WIDA ACCESS Testing Updates

DUE THIS WEEK (November 9-13)

Site Testing Coordinator Actions

Work on Initial ACCESS Testing Schedule--due 11/13

• Using the examples provided, create a DRAFT ACCESS Testing Schedule.
• Include ACCESS goal review
• Include ACCESS test prep (two weeks, depending on site size, includes goal review)
• Include testing for all students
• Include testing for all domains
• Include testing for all test types: Online, Kindergarten, Paper, Alternate
• REMINDER: Aspiring, Apprentice, and Adjunct teachers are NOT eligible to administer ACCESS
• You do not need to create groups at this time, that is due December 11.
• Submit ACCESS testing schedule link to Canvas by November 13

Review ACCESS Test Administrator Information--training due 11/20

• Review the ACCESS Test Administrator roster for accuracy
• Can be found in your school testing binder under the Test Administrator Certificates folder
• Send Stephanie any test administrators who should be removed
• Additional test administrators can be added using the Add ACCESS Test Administrators form
• Follow up with test administrators who have not completed training

UPCOMING DUE DATES

• Post initial ACCESS testing schedule (due 11/13)
• Complete WIDA ACCESS training (due 11/20)
• Review testing accommodations for all other IEPs (non-priority group)--due 11/20
• Complete details found on WIDA ACCESS Assessment Culture Document

TEAM LCS Actions:

• Review and create accounts for test administrators who do not have information
• Ongoing collaboration with special education for priority group IEPs
• Begin reviewing student information in Accountability Reporting

ACCESS Testing Schedule

As a reminder, the draft ACCESS testing schedule is due in Canvas by November 13. You are encouraged to submit a draft using either Google Docs or Google Sheets so it can be updated in real time and our team can see any changes you make and we can reduce email communication if there are questions about changes to your schedule. Details are listed below for your schedule.

• Using the examples provided, create a DRAFT ACCESS Testing Schedule.
• Include ACCESS goal review
• Include ACCESS test prep (two weeks, depending on site size, includes goal review)
• Include testing for all students
• Include testing for all domains
• Include testing for all test types: Online, Kindergarten, Paper, Alternate
• REMINDER: Aspiring, Apprentice, and Adjunct teachers are NOT eligible to administer ACCESS
• Submit ACCESS testing schedule link to Canvas by November 13

You do not need to create groups at this time, that is due December 11.

ACCESS Test Administrators and Security Training

All eligible ACCESS test administrators are listed on a roster called Approved ACCESS TAs in your digital testing binder. This information is manually updated on a regular basis to reflect the current WIDA and Security training status of test administrators at your site.

• To access the roster, navigate to your testing binder (you must use your TPS K12 login) --> Test Administrator Certificates --> Approved ACCESS TAs
• Review the roster for accuracy and either add test administrators using the Add ACCESS Test Administrators form or email Stephanie names of any test administrators who should be removed
• IMPORTANT: You cannot edit this roster as the information is fed from a different spreadsheet. This spreadsheet is to show you who is eligible to administer ACCESS
• Please remember that all eligible test administrators must also complete security training
• Security training information can also be found in your digital testing binder under the Security Checklist folder. This information is updated automatically as training is completed. Stephanie will transfer the information to the Approved ACCESS TAs roster on a regular basis so you can see which test administrators have completed security training and are eligible to administer ACCESS

On Wednesday, Stephanie will send an email to any test administrator who has not completed training, inviting them to the November 14 Tulsa Way Saturday sessions focused on ACCESS testing. Participating teachers will receive the standard hourly rate for professional learning of $25 per hour. If you are interested, please sign up for one of the two sessions listed below through KickUp (login through Clever). Be sure to bring a fully charged device and headphones that work with your device.

• WIDA ACCESS for Test Administrators: 10:45-12:45
• Support for ESL certification, Ellevation, and WIDA: 1:15-3:15

The security training is now released on the TPS WIDA ACCESS testing website. The security training covers the most common errors made during testing and ways to avoid those errors. It is important to note that many testing irregularities are preventable by taking extra time ensuring test sessions are set up properly and that test administrators have all the materials they need, including testing tickets and scripts. Below are some reminders about security training requirements.

IMPORTANT: No one may enter ACCESS testing rooms without completing the Async Security Training, this includes school leaders, counselors, site secretaries, teaching assistants, or paraprofessionals. Please carefully consider who will support with testing and ensure they complete the security training.

ALL Instructional Staff at sites with 25% or more multilingual learner population must complete the Async Security Training

• The security training video, slides, and attestation may be completed during a staff meeting or shared with all staff supporting ACCESS testing

• Review the OSDE security checklists for your building for ACCESS Testing

Recommendations for sites with 25% or more multilingual learner population

• Complete the security training and quiz during a staff meeting--be sure to include paraprofessionals and teaching assistants as they are instructional staff

• Make a copy of this slide and ask staff to use your email so the responses come to your inbox

• Review the OSDE security checklists for your building for ACCESS Testing

As a reminder, IEPs for priority students are due 10/30. It is my hope that the collaboration process to review IEPs is easier this year after all the phenomenal work done between ELD and Special Education teams.

The most common issues we have seen are related to Alternate ACCESS. In order for a student to qualify for Alternate ACCESS, they must have 1) Alternate ACCESS marked on the IEP, along with any applicable testing accommodations, 2) OAAP, Participating marked on the IEP (regardless of student grade level), and 3) a signed OAAP consent form properly documented in EdPlan. Please see the screenshot of a properly documented Alternate ACCESS test for a student who is testing without accommodations. If this student were testing with accommodations, they would be listed in the accommodations section, but everything else would be the same. Complete directions and resources are found in the Testing Accommodations section of our Tulsa PS WIDA website

After the IEP is reviewed, and any corrections made, STCs should complete the following:

• Review student's ELAP to ensure the correct testing type is listed
• Complete ACCESS Testing Accommodations forms
• Use the K-12 Alternate, Paper, and Domain Exemptions form to submit documentation for:

• K-12 grade students taking Alternate
• 1-12 grade students taking Paper
• K-12 grade domain exemptions
• Additional requests from either site or Team LCS

Resources for Reviewing IEPs

• Tulsa PS WIDA Testing Website
• Finding ACCESS Accommodations in EdPlan
• WIDA ACCESS Assessment Culture Document

My name is Stephanie Cagle, and I am the WIDA Assessment Partner who will be working with you this year for all things WIDA. I am excited to partner with you to create a positive ACCESS testing experience for your students.

The WIDA Site Testing Coordinator (STC) plays a pivotal role in ensuring that all multilingual learners have an ACCESS testing experience that allows them to perform their best on the WIDA ACCESS test. The STC helps build the testing culture in school and supports school leaders, teachers, and students to approach testing with a positive attitude where students are encouraged to show what they know. By completing tasks thoughtfully and in a timely manner, STCs ensure students will have a smooth ACCESS testing experience that allows them to shine. Click here for a complete list of STC responsibilities.

We have a variety of resources to help you create a successful ACCESS testing culture at your school.

• TPS WIDA ACCESS Testing Website: Designed as a resource for schools to use in training, planning, and preparing students for ACCESS testing. On this site, you will find all the resources you need to plan for and implement ACCESS.
• Weekly Smore: Information aligned with the WIDA ACCESS Testing Culture document and provides timely updates about key deadlines and actions STCs are required to complete. STCs are expected to read this newsletter to stay up to date with the latest information. In general, Smores will be published on Monday. STCs are expected to read the smore and complete the weekly Due Due Dates and Don't Waits to stay on track with testing requirements.
• WIDA ACCESS Testing Culture Document: Provides the timelines and tasks to create a successful WIDA ACCESS testing experience for all multilingual learners. STCs should use this document to create personal timelines to meet deadlines and submit required documentation.
• ACCESS STC Canvas Course: Is by invitation only and used to submit bulk required ACCESS testing documentation. STCs are expected to review and understand the Syllabus in the Canvas course and submit assignments on time.