Bits & Bytes

As the end of the school year quickly approaches, we wanted to provide you with important information on end-of-year procedures with regards to technology. This newsletter focuses on the following:

• District & Grade Level Procedures
• Password Management
• Google Classroom House Cleaning
  
• Seesaw (Elementary Schools)
• Google Take Out
• Transfer H:Drive Files to Google Drive
• GoGuardian House Cleaning
• Summer Play

If you need assistance with anything stated in this Newsletter or would like to learn more, teachers should please contact Debbie Matchett or Ed Duclos for support; paraprofessionals may contact Elaine Morneault.

Have a relaxing and restful summer!

The Ed Tech Team

Please click on the link below to view both district wide procedures as well as the ones specific to your academic level.

End of Year Technology Procedures

• If you have not already done so, please enroll in the self-service password management system.
• This service will allow you to reset your network password, unlock your network account and change your password without the assistance of IT.
• CLICK HERE to learn how to enroll today.

Student Work

• If you want to keep any student work as exemplars, make a copy of their work and place it in a folder in Google Drive so that you can have access to the work at a later date.

New Classrooms

Automatically created Google Classrooms via LittleSIS will be pushed out during the summer.

• High School on/about August 6, 2020

• Middle School on/about August 10, 2020

• Elementary Schools on/about August 13, 2020

Copy a Class

• If you would like to make a copy of your class for next year, CLICK HERE to view how.
• NOTE: Rostering will not be automatic if you copy a class. You will need to invite/add students to you class and remove students manually. Additionally, if your school uses Google Classroom Summaries, you will need to invite parents manually.

Archive Classes

• Make sure to archive your classes. CLICK HERE to view how.

Archive Classes

• Classes will be automatically archived on/or about August 6, 2020.

New Classes

• New classes will be generated automatically on/or about August 6, 2020.

How do Families Download Student Work?

• Parents can download journal archives.
• CLICK HERE to view how.
• Please share with parents.

Google allows you to migrate content out of your SWPS Google Apps account.

• When preparing to leave SWPS, you can take all or some of the work you have produced or stored within Google Apps with you.
  

Click on the link below to view instructions based on your need:

• Transfer to personal Google Account - CLICK HERE
• Need to download (no personal Google Account) - CLICK HERE

Your account will be removed on August 3, 2020, files will not be accessible after this date.

If you have the chance to visit your classroom, be sure to transfer your h:drive files to Google Drive. This will give you the ability to access your h:drive files from home. Follow the steps below.

Step 1: Download Google Drive File Stream to your desktop at work

Step 2: Save files/folders to Google Drive File Stream (G:Drive)

Make sure to archive your classes. CLICK HERE to view how.

Take some time over the summer to try out one of the tech tools listed below.