting start time in order to troubleshoot any connectivity issues.
• Mute microphone once meeting begins including attendees by phone.
  
• Use headphones with microphone to log in or join via telephone audio. Helpful when working on errors.
• The Google Meet Q&A feature will be enabled for enhanced engagement - please Ask Questions there and the EMIS Team will respond accordingly. You will be able to interact with the questions of other participants through upvoting (thumbs up icon).

Reminder: Attendance and LaunchEd credit contact hours are recorded in the Exit Ticket/Post Survey provided at the end of each training. Sign Out requires your CPS Email/Employee ID.

These hours are reserved to provide support, feedback, and opportunities to cover EMIS Errors.

Wednesday 8:00 a.m. - 4:00 p.m.

Friday 8:00 a.m. - 4:00 p.m.

Google Meet: https://meet.google.com/buk-gptj-woh

High School Monday, April 26, 2021 9:00 a.m. https://meet.google.com/eub-tuvn-spu

Elementary/ECE Monday, April 26, 2021 1:00 p.m. https://meet.google.com/wgn-womh-zne

Customer Care/DSS Tuesday, April 27, 2021 1:00 p.m. https://meet.google.com/rur-rjnv-cpu

SY2021 EMIS Virtual Training Dates

You must have an OH|ID account and SAFE account in order to receive ODDEX access.

1. For instructions or help to create your OH|ID account, click here: Department of Education OH|ID Portal Help

2. ODE-ODDEX Request Form

3. Once your OH|ID account is created, please email completed form with signed approval from your Supervisor to Ebony Johnson

Understanding ODDEX