Hawk Weekly

Hello Hawks,

It is a short week for students due to district Fall Testing Day and Fall Parent Teacher Conferences. If you would like to attend Arena Style Conferences please join us in the upper commons and main gym. These conferences are meant for a quick, five minute check-in with the teachers of your choosing. We will begin at 4:30pm and finish at 8:30pm.

You may also desire a more private conference and elect to sign-up for an individual conference with your child's teacher(s). Links have been sent out by teachers and directions on how to sign-up are included below.

Fall conferences are an important part of our school year. Checking in on your child's progress, learning what is still to come this semester and talking about enrollment for the 26-27' school year are all important topics. Ask teachers what your child's strengths include and what improvement suggestions they may have to share. We love seeing families face-to-face and I encourage your participation.

Due to Fall Testing Day, school will end on Wednesday, October 14th at 11:10am. Busses will all run this day. Lunch will not be served. Any student who arrives later than 7:45am on Wednesday will not be permitted to interrupt testing by entering the room late and will need to bring something else to work on through dismissal. Please see the below information on what your child needs to bring depending on what test is being taken. Seniors are excused this day.

Look forward to seeing you all conferences this week!

Wednesday, October 14th is our 9 through 11 grade site wide testing day. Students in grades 9 and 10 will take the PreACT and students in grade 11 will take the Practice ACT, unless they signed up to take the PSAT or ASVAB. Seniors do not need to attend school this day.

Students need to arrive to school with a calculator, pencils, and a snack and water if they choose. If your student is taking the PSAT or ASVAB they need to also bring their charged laptop with the charger. Students will find out their testing room location from their advisory teacher starting Oct 12th.

Students must be in their testing room ready to begin testing by 7:40 AM. Any student who arrives after 7:45 AM will not be able to enter the testing room and will need to have something to work quietly on in the cafeteria. Students will be dismissed from school at 11:05 PM; lunch will not be served.

All Juniors are required to have the Meningococcal vaccination by Oct. 12th. See beolw attachments for further details.

Letters asking eligible students to apply to the NHS were sent out September 14 to student emails. The application and all recommendation forms are due by 2:45pm on September 30th. Students will be notified via student email if they are accepted to the NHS the week of October 12th.

The National Honor Society and KAY Club are joining together to collect donations for Birthday in a Box to benefit the food pantry at Mission Southside in Olathe. These boxes contain all the necessary items to bake and decorate a birthday cake. Donations can be dropped off in the front office or Rooms 529, 317, 526, or 123 between September 28 and October 13. Everyone deserves the chance to celebrate their birthday; help us make that possible.

AP Exams - Students may now register for AP Exams. Please see the AP Registration Info&Schedule.pdf for more information. Students must sign up and pay for the exam by November 6th.

Courses Available for AP Exams: AP English Language (11th), AP Computer Science A, AP Studio Art, AP Chemistry, AP English Literature (12th), AP Spanish V, AP French V, AP Music Theory, AP Calc AB and BC, AP College Physics I, AP US Government, AP European History, AP US History, AP Statistics, AP Psychology, AP Environmental Science, AP Biology

It’s time to order this year’s custom yard signs from our Talons Drillteam.

Our yard signs are a great way to recognize and celebrate students involved in sports, activities, clubs, and programs throughout the school year. They are highly customizable and can be personalized to fit your specific team, activity, or program.

Pricing information:

Single Yard Sign - $30

New Yard Sign with Stake - $60

Custom Rider - $10 each

To Order: Please fill out this form and complete the Venmo transaction.

https://docs.google.com/forms/d/e/1FAIpQLSelKSF1wUiSyD-0Q9Rbvuf91ga-nslvoHsAhR2Qd1nxQdrcog/viewform

We would love to have your donations for our Hawks Fund Food Pantry to support Olathe East students in need. If interested, please click on the below link:

https://www.amazon.com/hz/wishlist/ls/2E7D0YYGR4ICA?ref_=wl_share

For all day absences

To report an all-day absence, please call or email the attendance office at the numbers listed below. If you do not get the office notified by the end of that day, you have 48 hours to excuse (not counting weekends).

Does your student need to leave early?

Please call or email 1 hour ahead of time to make a pass. This time frame allows us the proper time to make the pass. Please leave last-minute pass requests for emergency situations. It is also beneficial to check your student's schedule on ParentVUE to avoid requesting passes during PE, Performing Arts classes, or their lunch time. We are unable to send passes at these times due to the teachers not being able to activate them.

Make sure your student knows how to use E Hall Pass on their laptop or the app on their phone. It is your student's responsibility to notify their teacher that they have a pass and check out on time. We are not allowed to let students leave without guardian permission.

Student pick up is at the Front Entrance with the circle drive, Door A. If your student drives, they still need to sign out with attendance. We need all students to sign out before leaving the building. Please make sure your student knows this. If they do not sign out, they may be counted unexcused for that class.

Last minute requests via email or voicemail may not be answered in time due to the high volume or requests we receive. Please give as much notice as possible to avoid having us calling classrooms and interrupting valuable instructional time.

Is your student going to be late?

For any late arrival, please let us know via phone or email.

Received a Red Flag Alert?

If this was an all-day absence, please send us an email or leave a message on the “Other Attendance” line and we will get them excused.
If the alert was for a single unexcused absence during the day and your student believes it to be an error, please have your student send that teacher an email via StudentVue, or talk to them in person during that hour. The teacher will reach out to Attendance to have it corrected.

Thank you,

Jennifer and Sara

Attendance line: 913-780-7118

Attendance email: oeattendance@olatheschools.org

Spanish line: 913-780-7123 (Please leave a voicemail. We have one interpreter in the building, but she is checking this voicemail box as often as possible. If you do not wish to leave a voicemail, please email rmontes@olatheschools.org )

TODO LO RELACIONADO CON LA ASISTENCIA

Línea de asistencia: 913-780-7118

Correo electrónico de asistencia: oeattendance@olatheschools.org

Línea en español: 913-780-7123

1: Make sure your student knows how to get to E-Hall pass. They can access it through ClassLink, download the E-Hall pass (Surly) App, or access www.e-hallpass.com on their browsers. Have them see Mrs. Shackelford or Mrs Bedwell,at the attendance desk, if they are having any issues. They will have to show the electronic pass on their phone or on their district device to their teacher to leave the classroom. Make sure you have communicated, with your student, that they have an appointment or are leaving early so they can look for the pass.

2: Please call or email at least 1 hour before you need the pass for your student. This allows us plenty of time to process their E-Hall pass. Please check their schedule ahead of time on ParentVue. If they are in PE, Performing Arts, or at lunch, it is going to be very difficult to reach them. Let us know what time you need your student to leave their classroom. This is the time we will make the pass.

3: When arriving to pick up, pull up to the circle drive and wait in your car. Your student may leave after signing out with the attendance office. If you arrive early, you may have to wait as their pass won't trigger until 5 minutes before the time you’ve requested.

4: If your student drives, they still need to sign out with attendance. We need all students to sign out before leaving the building. Please make sure your student knows this. If they do not sign out, they may be counted unexcused for that class.

Last minute requests via email or voicemail may not be answered in time due to the high volume of calls. Please give as much notice as possible to avoid having us calling classrooms and interrupting valuable instructional time.

ATTENDANCE LINE.........913-780-7118
Email - oeattendance@olatheschools.org

Due to the new cell phone law, access to E-Hall Pass will look different for returning students. Please see the below to help ensure a smooth and efficient process if your child needs to leave during the school day for an appointment.

FAQs

1. How will the new cell phone policy affect E-Hall Pass?

This school year, Olathe East will use E-Hall Pass for student appointment passes. Students enrolled in Performing Arts classes (such as Choir, Orchestra, or Band) and Physical Education will receive a paper pass instead, as these classes may not have immediate access to E-Hall Pass during the school day.

To help ensure your student receives their pass on time, please notify the Attendance Office of appointments as early as possible. Advance notice gives our staff time to prepare and deliver passes, especially during busy periods when multiple students have appointments.

2. Why is it helpful for my student to know about an appointment ahead of time?

Knowing about an appointment in advance helps your student prepare for leaving class with minimal disruption. We encourage students to let their teacher know at the beginning of class that they have a scheduled appointment during that hour and will be leaving with an E-Hall Pass. This allows the teacher to review and approve the pass before it is time for the student to leave.

Students in Physical Education and Performing Arts classes will receive a paper pass to present to their teacher before leaving.

3. What if my student needs to leave unexpectedly?

If your student needs to leave school unexpectedly, the Attendance Office will prepare a paper pass and have it delivered to the classroom by a student aide.

Please understand that pass delivery may take several minutes, particularly during busy times of the day. Our staff will make every effort to deliver the pass as quickly as possible.

4. What if my student becomes ill during the school day?

If your student becomes ill while at school, they should report to the Health Room and speak with Nurse Nancy Johns. The nurse will assess your student's condition and determine whether they should be dismissed from school.

If it is determined that your student should go home, the Health Room will contact a parent or guardian to arrange dismissal and pickup.

5. Does E-Hall Pass need to be downloaded on my student's district-issued device? How and when will students learn how to use it?

No. E-Hall Pass does not need to be downloaded. Students can access it through ClassLink, which is available on the home screen when they log in to their district-issued device.

During the first week of school, all Olathe East students will receive instruction on how to access and use E-Hall Pass.

6. Will my student receive a notification about their appointment, or do they need to check for it ahead of time?

Students will automatically receive email notifications approximately 20 minutes and 5 minutes before their scheduled appointment.

Students may also log into E-Hall Pass at any time to see if an appointment pass has already been created for them. We encourage students to check E-Hall Pass periodically throughout the day, especially if they are expecting an appointment pass.

Thank You for Your Partnership

Working together helps us maintain a safe, organized, and efficient learning environment while

Parking permits for the 2026–2027 school year are now available for purchase. The cost of a parking permit is $30.00.

Purchasing a Parking Permit

Parking permits may be purchased online through TouchBase.

1. Log in to your TouchBase account:
   https://ks-olathe.intouchreceipting.com
2. Select your student's name.
3. Click Items at Student's School.
4. Select Optional Items from the Categories list.
5. Add the Parking Permit to your cart, along with any other registration items you wish to purchase.
6. Proceed to checkout. You will be prompted to enter your student's vehicle information during the checkout process.

Permit Distribution

Physical parking permits will be distributed to students during their Advisory class. If you have purchased a permit and your student does not receive it, they should visit the Bookkeeper in the Main Office for assistance.

Need Assistance?

If you are unable to purchase a parking permit online or have questions regarding the process, please contact:

Beth Bundridge
Bookkeeper
Phone: 913-780-7120
Email: babundridge@olatheschools.org

You may also visit Olathe East High School during regular office hours, 7:00 a.m. to 3:30 p.m., for assistance.

Parking Guidelines

• Parking permits must be displayed from the vehicle's rearview mirror whenever the vehicle is parked on campus.
• Student parking spaces are available on a first-come, first-served basis.
• Students may not park in spaces designated for specific purposes, including but not limited to Visitor, Administration, Staff, Counseling, or any other reserved parking areas. Vehicles parked in unauthorized spaces may be subject to school disciplinary action and/or towing at the owner's expense.

As a reminder, if somebody is experiencing a mental health emergency, please call the Johnson County Mental Health crisis line at 913-268-0156 (24/7 access), 988 for the national suicide crisis lifeline, or 911 for other emergencies. School staff members are not available to support a mental health crisis after school hours, during weekends, or any time students are not in school.

Website: olatheschools.org/east/
Location: 14545 West 127th Street, Olathe, KS, USA
Phone: 913-780-7120
Twitter: @OlatheEastHawk