Region 10 - Federal Programs

The information in our Federal Programs newsletter is intended solely to provide general information and guidance on federal programs (ESSA & ESSER). It reflects Region 10's current understanding of the topics based on TEA guidance and is not intended as legal advice. The content is subject to change as a result of additional information and guidance is provided by state and federal agencies.

Listserv

• R10 Special Revenue
  
• EANS - Listserv
  
• Private Non-Profit - Listserv

Twitter

• @R10Revenue

All LEAs:

• Bilingual Exceptions and ESL Waivers are due November 1, 2022
  
• Title V, Part B Rural and Low-Income School Program Grant Application is now available in eGrants. Due by November 15, 2022.
  
• Title I, 1003 – School Improvement Grant application is now available in eGrants. Due by November 10, 2022.
  
• 2022-2023 LEA higher threshold Micro-purchase Self-Certification notification to TEA is now available for submission in the EDGAR Forms Smartsheet WorkApp.
  
• The deadline for submitting the CAD, and CCF if applicable, is November 18, 2022. Upcoming LEA Deadline: Title I, Part A Comparability of Services Requirement for the 2022–2023 School Year

• ALL LEAs that received ESSER I funds must complete the ESSER I Late Liquidation Data Collection Tool regardless if you are requesting late liquidation or not. Due Date: Nov. 30, 2022 *Direction to complete the data collection tool *To read more about see the TEA's GoDelivery from 10/31/2022

SSA ESSER & PNP Cooperative ESSER I Members:

• Ashley Westbrook will complete the Late Liquidation Tool for any SSA PNP ESSER I Cooperative Member
• Sonya Carpenter will complete the Late Liquidation Tool for any SSA ESSER I Member

Federal Program Directors Meeting

Fall FPD Meeting

11/2/2022

9:00 AM - 4:00 PM

Session ID 2644119 (Hybrid Model)

The following Texas Education Agency Correspondence has been posted at the TEA website or emailed to LEAs:

• 22-23 Bilingual Exceptions and ESL Waivers

• Updated Proposed Minimum Standards for Bullying Prevention Policies and Procedures
  

• Validations of Fiscal Data Reported by LEAs for Federal Grants
  

• Notification of the Release of Adopted FASRG Version 18
  

• Upcoming LEA Deadline: Title I, Part A Comparability of Services Requirement for the 2022–2023 School Year
  

• 2023–2024 Annual Survey of Children in Local Residential Facilities for the Neglected/Delinquent (SC9000)
  

• Identification and Recruitment of Migratory Children

• MOEquity

• 2022-23 ESSA Consolidated Grant Application Errata 2

• District Equity Plans
  

• ESSER Planning

• TEA FPC Random Validations Resources webpage
  

• Validations of Fiscal Data Reported by LEAs for Federal Grants

• Notification of the Release of Adopted FASRG Version 18

• TEA 2022 Statewide Training Series

• The 2022-2023 Student Attendance Accounting Handbook has been published and adopted. The handbook provides student attendance accounting rules for school districts and charter schools. Effective Date: October 18, 2022

The Audit application in TEA Login (TEAL) is currently open to accept the fiscal year 2022 Annual Financial Report (AFR) submissions.

For additional information, see the Annual Financial Compliance Report and Electronic Submissions web pages.

There will be two webinar trainings that will cover the annual financial audit report data feed and PDF submission process and will be two hours to allow for questions. The trainings will be similar other than the differences in the data feed schedules for charter schools and ISDs. TEA plans on recording and posting the trainings on the web at a later date.

Charter School -Training will be Tuesday, November 8 10:00 am to 12 noon Central Time (US)
Register in advance at: https://zoom.us/meeting/register/tZIpc-qhrjMrHdLIwqkbuQgZ0MVOlnGR8PhX

ISD and ESC -Training will be Wednesday, November 9 10:00 am to 12 noon Central Time (US)
Register in advance at: https://zoom.us/meeting/register/tZUod-igqT8qGdYeem-2-mtrrg1MUlHRy9Z9

Any LEA that received ESSER I funding needs to complete the ESSER I Late Liquidation Smartsheet tool by Nov. 30, 2022.

The data collection tool can be found in the ESSER Compliance WorkApp here.

TEA has also created a step-by-step guide on how to submit

Timeline

• 10/31/2022 - ESSER I Late Liquidation data collection tool opens for ALL LEAs.
• 11/30/2022 by 11:59pm CST - Data collection tool due from LEAs to TEA. Data submission closes.
• 12/31/2022 - TEA submits request on behalf of LEAs to USDE.
• January/February 2023 - USDE responds to request from TEA.

For information and guidance on ESSER I Late Liquidation and the data collection tool, please see the GoDelivery from 10/31/2022 or contact nick.davis@tea.texas.gov.

TEA Info: 22-23 Bilingual Exceptions and ESL Waivers

The 2022-2023 Bilingual Education Exception/English as a Second Language (ESL) Waiver application and instructions, including a video explanation, are now available on the TEA Bilingual Exception and ESL Waiver Resources webpage.

All local educational agencies (LEAs), including all districts, charter schools, and districts of innovation, are required to identify and serve emergent bilingual (EB) students/English learners (ELs) through bilingual education or English as a second language (ESL) programs, per 19 TAC §89.1205.

Pursuant to 19 TAC §89.1207(a)(1) and (b)(1), an LEA that does not have the appropriately certified teachers for their required bilingual education and/or ESL program(s) must apply to the Texas Education Agency (TEA) for a bilingual education exception and/or ESL waiver. The approval of an exception and/or a waiver shall be valid only during the school year for which it was granted.

For answers to frequently asked questions, see the Bilingual Exceptions/ESL Waivers FAQ.

Upcoming LEA Deadline: Title I, Part A Comparability of Services Requirement for the 2022–2023 School Year

Summary of TEA Communication

Each year, local educational agencies (LEAs) that receive Title I, Part A funding are required to document their compliance with the Title I, Part A Comparability of Services requirement under the Every Student Succeeds Act (ESSA).

Requirement:

• All LEAs that receive Title I, Part A funding must complete and submit to the Texas Education Agency (TEA) the CAD survey. The CAD is available for completion and submission electronically through an online survey.
• LEAs that do not meet one of the defined exemption criteria must also complete and submit to TEA the CCF.

The CCF, along with instructions for completing/submitting that form and the instructions for completing/submitting the CAD survey, are available on the Title I, Part A Comparability of Services page of the TEA website and through the Grants and Federal Fiscal Compliance Reports and Data Collections (GFFC Reports) secure application, accessible through TEAL.

The deadline for submitting the CAD, and CCF if applicable, is November 18, 2022.

TEA has released information on a new state grant. Link to TEA Communication

Visit the TEA Grant Opportunities page for detailed information about this grant program. Search for 2022-2024 Silent Panic Alert Technology (SPAT) Grant Application. Additional information on how to apply for a grant is available on the Applying for a Grant page.

The purpose of this grant is to provide funds to local educational agencies (LEAs) to purchase silent panic alert technologies for campuses as a measure of school safety. Grant application is accessible in TEAL eGrants. Due by December 12, 2022

Program Guide: 2022-2024 Silent Panic Alert Technology (SPAT) Grant

Entitlements: 2022-2024 Silent Panic Alert Technology (SPAT) Allocation Amounts by LEA.

TEA will release a formula-based grant application in the coming weeks to support the school safety standards proposed rules referenced above. The grant will allow for pre-award for items purchased on or after June 1, 2022.

Allocation Methodology

This grant program will calculate formula allocations based on a per-pupil amount per LEA. Grant funds will be distributed by per-pupil counts that were derived from age 3-21 student enrollment as reported in the October 2021 PEIMS submission. There will be a $200,000 grant allocation for smaller and rural LEAs, even if using the per-pupil methodology they would receive less than the $200,000 minimum grant award.

Eligibility Criteria

Public school districts and charter schools with a reported enrollment of at least one student from the October 2021 PEIMS fall snapshot submission will be eligible for funding. New charter schools that opened in the 2022-2023 school year, prior to October 27, 2022, will be eligible for the minimum grant award amount. Any new charter school opening after October 27, 2022 (the date of announcement from Office of the Governor) will be ineligible for funding throughout the life of the grant. Private schools are not eligible recipients for funding.

Allowable Uses

The grant will allow spending on a variety of security-related items identified by the needs of each LEA. The grant will allow for various costs associated with school safety and security; however, the grant will come with a requirement that money must first be spent on items necessary to comply with the rule. Once the standards of the rule are met, remaining funds can be spent on other eligible security-related costs as defined in the grant program allowable costs.

For more information, LEAs should review the allocation funding, allowable costs, and grant links listed below.

• School Safety Formula Grant Allocation Funding
  • Allocation by LEA
  • Allocation by ESC
• School Safety Formula Grant Allowable Costs
• The grant application will be available on the TEA Grant Opportunities page.
• See the School Safety Related Grant Programs webpage here.

LEAs that have a residential facility for neglected or delinquent children located within their geographic boundaries or provide for the education of students who reside in that residential facility must respond to the 2023–2024 SC9000 survey by December 2, 2022.

The 2023–2024 SC9000 is available only to those LEAs in TEAL. For more information go to the 2023–2024 Annual Survey of Children in Local Residential Facilities for the Neglected/Delinquent (SC9000).

• Phase 2 notifications will be sent out on Nov. 28th and documentation will be due on Dec. 12th.
• LEAs will use the newly developed FPC Random Validations WorkApp System to submit their documentation. Detailed written instructions and training videos on how to submit documentation using the new system can be found here.

The following timeline documents have also been published on the TEA FPC Random Validations Resources webpage.

• 2022-2023 Random Validation Process Phases 1 and 2 Timeline
• 2022-2023 Random Validation Process Phase 1 Timeline
• 2022-2023 Random Validation Process Phase 2 Timeline

The 2022-2023 Title V, Part B Rural and Low-Income School Program Grant Application is now available in eGrants. Allocations for eligible applicants of the 2022-2023 Title V, Part B Rural and Low-Income School Program Grant are available and can be viewed on the Entitlements page.

Visit the TEA Grant Opportunities page for detailed information about this grant program. Search for 2022-2023 Title V, Part B Rural and Low-Income School Program Grant Application.

Additional information on how to apply for a grant is available on the Applying for a Grant page.

Eligible applicants must apply through the eGrants system by 5:00 p.m. Central Time, November 15, 2022.

The 2022-2023 Title I, 1003 – School Improvement Grant application is now available in eGrants. Allocations for eligible applicants of the 2022-2023 Title I, 1003 – School Improvement Grant are available and can be viewed on the Entitlements page.

Visit the TEA Grant Opportunities page for detailed information about this grant program. Search for 2022-2023 Title I, 1003 – School Improvement Grant. Additional information on how to apply for a grant is available on the Applying for a Grant page.

Applicant Designation and Certification (ADC) Form

The ADC form must be submitted before the grant application is available in eGrants. To access the ADC, log into TEAL and select eGrants as the application. Once in eGrants, click on Grants on the menu bar.

Application Due Date

Eligible applicants must apply through the eGrants system by 5:00 p.m. Central Time, November 10, 2022.

Region 10 Contact for Title I, 1003 - School Improvement Grant

Ben Dickerson

972.348.1732

Ben.Dickerson@Region10.org

For 2021-22, Region 10 Title II, Part A SSA had an audit in which the reimbursements from several LEAs were reviewed. There was one audit finding in the procurement procedures specific to small purchases.

Outlined in the LINKED Memo are the requirements of this audit finding and the steps that all SSA members will need to take.

Action Steps:

1. Update Manual with New Requirement: Check your procurement section of the EDGAR manual. Make sure that it has the most up to date information and it follows the most restrictive requirements (Federal vs. State vs. Local) Example: EDGAR Manual Procurement Section
2. Verify LEA Procurement Procedures: Complete the form verifying you procurement procedures. Form: https://forms.gle/DhkM9E7ckNhiGRXLA
3. LEA Internal Controls: Put in place good internal controls to implement procurement procedures. Here is a form that could help in this process. SSA Procurement Request Form (Example)

Before you turn-in your first reimbursement for 2022-23, you will need to email your updated EDGAR Manual. Please make sure to include the new procurement requirements for small purchases.

Email to: reimbursements@region10.org

Subject Line: EDGAR Manual

Template Example from Brustein and Manasevi

*We would like to reference the disclaimer on page 5 of this template regarding any potential errors or omission of content. We are currently making updates to this template.

The use of this template is optional and only intended as a resource. Districts should review legal guidance and determine how much detail is necessary in their policies and procedures to reflect clear internal controls. In the event of an audit, there should be sufficient guidance to be able to justify the procedure that was followed. The list below provides federal requirements of written policies and procedures.

Required Policies:

• Conflicts of Interest Policy - 200.318(c)
• Accounting Policies – 200.306(h)(2)(i); 200.400; 200.430(i)
• Time and Effort Policies – 200.430(a)
• Fringe Benefits Policies – 200.431
• Employee Health and Welfare Policies 200.437
• Travel Reimbursement Policy - 200.475(a)

Required Procedures:

• Real Property Sales Procedures – 200.311(c)(2)
• Time & Effort Procedures – ED Cost Allocation Guide
• Written Allowability Procedures - 200.302(b)(7); 200.403(c)
• Written Cash Management Procedures - 200.302(b)(6) and 200.305
• Written Procurement Procedures – 200.318(a), 200.319(d), and 200.320
• Managing Equipment Procedures - 200.313(d)

Suggested Policies and Procedures

• Record Retention
• Audit Resolution
• Program Specific Requirements

The Office of Federal Programs is hosting many sessions in November!

Federal Program Directors Fall Meeting

11/02/2022 – This Wednesday!

9:00 AM – 4:00 PM – Option of virtual or in-person

Register: Session ID # 2644119 (You’ll have the option to select in-person or virtual.)

ESSA Coffee Hour (Q&A)

11/04/2022

9:00 – 10:00 AM – Virtual

Zoom Registration and Calendar Invite

ESSA – Technical Assistance Tuesdays (SSA Members Only)

Topic: Comparability of Services (CAD & CCF)

11/08/2022

9:00 – 10:30 AM - Virtual

Register: Session ID # 2650056

Title IV Requirements

Topic: Overview of Title IV, Part A requirements, including: the intent and purpose of the grant, fiscal and program compliance requirements, monitoring requirements, documentation, use of funds, and resources.

11/10/2022

9:00 – 10:30 AM – Virtual

Register: Session ID # 2647874

ESSER Coffee Hour

11/11/2022

9:00 – 10:00 AM – Virtual

ESSER Coffee Hours are not in the R10 Workshop system.

Register here

TEHCY Homeless Quarterly Meeting

11/11/2022

8:30 AM – 12:00 PM – In-person

Register: Session ID # 2649404

Region 10 Spring Valley location – Bowie Room

ESSER – Technical Assistance Tuesdays (SSA Members Only)

11/15/2022

9:00 – 10:30 AM – Virtual

Register: Session ID # 2650070

Compensatory Education – Identification Criteria & PEIMS

Topic: This session is free for State Allotment Compensatory Education Cooperative members. There is a fee for participants that are not part of the co-op. Participants will review the Compensatory Education statutory requirements for identification of at-risk students based on SCE criteria.

11/17/2022

9:00 AM – 12:00 PM – Virtual

Register: Session ID # 2647876

Homeless & Foster Care Training: Presented by Amy Sanders

11/17/2022

9:00 AM – 4:00 PM – In-person

Register: Session ID # 2649412

Region 10 Spring Valley location – Austin Room

Title I, Part A Parent & Family Engagement Requirements

11/17/2022

9:00 AM – 12:00 PM – In-person

Register: Session ID # 2645125

Region 10 Abrams location – Mockingbird Room

Homeless Coffee Hour (Q&A)

11/18/2022

9:00 – 10:00 AM – Virtual

Register: Session ID # 2649409

TEA ESSER & MOEquity Training

11/30/2022

9:00 AM – 4:00 PM – In-person

Register: Session ID # 2650382

Region 10 Spring Valley location – Austin and Bowie Rooms

ESSA & ESSER Grants Budgets and Amendments

12/1/2022

9:00 AM - 3:00 PM

Session ID 2647860

The Special Revenue department is here to help and support you. Please complete the 2022-23 Office of Federal Programs Technical Support Form if you would like to request support.

Description: Each month LEAs are provided an opportunity to collaborate and seek clarification on any of the ESSA grants. We will not have an agenda for this timeframe. The LEAs will guide the topics of discussion based on their questions.

11/04/2022

9:00 - 10:00 AM - Virtual

ZOOM LINK: https://region10.zoom.us/j/2198992508

Description: Each month we will focus on different compliance and funding topics based on what is relevant to our ESSA Consolidated Grant SSA members at that time. Indicated below are the possible topics for each meeting.

Topic: Comparability of Services (CAD & CCF)

11/08/2022

Time: 9:00 - 10:30 AM - Virtual

Session ID #2650056

ZOOM LINK: https://region10.zoom.us/j/87509799436

To be in compliance with Title I, Part A requirements, all LEAs that accept funding are responsible for maintaining documentation locally of the following required events/processes:

• 2021-2022 Year Plan Evaluations (CIP, DIP, LEA PFE, Campus PFE)

• 2022-2023 Comprehensive Needs Assessment (CNA)
  
• 2022-2023 LEA Program Plan/District Improvement Plan (DIP)
  
• 2022-2023 Schoolwide Program Plan/Campus Improvement Plan (CIP)
  
• 2022-2023 LEA PFE Policy
  
• 2022-2023 Campus PFE Policy
  
• 2022-2023 Parent Consultation for LEA PFE Reservations
  
• 2022-2023 Solicit Public Comment
  
• 2022-2023 PNP Consultation
  
• 2022-2023 Ed-Flex Waiver Considerations and Processes
  
• 2022-2023 Title I, Part A Supplement, Not Supplant Methodology or Statement of Exemption
  

TEA Web Information of Title I Requirement for Paraprofessionals

Title I, Part A Paraprofessional Requirements One-Pager

Title I, Part A Paraprofessional LEA Documentation Form (PDF)

Title I, Part A Paraprofessional LEA Documentation Form (Word)

TEA Links:

Side-by-Side Funding Guidebook (NEW for 2022-23)

Required Subgrantee Activities

www.txel.org

Region 10 Links:

Check out the Region 10 Bilingual/ESL Smore for PD opportunities.

Don't miss out on the Title III Leaders Quarterly Meetings for Title III Leaders!

English Learners Support Leaders Quarterly

This learning opportunity will provide district and campus leaders with the most up to date information on identifying, serving, assessing, monitoring, and reclassifying Emergent Bilingual students in their LEA.

11/15/2022

9:00 AM – 12:00 PM

Session ID 2644023

Title III, Part A - Title III Leaders Quarterly Meeting

This meeting is intended for Title III LEA leaders and Parent, Family and Community Engagement liaisons. During these meetings, we will discuss the latest information as it relates to meeting the Title III, Part A requirements. Leaders will be able to collaborate and share ideas and resources to meet the needs of their English Learners/Emergent Bilinguals and Immigrant students.

11/15/2022

1:00 PM – 3:30 PM

Session ID 2648405

Please see below for TEA training dates and link to register. More information and resources will be available soon regarding the new Special Data Collection.

December 1, 2022 10:50 a.m. –12:00 p.m.

New LEA Title IV, Part A Special Data Collection for Public Reporting - Session ID 91768

Come and learn about the new LEA Title IV, Part A Special Collection. Information about the data requirements that must be collected and publicly reported will be shared. In this session, LEAs will learn what type of data is required, reporting cycles, and collection method for Title IV, Part A expenditures by content area and the progress toward meeting Title IV, Part A objectives and measurable outcomes to be publicly reported as required by statute. The new data requirements will require LEAs to report data by service/content area and expenditures over a 27-month cycle.

TEA has requested that we share the following information, because some LEAs may not be aware of Errata #2 posted for the 2022-2023 ESSA Consolidated Federal Grant Application on 8/26/2022.

Linked below is the Errata and the specific section (#Z).

2022-2023 ESSA Consolidated Federal Grant Application, Errata #2 (8/26/2022)

26. Prohibition of ESEA Program Funds Used for Possession of and/or Training with Dangerous Weapons: The LEA assures that no funds under the ESEA will be used for the provision to any person of a dangerous weapon, as defined in section 930(g)(2) of title 18, United States Code, or training in the use of a dangerous weapon. [Section 8526 of the Elementary and Secondary Education Act of 1965 (ESEA) as amended by the Bipartisan Safer Communities Act, Section 2938, Division A-Mental Health and Firearms Provisions, Title III-Other Matters, Subtitle D-Amendment on ESEA Funding, Section 13401]

A dangerous weapon is defined in section 930(g)(2) as a weapon, device, instrument, material, or substance, animate or inanimate, that is used for, or is readily capable of, causing death or serious bodily injury, except that such term does not include a pocketknife with a blade of less than 2 1/2 inches in length.

Please note, the prohibition went into effect immediately on June 25, 2022, and applies to all ESEA funds, existing and future awards under all ESEA programs.

*districts may continue to pay for SROs and ISD police officers with ESEA funds

Visit the state’s school safety/mental health state training requirements that include the TEC code, TASB policy, and many other items a district needs to be aware of under our District Resources page.

Title IV, Part A Federal funds can not be used to meet state or local safety and mental health requirements. LEAs and ESCs can use this chart to help with Title IV, Part A use of funds questions.

Below are links to several state and local required activities that overlap with Title IV, Part A Federal Programs. The LEA would have to meet these requirements before using Title IV, Part A funds to supplement additional needs.

Web Linked Here

Click Here for Important Safety & Security Updates

Please do not hesitate to contact me if you have any questions.

La’Evening Woodard

Safety and Security Program Coordinator

Office: 972-348-1556

The Texas School Safety Center has announced free virtual and in-person TCOLE #4064 Trainings across the state. This training is open to school-based law enforcement officers, public ISDs, open-enrollment charter schools, junior colleges, and state agencies that support schools. Due to limited seating, vendors and contractors are not permitted to register or attend the training. View Dates and Register

Offered at Region 10 - School Safety WorkshopTCOLE 4064 Course

Session ID 2645349

December 1-2, 2022

ESSER SSA members - contact Sonya Carpenter (sonya.carpenter@region10.org)

ESSER - contact Kim Fuller (kim.fuller@region10.org)

REMINDERS:

• ESSER I grant ended on September 30, 2022.

• ESSER I funds must have been obligated by 9/30/2022 (per 34 CFR 76.707).

• ESSER I liquidation period has been extended until you file your Final and/or Revised Expenditure Report on 1/2/2023. ESSER I SSA Members - Date for Final/Revised Expenditure Report is Oct. 7, 2022.

TEA will release information regarding a liquidation extension. This extension will only be applicable due to supply chain issues, not to obligate the funds. If your LEA will apply for this liquidation extension for ESSER I, make sure to be in the lookout for TEA's email.

Please prioritize your ESSER II & ESSER SUPP expenditures since these grants will come to an end in 2023.

Grants end dates including tydings:

• ESSER II ends on September 30, 2023
  
• ESSER SUPP ends on August 31, 2023
  
• ESSER III ends September 30, 2024
  
• Reminder to track and budget for Learning Loss and SEL for students and staff requirements on ESSER III (20%) and ESSER SUPP (62.5%)

Entitlement Allocations can be found here.

Programmatic Validations

ESSER II Needs Validations

Applicants are required to address within the application how they will achieve the following:

1. The LEA must document how it determined its needs caused by COVID-19.

2. The LEA must document how it prioritized the needs in determining its use of the ESSER II grant funds.

ESSER III Website Validations

Please review your website links are active in Smartsheets and that your plans are updated.

Do you need to update your website links? Click here.

Fiscal Validations

ESSER I, ESSER II, and ESSER III Fiscal Validations

LEAs receive notification of fiscal validation and have 10 days to submit documentation via a secure link.

To access the Special Monitoring Division click HERE

Join us for the ESSER Reporting Training by TEA and TASBO.

Region 10 will reserve a room for you to attend the training. The training will be hosted virtually from Region 13.

R10 Registration link coming SOON.

ESSER MoEquity To the Administrator Addressed letter September 15, 2022. MOEquity trainings available in the link.

Every LEA will need to check the MOEquity Automatically Excepted List (exemption list) to verify the information.

If your LEA has been included or excluded from the list due to data reporting error, you must notify TEA by emailing Compliance@tea.texas.gov no later than Dec. 9, 2022. Keep in mind, if you have an alternative campus, it must be included for determining LEA-level MOEquity compliance (see MOQ-Q24, in TEA’s ESSER FAQs for additional details).

To DO: if you are NOT exempt, your LEA must fill out this form to notify TEA of the MOEquity Document Submission Plan by December 9, 2022.

If you are using the MOEquity Tool or have supplanted funds using ESSER, we highly encourage you to attend the following training:

Nov. 30, 2022 - 9:00-4:00 PM - ESSER MoEquity Tool/MOE (IDEA-B and ESSA) Training and the possible impacts Supplanted ESSER funds might have on MOE IDEA-B and ESSA Requirements - Register HERE on the Region 10 ESC Works webpage or click on the picture to register.

If your LEA is coding ESSER expenditures to 6.0 OTHER, expect delays with reimbursements.

TEA is in the process of revising the expenditure report so fewer items fall into the OTHER category.

USDE is reviewing is of these OTHER expenditures 1 by 1.

Registration Link HERE

Zoom Meeting Link HERE

ESSER Zoom Link for SSA Members ONLY

The ESSA statute allows for private non-profit staff to participate in allowable professional development activities. The direct cost of registration and travel to conferences meets the EDGAR definition of ‘participant support cost.’ If you are providing equitable services to private schools and they request to participate in professional development activities, the district must complete the Participant Support Costs form and maintain a copy to document the approval for expending federal grant funds on participant support costs. This documentation must be available to auditors, upon request.

The Participant Support Costs form is located on TEA’s Equitable Services webpage and linked here for your convenience.

If you are a member of the Region 10 SSA or PNP Cooperative, you can check this item off your list. Region 10 takes care of this documentation for you!

Per USDE guidance:

Equipment and supplies purchased by an LEA with CARES Act funds to provide equitable services to students and teachers in a private nonprofit school may be used for the authorized purposes of a CARES Act program during the period of performance (i.e., through September 30, 2022) or until the equipment and supplies are no longer needed for the purposes of the program.

See ESSER I article in the ESSER section.

TEA McKinney-Vento 101 Webinar - September 27, 2022

• Recording
• PDF Presentation

TEHCY Homeless Quarterly Meetings

8:30 AM - 12:00 PM (in person)

• 11/11/22 Session ID: 2649404
• 2/14/23 Session ID: 2649405
• 5/10/23. Session ID: 2649406

Mental Health First Aid

Recognizing Symptoms by Amy Sanders. Full day learning opportunity for teachers, counselors, liaisons, and anyone else who works with students.

• 11/17/22 Session ID: 2649412
• 01/26/23 Session ID: 2649413
• 02/09/23 Session ID: 2649414

R10 McKinney Vento Homeless and Foster Care Zoom Coffee Chats

• 11/18/22 Session ID: 2649409
• 01/20/23 Session ID: 2649410
• 04/14/23 Session ID: 2650785

Foster Care and Student Success TEA Guide for LEAs

Foster Care and Student Success : TEA Training Series

Texas Education Agency - Student Program Reports

The 2022 Parent Involvement Conference in Frisco, Texas is quickly approaching on December 8-10, 2022!

The Conference Website is now LIVE! Check out the link below where you can register, get hotel information, and so much more!

https://statewideparents.com/

We look forward to seeing you in Frisco on December 8th through December 10th!

Parent and Family Engagement Actions Items - PFE Compliance Calendar

• Conduct Parent-Teacher Conferences where school-parent compacts are discussed (required at the elementary level.) ESSA Section 1116 (d)(2)(A)
• Convene and document the Title I, Part A Annual Parent Meetings for each Title I, Part A Campus. ESSA Section 1116 (c)(1): explain the program requirements, inform parents of their right to be involved, and explain the Reservation of Funds for parental engagement and the parents’ role in deciding the use of the funds (for schools receiving $500,000 or more Title I, Part A funds.)
• Provide communications about the Title I, Part A program in a format, and the extent practicable, in a language parents understand. (Provide information to parents in a format and language they understand is practiced throughout the school year.) ESSA Sections 1112 (e)(4) and 1116 (b)(1) & (e)(5)
• If this has not been done already, distribute the District and Campus Parental Engagement Policies to parents and families. ESSA 1116 (a)(2) & (b)(1) o If this has not been done already, distribute the School-Parent Compact to parents and families. ESSA Section 1116 (d) o The Schoolwide Plan/Campus Improvement Plan shall be available to parents and families. ESSA Section 1114 (b)(2) & (4)
• A school district that assigns an inappropriately certified or uncertified teacher to the same classroom for more than 4 consecutive weeks during the same school year shall provide written notice of the assignment to a parent or guardian of each student in that classroom. ESSA Section 1112 (e)(1)(B)

We are excited to announce that registration for the T3 Engagement Parent Event, "Understanding Educational Equity," being held on November 11, 2022 is now open.

Visit the T3 Engagement Series page on the TXEL Portal to register for this event and learn more about how to host a watch party for your community. Transadapted flyers for parents and families will be available soon.

Please feel free to email any questions to titleiii.initiatives@esc20.info.

We look forward to seeing you and your community!

Thank you,

English Learner Support Division