Attendance at IBWHS

FOR FULL-DAY ABSENCES

Report full-day absences that are either day of or future through ParentVUE

• Log into ParentVUE at parentvue.pps.net on a computer or use the ParentVUE app and click on Report Attendance in the blue box. The all-day codes available are: appointment, family emergency, funeral, illness, mental health day or vacation.
• We do not get notified that a student's attendance has been updated in ParentVUE. Therefore, please do not leave messages in the Note field. We will not see it.
  
• If you have used ParentVUE to report attendance, you DO NOT then need to use the Absence Reporting Form.

FOR PARTIAL-DAY ABSENCES

• Once you fill out this form, you DO NOT need to call or email with the same information.
• Submissions made before 3:30p will be updated the same day. Submissions made after 3:30p will be updated the next business day.
• You may use this form for past, current or future partial-day absences (as well as past full-day absences)

Please note, some days get busy and we may not get attendance updated prior to ABSENCE NOTIFICATIONS going out. You do not need to call, email or fill out the form again. Attendance will get updated.

We recommend giving as much notice as possible when you need to have your student leave school for an appointment or other reason. With advance notice, you can use the IBW Absence Reporting Form to let us know when you will need your student called out of class. One benefit of a pre-arranged pickup is not having to park in order to retrieve your student. You should be able to drive through and pick them up or wait in the 5 minute parking spots along the curb on Vermont.

Without advance notice, please call our Main Line at 503-916-5280. Please do not leave a message as it may not be heard in time. Instead, please call back until you reach someone.

Students need to stop by the Main Office and sign out before they leave the school and sign back in when they return.

1) If a student is arriving late to school and you will be excusing the tardy, students will need to sign into the office. Please use the IBW Absence Reporting Form if the late arrival is excused.

2) If your student signed out for an appointment but has returned to school, they should sign back in.

The athletic department notifies attendance of early release times for contests. Teams will be marked out en masse based on that release time. For example, if a team needs to be excused at 2:00pm for a contest, those students will have ATH in their attendance for the last period of the day. However, if they need to be excused at 2:30, there is no attendance to update since they should have been in class for 30 minutes prior to release. Parents do not need to notify attendance for an early release for student athletes.

Absence Notification through Parent Square goes out twice a day at 12:30 pm and 4:30pm based on the code in the system 10 minutes prior. They are sent on the day a student is marked absent. Calls go out at 4:30pm for unexcused absences from the entire day. (Please note that the first class after lunch can be tricky. Notifications go out shortly after the tardy bell rings and an attendance code can change during the class.) Absence notifications are turned on at the district level. We have no control over them at the school.

If you receive an absence notification:

1) Please use methods described What To Do If A Student Is Absent above if the absence is excused and a parent/guardian forgot to excuse it. If the absence was reported close to the notification time, it may have just missed the cut off and will get updated.

2) If a parent/guardian receives a call but your student believes this is an error, please have your student contact their teacher for that reported absence to receive more information.

Absence notification update!

Unexcused absences generate notifications. The district has added 2 codes which also generate notifications in addition to A (unexcused absence). LAT stands for late after tardy and means a student has missed more than 25% of a class (on a regular A/B day, that is 23 minutes) and SKP stands for skipping. If you receive a notification, you can check PVUE to see which code was assigned.

Please call our Main Office at 503-916-5280
Attendance Procedures found on Website https://www.pps.net/Domain/6916